Warsaw Talent Acquisition Coordinator

Job Title: (Warsaw Talent Acquisition Coordinator)
 
About Kyyba:
Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development. 
 
Job Description

WHO WE ARE LOOKING FOR
Client is seeking Talent Acquisition Specialists to support high-volume hiring in a fast-growing manufacturing environment. This role focuses on coordinating and supporting the hiring process in partnership with Client’s designated RPO provider.
This is not a direct recruiting role and does not include candidate sourcing or requisition ownership. Instead, this position plays a critical role in ensuring interview coordination, candidate flow, pre-employment compliance, and onboarding readiness are executed efficiently to support aggressive hiring targets.
You’ll thrive in this role if you enjoy a fast pace, high impact work, and keeping complex processes organized and moving forward.
 
 
WHAT YOU GET TO DO
 
Talent Acquisition Support (Coordination-Focused)

• Coordinate recruiting activities in partnership with Client’s designated RPO provider; this role does not perform sourcing or direct recruiting
• Support end-to-end interview scheduling, coordination, and candidate flow management
• Partner with interview teams to drive timely and effective hiring decisions
• Maintain accurate, complete, and audit-ready interview documentation
• Ensure candidate evaluations align with defined role requirements and established hiring criteria
• Monitor staffing plans, including backfills, to ensure alignment with ramp targets and forecasted hiring needs

 
 
Candidate Experience & Hiring Coordination

• Serve as a key point of contact for candidates throughout the scheduling and pre-start process
• Provide clear communication on interview logistics, next steps, and onboarding requirements
• Support offer coordination and handoffs in partnership with the RPO and HR team
• Ensure a consistent, positive, and timely candidate experience

 
 
Pre-Start & Compliance Tracking

• Track, monitor, and drive completion of all pre-employment requirements, including:

        - Drug screenings
        - Background checks
        - Employment eligibility documentation (Form I-9 and supporting documentation)
Follow up with candidates to resolve missing or incomplete onboarding requirements
Maintain accurate onboarding and compliance status records in Client-designated systems
 
 
Onboarding Administration

• Manage onboarding workflows in alignment with Client policies and procedures
• Ensure all required onboarding documentation is completed prior to orientation
• Coordinate onboarding timelines to align with scheduled orientation sessions
• Escalate risks, delays, or compliance issues to Client leadership as needed

 
 
Reporting & Hiring Support

• Track hiring progress against staffing plans and ramp targets
• Support reporting related to hiring readiness, onboarding status, and candidate flow
• Identify risks, delays, or bottlenecks impacting hiring timelines
• Participate in regular hiring reviews and operational check-ins 

 
 
WHAT YOU BRING TO THE TEAM
 
Required Qualifications

• High school diploma or equivalent (Bachelor’s degree preferred).
• 2+ years of recruiting or talent acquisition experience.
• Experience supporting highvolume hiring environments.
• Strong organizational and timemanagement skills.
• Clear, professional communication and relationshipbuilding ability.

 
 
Preferred Qualifications

• Manufacturing or hourly workforce recruiting experience.
• Experience using an ATS or HRIS system.
• Ability to support multiple requisitions simultaneously.

 
 
Location: (Warsaw, IN)
 
Disclaimer: 
Kyyba is an Equal Opportunity Employer.
Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. Minorities / Females / Protected Veterans / Individuals with Disabilities are encouraged to apply. All employment is decided on the basis of qualifications, merit, and business need.”
It is the policy of Kyyba to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Kyyba at 248-813-9665
 
Rewards:
Medical, dental, vision
401k 
Term life
Voluntary life and disability insurance
Optional Pre-paid legal plan
Optional Identity theft plan
Optional Medical and dependent FSA
Work-visa sponsorship
Opportunity for advancement
Long-term assignment with opportunity for hire by client 
 
 
SELECT AWARDS

• An INC 5000 company for 10 years
• Corp! Michigan Economic Bright Spots 
• Crain’s Detroit Business Top Staffing Service Companies in Detroit
• TechServe Alliance Excellence Award- IT and Engineering Staffing & Solutions
• Best of MichBusiness winner in HR Wizards & Partnerships
• Metro Detroit Elite Category: Recruitment, Selection & Orientation for 101 Best & Brightest
• 101 Best & Brightest Companies to Work for in Michigan