Workforce Perkins Administrative Assistant

Posting Details

Posting Summary

Working Title Workforce Perkins Administrative Assistant Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 294R0010 Agency Southwest Virginia Community College Division Southwest Virginia Community College (Div) Work Location Tazewell - 185 Hiring Range $35,012 Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule

7:45am to 4:30pm, Monday through Friday.

Sensitive Position No Job Description

Southwest Virginia Community College (SWCC) offers career-training programs in numerous technical, industrial and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, Southwest offers associate's degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four-year university. Southwest also has associate degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice.

Southwest Virginia Community College (SWCC) invites qualified applicants to apply for the position of Administrative Perkins Assistant within the Workforce Development and Continuing Education Division. This position provides administrative, reporting, marketing, and data management support for workforce training programs. This position is responsible for assisting with Perkins and workforce grant reporting, coordinating program marketing efforts, maintaining inventory and program information records, tracking participant outcomes, supporting employer engagement activities, and ensuring accurate data entry and reporting through the Workforce Entry System (WES).

Key Responsibilities:

Perkins & Grant Reporting & Marketing Coordination

• Assist with tracking workforce grants, reporting deadlines, deliverables, and compliance requirements.
• Prepare and support submission of grant progress reports.
• Coordinate grant-related marketing activities and outreach efforts.
• Serve as a liaison between workforce leadership and marketing staff.

Program Marketing Support

• Collaborate with faculty and marketing teams to promote workforce programs.
• Collect and summarize program data, outcomes, employer partnerships, and student success stories.
• Support development of promotional materials, web content, brochures, and social media communications.
• Ensure accuracy and consistency of program messaging.

Inventory & Cost Analysis

• Maintain inventory records for equipment, instructional supplies, tools, and books.
• Develop and manage standardized ordering lists for workforce programs.
• Support budgeting and purchasing decisions through documentation and cost analysis.
• Assist with establishing and maintaining cost-per-student models.

Program Documentation

• Create, update, and maintain workforce class information sheets.
• Ensure course details, certifications, instructor information, materials, costs, and schedules remain current.
• Distribute updated information to appropriate staff and departments.

Employment Follow-Up & Employer Relations

• Conduct participant follow-up at 3, 6, 9, and 12 months after program completion.
• Collect and track employment, wage, retention, and career advancement outcomes.
• Maintain communication with employer partners and gather workforce feedback.
• Identify employment retention barriers and support program improvement initiatives.

Administrative & Data Support

• Maintain organized digital and physical program records.
• Support data tracking, reporting, and process improvement efforts.
• Provide backup support for workforce catalog and scheduling functions.
• Utilize JobsEQ to generate workforce and labor market reports.
• Create and update career pathway materials and brochures.

Workforce Entry System (WES) Management

• Enter and maintain participant records, services, activities, and outcomes in WES.
• Review records for accuracy, completeness, and compliance.
• Generate routine reports and monitor data quality.
• Provide support and guidance to staff on WES procedures and data entry requirements.

This is a grant-funded position. Continued employment in this role is contingent upon funding availability and the needs of the College. Position is not eligible for severance benefits under state policy.

Position is located on main campus but will occasionally require travel to off-campus sites and other locations.

A one-year probationary period is required for both new hires and transfers.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Two years of administrative support, data management, program coordination, customer service, or related experience.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Ability to maintain confidential information and accurate records.

Additional Considerations

• Associate degree in Business, Administrative Support, Marketing, Education, or related field; equivalent experience may be considered.
• Strong organizational, communication, and recordkeeping skills.
• Experience with data entry, reporting systems, spreadsheets, and database management.
• Proficiency in Microsoft Office applications.
• Ability to manage multiple projects, meet deadlines, and work collaboratively with faculty, staff, employers, and students.
• Experience with grant-funded programs, workforce development, marketing coordination, or customer relationship management preferred.

Operation of a State Vehicle Yes Supervises Employees No Required Travel

Travel is required.

Posting Detail Information

Posting Number CLS_4574P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 07/08/2026 Job Close Date 07/22/2026 Open Until Filled No Agency Website www.sw.edu Contact Name Human Resources Email hr@sw.edu Phone Number 276.964.7339 Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

To be considered for this position, you must complete the full state application. Please visit www.jobs.vccs.edu to apply.

Additional Information Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/98134

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Unofficial Transcripts
• Writing Sample
• Other Document
• Unofficial Transcript 2
• Unofficial Transcript 3
• Alternative Hiring Process Letter
• SF-50 (Documentation of involuntary separation from Federal Agency)