Workforce Scheduler & Timekeeping Analyst

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Day - 08 Hour (United States of America)

Department: Staffing Office

Commitment: Full-Time (1.0 FTE)

Schedule: 08-HR, Day Shift

This is a Stanford Health Care job.

A Brief Overview

The Analyst is responsible for the coordination of all aspects of a Department/Unit''s staff schedule and timekeeping and will provide service to various Departments/Units on a schedule-by-schedule basis. Deliver services relative to ongoing scheduling and timekeeping needs that arise between scheduling periods for all Departments/Units.

Locations

Stanford Health Care

What you will do

• The essential functions listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
• Employees must abide by all Joint Commission requirements including, but not limited to, sensitivity to cultural diversity, patient care, patients' rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.
• Performs all duties within the electronic Scheduling and Timekeeping System including but not limited to payroll and scheduling compliance, various reporting, position control, agency/contingent worker onboarding, interpreting policies/procedures.
• Develops and manages Department/Unit schedules; performs regular needs assessments with Department/Unit leadership, including schedule balancing.
• Manages Timekeeping as to personnel worked hours and run reports as needed, including accurate data entry of staff activity per shift and adjusts activity or pay codes.
• Manages scheduling needs in accordance with leaves of absence (LOA, FMLA or Worker's Compensation) requirements and regulations.
• Maintains daily review, updating and data entry of assigned personnel timecards through the electronic timekeeping system to ensure up to date financial/payroll reporting.
• Analyzes and generates various reports for Department/Unit Management Teams that may be utilized for coaching, counseling and/or disciplinary reasons per policy and regulatory procedure.
• Facilitates and coordinates scheduling processes for the assigned Departments/Units to ensure that the appropriate staffing levels are achieved, maintained, and forecasted.
• Plans, coordinates, and participates in the performance of varied and responsible work in the administration, project administration and operation of specialized programs or projects.
• Provides varied and complex project administrative support and technical assistance to managerial staff including reconciliation and monitoring, report preparation and conducting preliminary analyses.
• Manages and updates position control and personnel skills data with Department/Unit leadership for forecasting staffing/scheduling needs.
• Serves as a consultant to leadership in developing staffing patterns, creating flexible scheduling alternatives, and arranging for extended employee absence.
• Cross trained to perform staffing coordinator duties and functions as needed.
• Performs other duties and projects as assigned.

Education Qualifications

• Any combination of education and experience that would provide the required knowledge, skills, and abilities as well as possession of any required licenses or certifications is qualifying.
• High school graduate required; higher education preferred.

Experience Qualifications

• A minimum of one-year recent experience in a health care setting or three years in a clerical role, with proven organization skills and attention to detail is required. Required
• Previous staffing or scheduling experience strongly preferred. Preferred

Physical Demands and Work Conditions

Physical Demands

• Seldom (please list each item under Comments). The physical requirements and working conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family's perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale: Generally starting at $43.77 - $56.90 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.