Warehouse Specialist

TSS/260 day contract

Monday-Friday

8 hours daily

Pay Column K: $18.96/hourly

• Benefits

JOB DESCRIPTION

Laramie County School District #1

Warehouse Specialist

Purpose Statement

The job of Warehouse Specialist is responsible for supporting the overall operation of the Central Warehouse to include, but not limited to oversight and coordination of workflow and activities of the department. Efficiently expedite shipping and receiving, verifying stock and identifying losses of all materials and supplies for Laramie County School District #1.

This job reports to Warehouse, Graphics, and Mailroom Supervisor

Essential Functions

• Responsible for unloading all incoming freight and inspecting each received item for any possible damage and notes any discrepancies or reject damaged items. Verify information against invoices, packing slips, bills of lading or other records.
• Contacts vendors about discrepancies (e.g. overages, shortages, duplicate deliveries and damage) for the purpose of correcting errors and or returning damaged or incorrect items following the proper shipping packages guidelines.
• Responsible for electronically receiving and verifying all Purchase Orders made by the Purchasing Department for the purpose of maintaining quality products for the staff and students of the District.
• Conducts physical inventory and cycle counts in accordance with established standards and procedures for the purpose of verifying stock and identifying losses.
• Use internal tracking software (FROG) and UPS software to process outbound packages.
• Drives vehicles for the purpose of transporting orders and material to designated sites.
• Assists with sealed bid auctions, Public Surplus sales, and in person surplus sales.
• Maintains records and documentations for all items received or shipped from the Central Warehouse.
• Ensure timely processing and accurate fulfillment of customers orders using district technology systems. Coordinate bulk, express and external deliveries with warehouse and driver team members.
• Support the management of districts fixed assets including but not limited to creating and affixing asset tags, recording assets received and disbursed as well as physical inventory check of assets. Using the districts asset tracking system to ensure inventory database is up to date and accurate.
• Assumes all duties of warehouse Manager during their absence, which includes responsibility for the warehouse budget and Material Requirement Planning.
• Manages all incoming e-waste on internal software. Provides proper documentation for disposal.
• Manages district surplus, salvage, recycle and/or discard material for transfer within the district and items staged for auction.
• Performs any other duties as assigned by the supervisor.

Other Functions

• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functions of the work unit.

Job Requirements:

Minimum Qualifications

• Must be certified forklift operator or become certified within 90 days after entering position. Trained in Material Requirement Planning. Experience in operation warehouse equipment (hand trucks, pallet jacks, delivery truck with lift gate and/or equipment trailer, etc.).
• Specialized computer training or experience in Inventory Control Systems, receiving, word processing, database, and spreadsheet applications.
• Knowledge of UPS, RPS, Mail, and Freight industry regulations and procedures.
• Must have satisfactory driving record secured through the Wyoming Transportation Department and maintain insurability.
• Alternatives to the above qualifications as found acceptable and appropriate to the District.

Skills, Knowledge and Abilities

SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: adhering to safety practices; operating equipment used in warehouse operations; operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percent, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; safety practices and procedures; inventory control systems; UPS, RPS, mail, and freight industry regulations and procedures; material management; word processing; and spreadsheet applications.

ABILITY is required to schedule activities, meetings, and/or events; often gather, collate, and/or classify data; and consider a few factors when using equipment. Flexibility is required to work with others in a variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; meeting deadlines and schedules; setting priorities; organize; use time efficiently and physical stamina; and the ability to read, write and communicate clearly in English. Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator. Ability to give attention to detail is a must.

Responsibility

Responsibilities include working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; utilization of some resources from other work units is often required to perform the job''s functions. There is some opportunity to impact the organization's services.

Working Environment

The usual and customary methods of performing the job''s functions require the following physical demands: significant lifting, carrying, pushing, and/or pulling, some climbing and balancing, frequent stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 50% sitting, 35% walking, and 15% standing. The job is performed under minimal temperature variations and in a generally hazard free environment.

Experience: Job related experience with increasing levels of responsibility is desired. Minimum of five years' experience in stockroom, warehouse, and educational background in the field of inventory control. Formal training or college credits in Material Management or Business will be considered in lieu of experience.

Education: Targeted, job related education with study in job-related area. Minimum of high school education or equivalent. Two years post-secondary education preferred.

Equivalency Required Testing

Continuing Educ./Training

Clearances: Criminal Justice Fingerprint/Background Clearance

FLSA Status: Non-Exempt