Working independently and exercising good judgment and discretion, the Office Work Assist is directly responsible to, and assists, Directors, Assistant Directors, and senior staff members in whatever areas deemed necessary. It is the duty of each DOS staff member to keep the Dean of Students, the senior staff members, and/or the Administrative Assistant abreast of any discipline, personal, physical, or emotional problems involving the student population. Additionally, the Administrative Assistant is responsible for updating electronic files and keeping complete and accurate records of student situations.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Manage Data – Assist with data entry, including but not limited to, student appointments, email and phone referrals, updates to student records, group and event attendance, and training initiatives.
• Manage the Reception Area – This includes, but is not limited to, swiping appointments, routing visitors, filtering questions, answering phone calls, distributing mail, scheduling meetings, providing front desk coverage, and communicating any emergencies to a full-time CARE staff member.
• Maintain the Office Suite – This includes, but is not limited to, maintaining an organized and well-stocked office supply closet, maintaining an organized lobby, waiting area, lounge, and group rooms, restocking refreshments, notifying the Associate Director and Senior Associate Director of any office supply needs, and light cleaning, as needed.
• Research – Assist the Associate Director and Senior Associate Director with research surrounding recovery programming, policies, and procedures.
• Administration – Help maintain and manage the recovery inbox and assist with marketing and promotional tasks.
• Manage confidential information and record keeping practices in accordance with the Family Education Rights and Privacy Act (FERPA).
• Collaborate with other CARE staff regarding case information, communication with Liberty community members, communication with external parties, etc.
• Strictly adhere to Liberty University policies, representing the University in an exemplary manner.
• Work effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.
• Other duties as assigned.

Additional information may be found here

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Student must be currently enrolled in the institution.

Required Application Documents

A cover letter and resume are required in addition to the application.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

• Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
• Possess public communication skills that allow professional representation of Liberty University.
• Strong organizational skills.
• Computer skills

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

• May be required to travel across campus.
• May be required to sit to perform deskwork or type on a keyboard.
• Regularly required to hear and speak in order to effectively communicate orally.
• Regularly required to stand, walk, and climb stairs to move about the campus.
• Handle materials, reach overhead, kneel or stoop in order to conduct business.
• Regularly lift 10 or fewer pounds.

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled setting.  It is well lighted, and the noise level is moderate.  Working environment may include facilitation of events outdoors occasionally. May be required to participate in recovery group events outside of normal business hours.

Driving Requirements

No driving required

 

 

Time Type

Part time

Location

Onsite

 

 

Pay Rate

Starting at $12.77

Student employees are paid at least the current Virginia minimum wage per hour. Pay may vary by position and department based on job responsibilities, required skills, available funding, and market conditions.

 

 

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.