Weeks Construction-Safety & Quality Administrator-Cranford, NJ

Requisition ID: 181016

Job Level: Mid Level

Home District/Group: Weeks Marine - Construction

Department: Safety

Market: Marine

Employment Type: Full Time

Position Overview

Weeks Marine is seeking a highly organized and detail-oriented Safety & Quality Administrator to support our Safety and Quality teams through administration, reporting, system management, and SharePoint portal maintenance. This position plays a critical role in ensuring our safety programs, reporting systems, training platforms, and company portals remain accurate, current, and effective.

The ideal candidate will possess strong Microsoft Office and SharePoint skills, enjoy working with data and systems, and be capable of supporting multiple projects and stakeholders in a fast-paced environment.

District Overview

Weeks Marine's vast reach and deep expertise, combined with the sheer size and diversity of its equipment fleet, enables the company to serve as a one-stop shop for clients in both the private and governmental sectors, providing exceptional customer service, environmental sensitivity, operational efficiency, and a long-standing commitment to safety. Weeks Marine is headquartered in Cranford, New Jersey, and manages a network of regional offices in Louisiana, Texas, Hawaii, Guam, Ontario, and Nova Scotia

Location

This is an in office position located in Cranford, NJ. Daily attendence to an office setting is required.

Weeks Construction Office.

Responsibilities

Microsoft 365 & SharePoint Administration

• Maintain and improve Safety and Quality SharePoint portals and supporting sites.
• Manage document libraries, permissions, workflows, folders, links, and user access.
• Develop and maintain dashboards, reports, forms, and automated processes using Microsoft 365 tools.
• Troubleshoot SharePoint, Teams, and portal-related issues.
• Ensure information remains organized, accurate, and accessible.

Reporting & Data Management

• Create and maintain reports, dashboards, presentations, and performance metrics.
• Support weekly, monthly, and quarterly reporting requirements.
• Analyze data trends and assist with safety and quality performance tracking.
• Verify data accuracy and assist with audits and compliance reviews.
• Support leadership presentations and executive reporting.

Systems & User Support

• Serve as a resource for various company reporting and compliance systems.
• Assist users with system access, troubleshooting, training, and data entry.
• Coordinate user onboarding and permissions management.
• Develop user guides, training materials, and reference documents.

Safety & Quality Program Support

• Assist with maintaining policies, procedures, training materials, and program documentation.
• Support project startup activities, readiness reviews, and compliance tracking.
• Coordinate training records, training matrices, and reporting requirements.
• Assist with incident tracking, documentation, and reporting workflows.

Administrative & Communication Support

• Coordinate meetings, agendas, presentations, and supporting documentation.
• Support company-wide communications, newsletters, and portal announcements.
• Assist with proposals, audits, contractor management systems, and special projects.

Qualifications

• Required
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
• Strong SharePoint administration and content management experience.
• Experience creating reports, dashboards, and data visualizations.
• Excellent organizational and communication skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to troubleshoot systems and support end users.

Preferred

• Experience with Power BI, Power Automate, Microsoft Forms, and other Microsoft 365 applications.
• Construction, safety, quality, engineering, or industrial industry experience.
• Experience supporting compliance, training, or reporting systems.
• Knowledge of document control and records management practices.

What We're Looking For

• Self-motivated and proactive problem solver.

• Strong customer-service mindset with the ability to support field and office personnel.

• Comfortable working independently while coordinating across multiple teams.

• Passion for organization, continuous improvement, and process efficiency.

• If you enjoy building systems, organizing information, supporting teams, and improving processes through technology, we'd love to hear from you.

#LI-LH1

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• FIELD ROLES ONLY May work at various different locations and conditions may vary

Base Compensation: $50,000/yr - $52,729/yr

(Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)

We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.