Workforce Secretary

SUMMARY:

The office support staff will carry out the coordination of routine activities within the office area. The office support staff reports to the administrative/professional staff person who is responsible for the office operation. Individuals must possess motor skills and hand/eye coordination for data entry and utilization of application software for a microcomputer.

SUPERVISORY RESPONSIBILITIES:

• None

DUTIES AND RESPONSIBILITIES:

1. Carries out routine responsibilities, which involve communication skills, such as answering the telephone, taking and relaying messages, etc.

2. Assists with the workflow of the office so that all facets of the position work together smoothly.

3. Performs technical work related to the position to include routine processing of materials for annual meetings and functions.

4. Assists with outgoing mail.

5. Makes office copies, prepares for mailing, files office copies.

6. Operates the office machines and computer programs in the office with accuracy and speed.

7. Composes replies to correspondences of a general nature.

8. Performs detailed office work such as word processing, filing, and record keeping.

9. Maintains a filing system for correspondence, etc.

10. Keeps up to date and knowledgeable about changes in-office procedures, letter/memo format, and information management.

11. Performs a wide array of duties, which might include multiple job titles to include, but not limited to clerk, cashier, proctor, data entry, office assistant, records manager, and a multitude of unclassified positions.

12. Performs other duties as assigned.