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Workflow Systems Administrator

ICONMA, LLC

New York, NY(remote)

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JOB DETAILS
SALARY
$57.76–$61.69 Per Hour
SKILLS
Automation, Best Practices, Cross-Functional, Customer Support/Service, Detail Oriented, Documentation, Health Plan, Marketing Communications, Onboarding, Operational Improvement, Operational Support, Operations Processes, Organizational Skills, Problem Solving Skills, Process Improvement, Quality Assurance, Quality Management, Quality Metrics, Reporting Dashboards, Systems Administration/Management, Systems Scalability
LOCATION
New York, NY(remote)
POSTED
1 day ago
Our client, a Leading Global Investment Firm company, is looking for a Workflow Systems Administrator for their Remote location.
 
Responsibilities:
  • This individual will support and evolve the Asana work management platform, which enables teams to manage intake, workflow execution, and operational reporting.
  • Reporting to the manager, this role will focus on platform administration, workflow configuration, governance, automation, data hygiene, and system scalability.
  • The individual will execute against an established operational vision while helping maintain a consistent, efficient, and well-governed platform environment across teams.
  • This is an exciting opportunity for a detail-oriented systems administrator who enjoys building structure, improving operational workflows, and maintaining high-quality platform standards within a complex, fast-paced organization.
  • Manage the backend and administrative components of Asana, including automation rules, custom fields, intake forms, and project architecture.
  • Conduct routine governance and quality assurance reviews to maintain platform hygiene, automation consistency, and adherence to established standards.
  • Support ad hoc platform requests while ensuring all changes adhere to governance standards and the established operational vision.
  • Maintain documentation for platform architecture, automation, and reporting.
  • Identify opportunities to optimize workflows and anticipate risks based on a deep understanding of platform structure and long-term operational goals.
  • Support user onboarding, permissions management, and adoption of platform best practices across teams.
 
Requirements:
  • We are seeking a Workflow Systems Administrator to join the Digital Platforms Enablement function supporting client’s Marketing & Communications organization.
  • Demonstrates exceptional attention to detail and strong organizational discipline.
  • Quick learner who can receive direction and independently execute on priorities.
  • Proactive problem solver who can connect day-to-day execution with broader operational goals.
  • Comfortable navigating ambiguity and adapting to evolving priorities in a fast-paced environment.
  • Curious, solution-oriented, and driven to improve systems and processes that support operational excellence.
  • Hands-on system administration experience with Asana or similar workflow management tools (Monday, ClickUp, Trello, Workfront, etc.) required.
  • Proven ability to manage platform features such as fields, automation, intake forms, and reporting dashboards.
  • Excels in maintaining data consistency, workflow governance, and platform standards across multiple teams.
  • Experience using digital platforms to facilitate complex, cross-functional workflow solutions that support specific teams while maintaining broader connectivity.
  • Familiarity supporting operational workflows within Marketing & Communications organizations a plus.
 
Why Should You Apply?

About the Company

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ICONMA, LLC

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