Workforce Development Administrative and Operations Assistant

Position Details

Position Details

Student Employment Enrollment Requirements Indiana State University student enrolled in at least 6 credit hours. Comments to Applicants

All student employees will be required to submit employment verification documents on their first day of work. For a list of acceptable documentation, follow this link: student-employment-list-of-acceptable-documents.pdf

Notice of Vacancy Number ST2600188 Job Title Workforce Development Administrative and Operations Assistant Job Category Federal Work Study Student Job Job Type Federal Work Study Student Jobs Position Class Code 82100 - Student - Unrestricted Student Pay Grade 999 Hourly Wage/Salary 15.00 Job Summary/Basic Function

The Administrative and Operations Assistant provides administrative support to the Western Indiana Workforce Development Board. Primary responsibilities include assisting with accounts payable documentation, obtaining and organizing vendor bids and quotes, tracking purchases and invoices, maintaining records, preparing meeting materials, and supporting other routine office operations. This position requires strong organizational skills, attention to detail, professionalism, and the ability to handle financial and organizational information confidentially.

Specific Responsibilities Work Schedule

Monday - Friday

8:00 AM - 4:30 PM

Will work with school schedule.

Desired Start Date 09/14/2026 Open Date 09/03/2026 Close Date 10/03/2026 Required Relevant Education & Experience High School diploma or GED Required Field(s) of Study

N/A

Preferred Relevant Education and Experience Supervisory Responsibilities This job has no supervisory responsibilities. Required Certificates, Licenses and Registrations Other Required Certificates, Licenses and Registrations Preferred Certificates, Licenses and Registrations Preferred Other Certificates, Licenses and Registrations Knowledge, Skills and Abilities Able to adapt to change, Able to assemble, analyze and present data, Able to learn and retain information, Able to multitask, Able to plan, organize, and implement projects in a timely manner, Able to read English, understand, and follow verbal and written instructions, Able to work both independently and collaboratively, Able to work carefully and politely around others, Able to work well with others, Attention to detail, Demonstration of high ethical standards, integrity, professionalism, politeness, and courteousness, Math and basic accounting skills, Must be comfortable networking with groups or individuals, Professional demeanor, high energy, dynamic personality and excellent communication and interpersonal skills, Proficiency with Microsoft Office and other computer applications, Proven verbal and written communication skills, Work effectively with a diverse community Other Knowledge, Skills and Abilities NCAA Guidelines

All employees and staff of ISU are bound by all NCAA, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department.

No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator/compliance officer false or misleading information concerning an individual's involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and/or termination of the employment relationship with ISU.

Job Duties

Essential Duties and Responsibilities

This position takes place at 900 Wabash Ave #203, Terre Haute, IN 47807 except for outside events and includes the following duties:

• Assist with accounts payable processes, including organizing invoices, verifying supporting documentation, and preparing payments for review and approval.
• Contact vendors to obtain bids and quotes for marketing materials, promotional items, printing, supplies, and other purchases.
• Compile and compare vendor bids and prepare information for staff review.
• Track purchases, orders, invoices, payments, and delivery dates.
• Maintain organized electronic and paper records for vendors, purchases, contracts, and administrative activities.
• Prepare meeting packets, correspondence, spreadsheets, reports, and other materials.
• Assist with scheduling meetings, taking notes, and tracking follow-up items.
• Support marketing, outreach, events, and special projects as assigned.
• Communicate professionally with vendors, partners, board members, and staff.
• Provide general administrative and operational support based on the organization's needs.

Career Readiness Competencies

o Critical Thinking/Problem Solving: Exercise sound reasoning to analyze issues, make decisions, and overcome problems. The individual is able to obtain, interpret, and use knowledge, facts, and data in the process, and may demonstrate originality and inventiveness.

o Oral/Written Communications: Articulate thoughts and ideas clearly and effectively in written and oral forms to persons inside and outside of the organization. The individual has public speaking skills; is able to express ideas to others; and can write/edit memos, letters, and complex technical reports clearly and effectively.

o Teamwork/Collaboration: Build collaborative relationships with colleagues and customers representing diverse cultures, races, ages, genders, religions, lifestyles, and viewpoints. The individual is able to work within a team structure, and can negotiate and manage conflict.

o Digital Technology: Select and use appropriate technology to accomplish a given task. The individual is also able to apply computing skills to solve problems.

o Leadership: Leverage the strengths of others to achieve common goals, and use interpersonal skills to coach and develop others. The individual is able to assess and manage his/her emotions and those of others; use empathetic skills to guide and motivate; and organize, prioritize, and delegate work.

o Professionalism/Work Ethic: Demonstrate personal accountability and effective work habits, e.g., punctuality, working productively with others, and time workload management, and understand the impact of non-verbal communication on professional work image. The individual demonstrates integrity and ethical behavior, acts responsibly with the interests of the larger community in mind, and is able to learn from his/her mistakes.

o Career and Self Development: Identify and articulate one's skills, strengths, knowledge, and experiences relevant to the position desired and career goals, and identify areas necessary for professional growth. The individual is able to navigate and explore job options, understands and can take the steps necessary to pursue opportunities, and understands how to self-advocate for opportunities in the workplace.

o Equity and Inclusion: Value, respect, and learn from diverse cultures, races, ages, genders, sexual orientations, and religions. The individual demonstrates openness, inclusiveness, sensitivity, and the ability to interact respectfully with all people and understand individuals' differences.

Career Competencies

Competency: Professionalism/Work Ethic Competency: Oral/Written Communications Competency: Critical Thinking/Problem Solving Competency: Digital Technology

Applicant Documents

Required Documents

• Resume
• Current Class Schedule

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a federal work study award for the current academic year?

• Yes

• No

• • Are you currently in good academic standing with the University?

• Yes

• No

• • Are you currently in good conduct standing with the University?

• Yes

• No