Workforce Grants Support Specialist

Workforce Grants Support Specialist

Salary

$42,000.00 - $58,800.00 Annually

Location

ACCS - 135 South Union Street, Montgomery, AL

Job Type

Full-Time

Job Number

07932

College/Division

ACCSO-100130-Workforce

Opening Date

05/28/2026

Closing Date

6/11/2026 3:00 PM Central

Campus Location

Alabama Community College System

• Description
• Benefits
• Questions

Position Summary

The Workforce Grants Support Specialist reports to the Workforce Grants Manager and performs all assigned duties as listed below.

Essential Duties and Responsibilities

• Assist in monitoring the fiscal and programmatic compliance of all grants and scholarships awarded through the Workforce Development Division to ensure expenditures coincide with the Board of Trustees authorization document.
• Perform data entry work such as accurately entering information into spreadsheets and forms.
• Receive, log, and file requests for funding, budgets/budget amendments, and monthly remittance submissions for all projects funded through the workforce development division.
• Assist with tracking budgets per the associated college grant agreement.
• Communicate with project and fiscal contacts with emails and phone calls to acquire and send information.
• Collect and enter performance data to prepare quarterly performance reports and workforce training bulletins.
• Assist with non-credit banner course code management.
• Process incoming applications for Short-Term Credential Scholarship applications.
• Manage Workforce Development Division social media accounts.

SECONDARY JOB DUTIES & RESPONSIBILITIES

• Generate grant agreements to colleges, create action items, memoranda, and other routine correspondence as needed.
• Manage and organize office resources, materials, supplies, and equipment.
• Assist with scheduling and notifying grant recipients of upcoming visits and relevant evaluation criteria.
• Assemble information packets and help to prepare mail-outs.
• Operate copy machine; assemble, staple, and/or bind duplicate materials; assemble information packets; and prepare mail-outs.
• Answer telephone, place appropriate telephone calls, and take messages.
• Perform other duties as assigned.

TOOLS & EQUIPMENT USED IN THE JOB

Computer/Laptop, Phone, Copier, Scanner, Calculator, Microsoft Office

Qualifications

REQUIRED

• AA/AS degree or certification in office administration or related field.
• Two (2) years of clerical/secretarial work experience.
• Knowledge of office practices and procedures and ability to apply the same.
• Skill proficiency in word processing software packages such as Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to communicate effectively, both orally and in writing.
• Ability to prioritize certain tasks and organize time wisely to complete deadlines on time while still delivering quality work.
• Ability to perform tasks and routine office work separately and independently of constant supervision.

PREFERRED

1. Five (5) years of clerical/secretarial work experience.

2. Experience with ERP software such as Banner, Elevate, and/or NetSuite.

3. Experience with a workflow management application such as Monday.com.

Application Procedures/Additional Information

Applications must be filed online at: https://www.schooljobs.com/careers/accs

A complete application packet must be submitted by the posted deadline in order to be considered for this position. Applicants who fail to submit all required information will be disqualified. A complete application packet consists of:

• Online application
• Cover letter
• Current resume
• Separate list of four (4) professional references (not letters) with complete contact information
• Unofficial or official transcripts showing degree(s) conferred and conferral dates
• All application materials must be scanned. It is recommended that you have digital (preferably .pdf) copies of your cover letter, resume, list of references, and transcripts showing degree(s) and conferral dates, ready to upload before you begin the application process.
• WE DO NOT ACCEPT E-MAILED APPLICATIONS.
• When you finish the online application procedure, you will receive an on-screen notice that you have successfully applied. HOWEVER, this does not mean that your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement.

Please direct any questions regarding the application process to Nikita Odoms at (334) 293-4603 or nikita.payne@accs.edu.

If you need technical assistance after reviewing the instructions, please contact:

NEOGOV Customer Service

Monday-Friday

8:00 am - 5:00 pm PST

(855) 524-5627

AGENCY INFORMATION:

The Alabama Community College System is an equal opportunity employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.

The Alabama Community College System reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

Sick Leave

All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teachers Retirement.

8 hours per month

(may accumulate an unlimited number)

Annual Leave

All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.

0-4 years 8 hours per month

5-9 years 10 hours per month

10-14 years 12 hours per month

15-19 years 14 hours per month

20+ 16 hours per month

(may accumulate up to 480 hours)

Personal Leave

All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.

Unused Personal Leave converts to sick leave if not used.

(converts to sick leave at the end of August each year if not used)

Professional Leave

Up to 10 days a year of professional development leave with pay may be granted by the President.

Holidays

New Years Day

Martin Luther King/Robert E. Lee Birthday

National Memorial Day

Juneteenth

Independence Day

Labor Day

Veterans Day

Thanksgiving Day

Day after Thanksgiving Day

Christmas Eve

Christmas Day

16 (5 locally assigned)

Contracted Work Days

260

Retirement

The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit The Retirement Systems of Alabama. All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers Retirement System of Alabama.

Tier I - Pays 7.50% monthly. State matches 14.57% (effective 10/01/25)

Tier II - Pays 6.20% monthly. State matches 13.61% (effective 10/01/25)

Law Enforcement Officers:

Tier I-Pays 8.50% monthly. State matches 14.57% (effective 10/01/25)

Tier II- Pays 7.20% monthly. State matches 13.61% (effective 10/01/25)

Health Insurance

PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit http://www.rsa-al.gov/index.php/members/peehip

Premium amounts:

• Single $ 30
• Family (without Spouse but with dependents) $ 207
• Employee + Spouse (no dependents) $ 282
• Family (with Spouse and dependents*) $ 307
• Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.

Tobacco Usage Premium

• Member $ 50
• Spouse $ 50

The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the Wellness Program section to learn how you and/or your spouse can receive the non-tobacco user discount.

Wellness Premium

• Member $ 50
• Spouse $ 50

The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the Wellness Program section to learn how you and/or your spouse can receive a wellness premium waiver.

If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.

Optional Coverage Plan Premiums

• Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
• Dental Single $ 38 Dental Family $ 50

Institution matches $800 monthly (effective 10/01/17).

Duty Hours

(hours vary by campus and needs of the student)

Tuition Assistance

This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.

Employees/Dependents at two-year colleges:

• 1/3 waived after 1st year
• 2/3 waived after 2nd year
• 3/3 waived after 3rd year

Note: Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.

01

1. Do you have an AA/AS degree or certification in the office administration or related field?

• Yes
• No

02

Do you have two (2) years of clerical/secretarial work experience?

• Yes
• No

03

Do you have knowledge of office practices and procedures and ability to apply the same?

• Yes
• No

04

Do have skill proficiency in word processing software packages such as Microsoft Word, Excel, Outlook, and PowerPoint?

• Yes
• No

05

Do you have the ability to communicate effectively, both orally and in writing?

• Yes
• No

06

Do you have the ability to prioritize certain tasks and organize time wisely to complete deadlines on time while still delivering quality work?

• Yes
• No

07

Do you have the ability to perform tasks and routine office work separately and independently of constant supervision?

• Yes
• No

08

Do you have five (5) years of clerical/secretarial work experience?

• Yes
• No

09

Do you have experience with ERP software such as Banner, Elevate, and/or NetSuite?

• Yes
• No

10

Do you have experience with a workflow management application such as Monday.com?

• Yes
• No

Required Question

Employer ACCS

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