Workplace & Commercial Operations Coordinator

What We Need

Corpay is currently looking to hire a Workplace & Commercial Operations Coordinator. This position falls under our Cross-Border line of business and is located in New York City, NY. In this role, you will be responsible for ensuring the New York City office runs smoothly while providing structured support to key commercial initiatives, combining front-of-house excellence, office operations management, and project execution support. You will report directly to the Chief of Staff, North America and regularly collaborate with the Commercial team and various shared services teams.

How We Work

As a Workplace & Commercial Operations Coordinator, Corpay will set you up for success by providing:

• Assigned workspace in the New York City, NY office
• Company-issued equipment
• Hands-on training

Role Responsibilities

The responsibilities of the role will include:

• Serving as the primary point of contact for visitors, guests, and vendors, ensuring a professional and seamless experience
• Managing visitor sign-in, badging, and workspace coordination
• Maintaining a polished reception area and ensuring meeting rooms are guest-ready
• Coordinating and executing office events, team gatherings, and on-site experiences
• Supporting client and visitor hosting aligned with Corpay standards
• Acting as liaison with building management and managing vendor relationships
• Managing building services, maintenance requests, and access credentials
• Conducting regular office walkthroughs to ensure cleanliness and functionality
• Maintaining inventory and ordering office and pantry supplies
• Ensuring kitchen and common areas remain organized and well maintained
• Coordinating IT equipment and workspace setups for new hires and visitors
• Supporting onboarding and offboarding logistics
• Supporting execution of commercial initiatives led by the Chief of Staff
• Maintaining project trackers, timelines, and status updates
• Following up with stakeholders on deliverables and deadlines
• Assisting in organizing project plans and coordinating cross-functional efforts
• Supporting development of workflows and tracking tools
• Documenting and organizing processes for commercial initiatives
• Identifying opportunities to improve efficiency and streamline coordination
• Providing structured support for ongoing initiatives and processes

Qualifications & Skills

• 2+ years of experience in office management, workplace operations, or administrative/project coordination roles preferred
• Strong organizational skills with exceptional attention to detail
• Excellent interpersonal and communication skills with strong professional presence
• Solution-oriented mindset with strong ownership and accountability
• Ability to manage multiple priorities in a fast-paced environment
• Highly adaptable with the ability to balance office operations and project support
• Experience working cross-functionally with internal teams and external vendors
• Strong follow-through and stakeholder management skills
• Highly tech-savvy with ability to learn new tools and systems quickly
• Proficiency in Microsoft Office
• Comfortable leveraging AI tools to improve efficiency and output quality
• Demonstrated ability to streamline or automate processes
• Experience with project tracking tools or coordination preferred

Benefits & Perks

• Medical, Dental & Vision benefits available the 1st month after hire
• Automatic enrollment into our 401k plan (subject to eligibility requirements)
• Virtual fitness classes offered company-wide
• Robust PTO offerings including: major holidays, vacation, sick, personal, & volunteer time
• Employee discounts with major providers (i.e. wireless, gym, car rental, etc.)
• Philanthropic support with both local and national organizations
• Fun culture with company-wide contests and prizes

Pay Transparency

The expected salary range for this position is $67,000 - $75,000, based on the candidate's work location. This range reflects a good faith estimate of the expected compensation for this role at the time of posting. The final offer will be determined based on job-related factors including skills, experience, qualifications, and applicable market conditions. Compensation may vary based on geographic location and will be confirmed during the hiring process. Additional compensation and benefits, including incentive programs, health coverage, retirement plans, paid time off, and other benefits (where applicable), may also be provided.

About Corpay

Corpay is a global technology organization that is leading the future of commercial payments with a culture of innovation that drives us to constantly create new and better ways to pay. Our specialized payment solutions help businesses control, simplify, and secure payment for fuel, general payables, toll and lodging expenses. Millions of people in over 80 countries around the world use our solutions for their payments.

At Corpay, we are committed to fostering an inclusive and respectful workplace where employees are valued for their diverse perspectives, experiences, and contributions. We believe that diversity, equity, and inclusion strengthen our teams, drive innovation, and support our continued success globally.

As part of our hiring process, offers of employment may be subject to the successful completion of pre-employment screening conducted by an authorized third-party provider, in accordance with applicable laws and Corpay policies. Screening requirements may include employment references, identity verification, criminal record checks, financial or sanctions screening, and other background checks relevant to the role and permitted by local law.

Notice to Recruitment Agencies and Search Firms: Corpay does not accept unsolicited resumes from agencies or search firms without a valid written agreement in place. Any unsolicited candidate submissions will become the property of Corpay, and no fees will be paid related to such submissions.

Learn more about Corpay: https://www.corpay.com

Transparency & Compliance

Equal Opportunity Employer

Corpay is committed to providing equal employment opportunities to all applicants and employees. Employment decisions are made without regard to race, color, religion, sex (including pregnancy), gender, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, marital status, genetic information, military or veteran status, or any other characteristic protected by applicable law. Corpay is committed to fostering an inclusive workplace where individuals are respected and valued for their diverse perspectives, experiences, and contributions. If you require reasonable accommodation during any part of the application or interview process, please notify a representative of the Human Resources Department.

Use of Artificial Intelligence in Hiring

Corpay may use artificial intelligence (AI) and other technology-enabled tools to support certain aspects of the recruitment process, such as application screening, candidate assessment, or interview scheduling. These tools are designed to enhance efficiency, consistency, and fairness throughout the hiring process. AI tools do not make final hiring decisions. All employment decisions involve human review. Corpay is committed to the responsible use of AI, including appropriate oversight and safeguards designed to support fair and unbiased outcomes.

Candidate Privacy Notice

For information about how Corpay processes personal information during the recruitment process, please review our Candidate Privacy Notice: https://www.corpay.com/privacy-policy.

Pay Philosophy

Corpay is committed to fair, equitable, and transparent compensation practices. Compensation decisions are based on objective, job-related factors including skills, experience, qualifications, and market benchmarks. Where required by applicable law, salary or compensation ranges will be included in the job posting or provided prior to the interview process, where required by applicable law. Additional compensation elements such as bonuses, incentives, benefits, or variable pay may apply where applicable.