Workplace Experience Coordinator (30 hrs p/wk)
Job ID
283819
Posted
17-Jul-2026
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Administrative, Customer Service, Facilities Management
Location(s)
Irvine - California - United States of America
Global Workplace Solutions (GWS) Local is a hard services-led, tailored facility management solution. We self-perform hard services while partnering with best-in-class soft service providers to offer custom facility and project management solutions to our clients. We focus on empowering our team with a high-level of downstream accountability, resulting in an agile and efficient service delivery.
In addition to our core facility and project management capabilities, our platform offers direct access to our Best-in-Class services including ESG, Security Consulting, Workplace Strategy, and Workplace Experience.
The Workplace Experience Coordinator is responsible for supporting day-to-day workplace
operations, employee services, visitor experience, facilities coordination, meeting readiness, pantry standards, and local service delivery for the Irvine office.
This role serves as the primary on-site point of contact for workplace services and provides
independent local support while remaining aligned with account-wide service expectations, operational procedures, and company standards.
The Workplace Experience Coordinator is expected to take ownership of the office environment, proactively identify needs, coordinate with vendors and internal partners, and escalate matters requiring additional support or approval. The role helps maintain a professional, welcoming, organized, and hospitality-focused workplace for employees, visitors, and business partners.
Primary Responsibilities
Reception and Visitor Support
Provide professional and welcoming experience for employees, visitors, guests, and business partners. Greet visitors, coordinate arrivals, prepare meeting spaces, maintain reception areas, communicate professionally, and escalate security concerns as needed.
Workplace and Employee Support
Serve as the primary on-site workplace resource, support employees with office needs,
communicate workplace updates, gather feedback, support engagement initiatives, and resolve routine issues independently.
Meeting, Event, and Logistics Coordination
Coordinate meetings, events, room readiness, catering, AV, deliveries, shipping, receiving, and post-event resets while partnering with vendors and internal stakeholders.
Facilities Operations and Maintenance Support
Conduct office walkthroughs, coordinate maintenance, track service requests, oversee vendor follow-up, and maintain employee-facing spaces.
Pantry, Supplies, and Inventory Management
Maintain pantry and office supplies, coordinate reorders, monitor inventory, maintain cleanliness, and follow purchasing controls.
Service Request Coordination
Manage workplace requests, communicate status updates, coordinate resolutions, document activity, and escalate recurring issues.
Vendor and Service Provider Coordination
Coordinate vendors, maintenance, catering, deliveries, property management, and ensure
compliance with site procedures.
Health, Safety, and Compliance
Support safety inspections, emergency preparedness, incident reporting, compliance activities, and workplace security.
Account Alignment and Communication
Maintain consistency with account-wide processes, participate in reporting, communicate office updates, and escalate decisions requiring leadership review.
Skills and Qualifications
Strong hospitality mindset, communication, organization, independent judgment, technology proficiency, vendor coordination, and workplace operations experience preferred.
Reporting Structure
Reports through the account management structure and serves as the primary local workplace contact while partnering with leadership, vendors, property management, and service providers.
Success Metrics
Timely service resolution, workplace readiness, positive stakeholder feedback, effective vendor management, accurate inventory control, safety compliance, proactive issue identification, and strong local ownership.
Conclusion
The Workplace Experience Coordinator maintains a professional, welcoming, and efficient
workplace by coordinating daily operations, supporting employees and visitors, managing vendors, and ensuring consistent service delivery.
Why CBRE
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
Applicant AI Use Disclosure
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
California Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Workplace Experience Coordinator position is $40,000 annually, and the maximum salary for the Workplace Experience Coordinator position is $51,706 annually. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.
Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
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CBRE Group, Inc., a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world’s largest commercial real estate services and investment firm (in terms of 2014 revenue). The Company has more than 70,000 employees (excluding affiliates), and serves real estate owners, investors and occupiers through more than 400 offices (excluding affiliates) worldwide. CBRE offers strategic advice and execution for property sales and leasing; corporate services; property, facilities and project management; mortgage banking; appraisal and valuation; development services; investment management; and research and consulting.
As an employee at CBRE, you have the freedom to make your own path. Your career is in your own hands; there’s no need to wait to be shown the way. "It’s about how well you perform, not just how long you’ve worked here and you're encouraged to take intelligent risks and explore new ideas and innovations. Our scale gives you mobility and a broader choice of opportunities. You'll always have a team behind you.