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Workplace Coordinator/Receptionist

Atrium

New York, NY

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Artificial Intelligence (AI), Brand Marketing (Branding), Calendar Management, Communication Skills, Customer Relations, Customer Support/Service, Data Entry, Detail Oriented, Entertainment and Media, Genetics, Interpersonal Skills, Interviewing Skills, Leadership, Logistics, Mail Processing, Media Placement, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Operations Management, Organizational Skills, Plan Meetings, Short Messaging Service (SMS), Slack, Team Player, Telephone Skills
LOCATION
New York, NY
POSTED
Today
Client Overview:
Our client, a leading software agency, is seeking a friendly and dependable Workplace Coordinator/Receptionist to be the face of their bustling New York City office. Known for their collaborative culture and fast-paced environment, the company offers an exciting opportunity for a Workplace Coordinator/Receptionist who enjoys multitasking, client interaction, and being at the center of a dynamic team. If you are a people-focused Workplace Coordinator/Receptionist with great communication skills and an eye for detail, this is an exciting chance to be part of a creative office environment and contribute to a high-energy, high-visibility Front Desk team.

Salary/Hourly Rate:
$25/hr

Position Overview:
The Workplace Coordinator/Receptionist will be responsible for managing front desk operations, greeting visitors, handling calls, and ensuring smooth day-to-day activity in the office. The ideal Workplace Coordinator/Receptionist is proactive, professional, and enjoys maintaining a polished and welcoming atmosphere. This is a great opportunity for a Workplace Coordinator/Receptionist with a customer service mindset and an interest in the media or creative space.

Responsibilities of the Workplace Coordinator/Receptionist:
  • Greet all guests, clients, and staff as the first point of contact for the office.
  • Answer and direct incoming phone calls with professionalism and accuracy.
  • Manage front desk inbox, scheduling, and appointment coordination.
  • Maintain a tidy and organized reception area and shared meeting spaces.
  • Assist with administrative tasks such as mail distribution, data entry, and supply ordering.
  • Coordinate visitor check-ins, security badges, and meeting logistics.
  • Support office leadership with light calendar management and internal communications.
  • Serve as a go-to resource for general office needs and support requests.
  • Represent the Receptionist team during internal events, tours, and client meetings.
  • Take on special projects and general operations tasks as assigned.
Required Experience/Skills for the Workplace Coordinator/Receptionist:
  • 1 - 2 years of experience in a Receptionist, front desk, or customer service role.
  • Strong communication and organizational skills.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel).
  • Professional demeanor with a friendly and approachable attitude.
  • Ability to multitask and stay composed in a fast-paced environment.
Preferred Experience/Skills for the Workplace Coordinator/Receptionist:
  • Previous experience in a client-facing office.
  • Familiarity with platforms like Google Workspace, Slack, or Zoom.
  • Interest in branding, media, or entertainment industries.
  • Background working in a receptionist role at a high-traffic front desk.
Education Requirements:
  • Bachelor's degree is preferred.
Benefits:
  • Potential to grow into a long-term Receptionist.
  • Exposure to a creative and collaborative agency culture.
  • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
About Atrium:What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success.
By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO

Position ID: 397156

About the Company

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Atrium

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