Weekend Receptionist

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Description

BASIC PURPOSE:

To operate telephone switchboard, direct calls appropriately and take messages. To greet visitors, determine nature of their business and to provide appropriate information. Provides general office support with a variety of clerical activities and related tasks. This position will work every other weekend, Saturday and Sunday 8a-4pm!

MAJOR WORK ACTIVITIES:

• Operates telephone switchboard; directs calls to appropriate destination, takes messages and distributes messages via voicemail or written.
• Greets and directs visitors and residents, answers questions to the best of his/her ability.
• Greets new applicants and distributes applications.
• Handles all incoming and outgoing mail for entire facility.
• Follows reception area procedures during fire alarms.
• Fills administration area copiers and fax machine with copy paper.
• Performs clerical duties including making copies as needed.
• Responsible for front desk petty cash box and resident fund.
• Performs other duties and responsibilities as assigned.

Requirements

KNOWLEDGE, SKILLS AND WORKING CONDITIONS:

• Must have excellent communication and strong organizational skills
• Must be able to read and write.
• Must be able to operate telephone equipment, copiers and fax machine.
• Ability to work independently on assigned task as well as to accept direction on given assignments.
• Physical exertion such as standing, stooping, lifting, pushing, carrying and bending required no more than 20% of the time.
• Minimal exposure to infectious disease.
• Physical job demands may be subject to possible modifications to reasonably accommodate individuals with disabilities.

MINIMUM QUALIFICATIONS:

Education: High School Diploma or equivalent

Experience: Experience preferred

An equivalent combination of education and experience may be considered.