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Workforce Analytics and Reporting Specialist

AKIVA AI

Milpitas, CA(remote)

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JOB DETAILS
SKILLS
ADP, Actuals, Analysis Skills, Applicant Tracking System, Artificial Intelligence (AI), Automation, Budgeting, Business Analysis, Business Intelligence, Business Intelligence Software, Capacity Management, Communication Skills, Continuous Improvement, Data Warehousing, Dental Insurance, Detail Oriented, Disability Accommodations, Diversity, Employee Retention, Equal Employment Opportunity (EEO), Finance, Financial Reporting, Forecasting, Funding, Government, HRIS/HRMS, Health Insurance, Human Resources Analytics, Kronos Products, Lean Six Sigma, Looker, Microsoft Excel, Microsoft Product Family, Microsoft SharePoint, Performance Analysis, Performance Metrics, Power BI, Pricing, Project Management Professional (PMP), Python Programming/Scripting Language, Reporting Dashboards, SQL (Structured Query Language), Sales Management, Scorecarding, Service Level Agreement (SLA), Six Sigma Certification, Small Business, Statistics, Storytelling, Tableau, Time Management Software, Training/Teaching, Trend Analysis, Tuition Fees, VMS Operating System, Vision Plan
LOCATION
Milpitas, CA
POSTED
30+ days ago
Benefits:
  • 401(k)
  • 401(k) matching
  • Bonus based on performance
  • Competitive salary
  • Dental insurance
  • Donation matching
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Profit sharing
  • Training & development
  • Tuition assistance
  • Vision insurance
  • Wellness resources

Location: Remote


Employment Type: Full-Time (AKIVA Employee)



About AKIVA


AKIVA is an AI-native engineering firm specializing in enterprise services, domain-specific solutions, and high-performance infrastructure from strategy through deployment. We build innovative systems that drive measurable results for commercial enterprises and government agencies. AKIVA is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB).



Position Overview


AKIVA is seeking a Workforce Analytics and Reporting Specialist to produce the data, dashboards, and reports that demonstrate AKIVA's performance against contractual service levels and provide the client with clear, actionable insight into their contingent workforce. This role translates raw staffing, payroll, and compliance data into monthly status reports, KPI scorecards, and ad-hoc analyses required by the contract. AKIVA pairs this role with AI-assisted analytics and natural-language-to-SQL tools that accelerate reporting automation and narrative generation.



Key Responsibilities


•       Produce the monthly and quarterly performance reports required by the contract, including placements, SLA attainment, fill rates, time-to-fill, time-to-start, and contractor attrition


•       Build and maintain dashboards that track response and placement SLAs in near-real time, and proactively flag risks to the Account Manager


•       Prepare financial and utilization reports, including billable hours by department, overtime analysis, budget burn, and forecast versus actuals


•       Produce compliance and audit reports (I-9 status, background clearance status, required training completion) in partnership with the Compliance and Payroll Specialist


•       Respond to ad-hoc data requests from client stakeholders within agreed-upon turnaround times


•       Continuously improve reporting automation using the ATS, timekeeping system, and business intelligence tools, and reduce manual report build time


•       Conduct quarterly workforce trend analyses to inform sourcing, pricing, and capacity planning


•       Present findings during quarterly business reviews and working sessions with client HR and Finance



Required Qualifications


•       4 to 7 years of reporting, analytics, or workforce operations experience, preferably in staffing, HR shared services, or public-sector contracting


•       Advanced Microsoft Excel skills; working proficiency in SQL and at least one BI platform (Power BI or Tableau)


•       Experience extracting data from ATS and timekeeping platforms (for example Bullhorn, iCIMS, VNDLY, BeeLine, Kronos, ADP, Paychex)


•       Strong understanding of staffing KPIs, SLA measurement, and public-sector contract performance reporting


•       Exceptional attention to detail, data governance awareness, and data storytelling ability


•       Clear written communication, with the ability to translate analytics into narrative insights for non-technical client leaders


•       Must be authorized to work in the United States



Preferred Qualifications


•       Bachelor's degree in Business Analytics, Human Resources, Information Systems, Statistics, or a related field


•       Experience automating reporting with Python or Power Query


•       Familiarity with VMS platforms (Fieldglass, Beeline, VNDLY) and data warehouse concepts


•       Prior experience supporting California public-sector contracts and prevailing-wage reporting


•       PMP, CAPM, or Lean Six Sigma certification



Tools, Technologies & Frameworks


BI and Analytics: Power BI, Tableau, Looker, Excel (advanced) | Data: SQL, Power Query, Python (pandas) | ATS and Timekeeping: Bullhorn, iCIMS, VNDLY, BeeLine, Kronos, ADP, Paychex | Productivity: Microsoft 365, SharePoint | Reporting: automated dashboards, monthly executive scorecards, narrative QBR decks



What AKIVA Offers


•       Professional development and skill-building opportunities


•       Supportive management team with Veteran-owned company values


•       Opportunity to work on impactful public sector engagements


•       Long-term contract engagement with potential for extension


•       AI productivity tools and training provided at no cost to employees



Comprehensive Benefits Package


•       401(k) with generous company match


•       Medical Insurance


•       Dental Insurance


•       Vision Insurance


•       Short-Term & Long-Term Disability Insurance


•       Paid Time Off (PTO)


•       Profit Sharing



Join Our AI Innovation Network


Interested in staying connected with AKIVA's AI initiatives, research, and opportunities?


Join our AI Innovation Network here: https://www.akiva.com/ai-network



Equal Employment Opportunity Statement


AKIVA is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, national origin, age, physical disability, marital status, military and Veteran status, or any other characteristic protected by applicable law. We believe that diversity among our teammates is critical to our success as a company, and we seek to recruit, develop, and retain the most talented people within a qualified candidate pool.


AKIVA is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB).

This is a remote position.

About the Company

A

AKIVA AI

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