Warehouse Receiving Clerk

Job Title: Warehouse Receiving Clerk

Wage Status: Non-Exempt

Reports to: Warehouse Supervisor

Dept./School: Warehouse/Purchasing

Pay Grade: Auxiliary PG 3

Days: 261

Primary Purpose:

Receive, inspect, verify, record, store, and distribute all incoming freight, warehouse stock, instructional materials, and district purchases. Ensure all shipments are accurately received in the ERP system, discrepancies are documented, purchase orders are properly receipted, and materials are routed to the appropriate campus or department in a timely, safe, and efficient manner.

Education/Certification:

High School Diploma

A valid current Class "C" Texas Driver's License

Forklift certification or ability to obtain certification

Special Skills:

Experience with warehouse receiving, inventory control, or logistics

Experience using ERP/Warehouse Management Systems (Tyler Technologies Munis preferred)

Proficient computer and data entry skills

Ability to operate forklifts, pallet jacks, hand trucks, barcode scanners, and other warehouse equipment

Strong mathematical, organizational, and recordkeeping skills

Excellent customer service and communication skills

Ability to lift 75 pounds and work in indoor/outdoor warehouse environments

Minimum Experience:

One (1) year of warehouse receiving, inventory, shipping/receiving, or related experience preferred.

Major Responsibilities and Duties:

• Receive, unload, inspect, count, and verify all incoming shipments against purchase orders, packing slips, and freight documentation.
• Receive purchase orders in Tyler Technologies ERP and ensure accurate receiving records.
• Identify, document, photograph, and report damaged, incorrect, short, or over shipments; coordinate resolution with Purchasing and vendors.
• Label and route inventory to warehouse stock, campuses, or departments.
• Maintain accurate inventory records and supporting documentation.
• Track receiving for purchase orders and forward documentation to Accounts Payable when appropriate.
• Coordinate with Purchasing, Accounts Payable, Warehouse staff, vendors, and campus personnel regarding shipment status.
• Operate forklifts, pallet jacks, and other warehouse equipment safely.
• Maintain organized receiving, staging, and storage areas.
• Assist with annual physical inventory counts and cycle counts.
• Prepare routine receiving, inventory, discrepancy, and freight reports.
• Follow district purchasing procedures, safety rules, OSHA guidelines, and established internal controls.
• Pick up orders from local vendors as needed, receive and label for campus delivery.
• Receive and sign for incoming freight delivered to Central Receiving
• Receive instructional materials and assist with pulling orders for delivery to campuses.
• Pull warehouse stock items and Child Nutrition orders and prepare for delivery.
• Complete work orders assigned
• Assist with warehouse inventory, cleaning, and organization
• Assist with annual inventory counts
• Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position by Warehouse Supervisor or Director of Purchasing

Professional Conduct:

• Maintain positive, professional interactions with employees, vendors, and the public.
• Demonstrate flexibility, dependability, teamwork, and accountability.
• Support continuous improvement and efficient warehouse operations.
• Maintain regular attendance and punctuality.
• Avoid speaking badly about the district and district personnel.

Supervisory Responsibilities:

None

Equipment Used:

• Forklift
• Electric pallet jack
• Delivery/Cargo van
• Lift gate
• Hand Truck
• Reach Truck
• Barcode Scanner
• Calculator
• Computer
• Pallet Wrap Equipment

Working Conditions Mental Demands/Physical Demands/Environmental Factors:

The working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regularly required to use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently

required to walk, climb, bend, reach, stand, kneel, crouch, lift, push, pull, and count. The employee must frequently lift and/or move up to 50 pounds and occasionally lift and/or move more than 75 pounds. Specific vision abilities required by this job include close vision, distance vision, and peripheral vision. The employee is frequently exposed to moving mechanical parts and warehouse conditions. Work indoors and outdoors in varying temperatures and around moving equipment. The noise level in the work environment is usually moderate. Predictable and regular attendance expected. Work in tiring and uncomfortable positions; outside and inside; on slippery or uneven walking surfaces

Exposure to hot and cold temperatures. Frequent districtwide travel.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

CSISD does not discriminate against any employee or applicant because of race, color, religion, gender, age, national origin or disability. The district provides equal access to the Boy Scouts and other designated youth groups.