Workforce Training Center Associate

Position Details

Position Information

Position Title Workforce Training Center Associate Posting Category Full-Time Staff/Management Starting salary range $45,300-$58,890 Faculty Position (if applicable) About Harford Community College

Harford Community College (HCC) has been a vital part of Harford County since 1957. As a mid-sized, comprehensive institution, we're committed to delivering high-quality education and cultural enrichment to our community. Our mission is to provide relevant, accessible education and training that connects individuals to opportunities in an ever-evolving world. As an Achieving the Dream institution, HCC is part of a national network dedicated to enhancing student success in community colleges. To learn more about our vision and values, visit our website.

Affirmative Action and Equal Employment Opportunity Statement

Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA/ADAA employer, including disability and protected veteran status.

Benefits

Excellent benefits package, including 2 weeks paid college break, 15 days of sick leave, and 15 days paid of vacation leave. Eligible for health, vision and dental benefits, flexible spending accounts, identity theft plan, and legal benefit plan. Receive paid basic life & long-term disability insurance; employee paid supplemental life insurance available. Participation is required the mandatory retirement plan & two optional retirement plans are available (403b with match after 1 year & 457b). Receive paid basic life & long-term disability insurance. Tuition waiver for HCC classes and tuition reimbursement are also available!

Job Description

The purpose of this position is to provide administrative, clerical and secretarial support for the Workforce Training Center. This is accomplished by performing a variety of clerical duties; processing payments and balancing monies; providing support for contract training courses; administering the noncredit scholarship fund; maintaining various databases; monitoring course start dates; assembling course packets; proofreading reports, schedules, brochures and flyers; receiving and directing phone calls; assisting with marketing programs; composing correspondence; ordering supplies, processing purchase requisitions and direct payment vouchers and other budgetary documents; maintaining budget records; processing payrolls and audit reports; assisting the registration department; reviewing and correcting online registrations; performing file and record management; preparing instructor documents; assisting visitors; and checking program progress. Other duties include serving on various committees and membership in professional organizations; preparing newsletters; assisting with the coordination of special events and projects; assisting with registration desk duties; receiving and distributing mail; assisting with instructor on-boarding, course book order processing, section building, performing monthly contract training billing, managing various aspects of grants as received by the college and play a primary role in the development, implementation of the processes and ongoing management.

This is a full-time, non-exempt staff position

Applicants must be currently authorized to work in the United States, as the College does not offer Visa sponsorship for this position

Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement.

Required Education

Associates

Required Experience

A minimum of three years of administrative support experience

Required Knowledge, Skills, & Abilities

• Proficiency in using Microsoft Office applications (Word, Excel, and Outlook).
• Excellent organizational and communication skills.
• Ability to manage multiple projects, tasks, and priorities efficiently.
• Attention to detail when entering data, preparing reports, and or assist in arranging events.
• Strong written and verbal communication for preparing memos, reports, agendas, and minutes.
• Ability to accurately compile instructor packets, managing enrollments, and grading courses.
• Excellent customer service abilities to greet, advise, and assist a diverse group of students, faculty, and staff.
• Budget management skills to include processing orders and budget monitoring.

Preferred Qualifications

Previous experience in a similar role

Previous experience working in secondary and or higher education

Hours per Week 40 - 100% General Weekly Work Schedule

General work schedule is 40 hours per week, to be scheduled Monday-Friday, between 8 a.m. and 4 p.m. An occasional evening or weekend shift will be required. The final schedule will be determined by the supervisor.

Posting Detail Information

Posting Number 2026-045FSFA Number of Vacancies 1 Open Date Close Date 06/24/2026 Open Until Filled No

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you currently a resident of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia, OR are you willing to relocate?

• Yes

• No

• • Will you now or in the future require employment-based visa sponsorship (including, but not limited to, OPT, H-1B, L-1, EB-2, or EB-3) to work in the United States for Harford Community College?

• No, I will not require sponsorship from Harford Community College

• Yes, I will require sponsorship from Harford Community College

• • Identify your experience utilizing the following Microsoft applications: Outlook, Word, and Excel

• No experience

• Basic knowledge: able to navigate

• Intermediate knowledge: familiar with shortcuts

• Expert level: able to teach others

• • What is your experience with budget-related tasks such as processing expenses or creating purchase orders?

• No experience

• Basic experience - I've submitted expenses for approval

• Moderate experience - I've created and tracked purchase orders

• Extensive experience - I've processed expenditures, reconciled budgets, and maintained financial records

• • Do you have experience preparing memos, reports, agendas, and minutes?

• Yes

• No

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• Transcript- Associate

Optional Documents

• Letter of Recommendation
• Transcript- Bachelor's
• Transcript- Doctorate
• Transcript- Master's
• Certificate/Licensure