Accreditation Standards, Administrative Skills, Best Practices, Calendar Management, Communication Skills, Community Programs, Community Support, Continuous Improvement, Customer Relationship Management (CRM), Customer Relationship Management (CRM) Systems, Database Report Tools, Database Technology, Detail Oriented, Email Campaign, Event Management, Health Education, Healthcare, Healthcare Administration, Higher Education, Interpersonal Skills, Interviewing Skills, Leadership, Logistics, Medicine, Microsoft Office, Multitasking, Operational Communications, Operational Support, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Coordination, Public Health, Quality Management, Recruiting Strategy, Regulatory Compliance, Reporting Skills, Sales Prospecting, Social Media, Strategic Planning, Student Admissions, Student Services, Support Documentation, Time Management, Training/Teaching, Travel Planning, Trend Analysis, Willing to Travel, Writing Skills
Posting Details
Posting Summary
Position Title XOCOM Admissions Recruitment & Outreach Specialist FLSA Exempt Department XOCOM - Xavier Ochsner College of Medicine Job Summary
Xavier University of Louisiana XOCOM is committed to "educating and training diverse physician leaders who advance just health outcomes, innovation, and the reimagination of healthcare," preparing compassionate physician‑scientists who champion inclusiveness and excellence in medicine. The Admissions Recruitment & Outreach Specialist advances this mission by coordinating and implementing recruitment, outreach, and engagement initiatives that attract a mission‑aligned applicant pool. This role serves as a primary liaison to prospective students, pre‑health advisors, and community partners while supporting pathway programs that expand access to medical education. The Specialist contributes to recruitment planning, event coordination, data tracking, and communications that strengthen prospective student experiences. The ideal candidate is organized, relationship‑driven, adaptable, and committed to student‑centered service in a fast‑paced, mission‑focused environment. AA/EOE
Location: XOCOM - Benson Tower
Minimum Qualifications
- Bachelor's degree from an accredited institution.
- Minimum of three (3) years of experience in admissions, recruitment, outreach, student services, enrollment management, or a related field.
- Strong interpersonal, written, verbal, and presentation communication skills.
- Experience coordinating events, outreach activities, or student engagement initiatives.
- Proficiency in Microsoft Office, Microsoft Teams, Google Workspace, and CRM or database systems.
- Ability to work evenings and weekends as recruitment activities require.
- Willingness and ability to travel locally and nationally (40-50% travel).
- Demonstrated professionalism, organizational skills, and commitment to student‑centered service.
Preferred Qualifications
- Master's degree in higher education, education, public health, healthcare administration, or a related field.
- Experience in medical education, health professions education, or graduate/professional admissions.
- Experience with recruitment strategy development, outreach planning, or pathway programming.
- Familiarity with CRM (AMP, Kira Talent, etc.) systems, admissions software, and data reporting tools.
- Experience working with diverse student populations and community engagement initiatives.
- Familiarity with LCME accreditation standards or admissions compliance practices.
- Commitment to health equity, inclusive excellence, and mission‑aligned recruitment
Special Requirements Summary Work Hours
Full time exempt position.
KSA's
Knowledge, Education, Experience, and Proficiencies
- Strong organizational and project coordination skills.
- Excellent written, verbal, and interpersonal communication abilities.
- Ability to build relationships and collaborate effectively across departments and communities.
- Strategic thinking with strong attention to operational detail.
- Cultural humility and ability to engage individuals with a variety of experiences.
- Adaptability in a fast‑paced, mission‑driven environment.
- Data‑informed decision‑making and problem‑solving abilities.
- Proficiency with technology, databases, and CRM systems.
- Ability to work independently, manage multiple priorities, and meet deadlines.
Essential Duties and Responsibilities
Essential Duties and Responsibilities Description
- Recruitment & Outreach
- Coordinate and support recruitment activities including information sessions, open houses, campus visits, recruitment fairs, and virtual programming.
- Represent XOCOM at local, regional, and national recruitment events and community engagement programs.
- Serve as a primary point of contact for prospective students, providing timely and professional communication.
- Build and maintain relationships with pre‑health advisors, colleges/universities, community organizations, and pathway partners.
- Assist in developing and implementing outreach strategies to attract a mission‑aligned applicant pool.
- Support pathway initiatives that expand awareness of and access to medical education opportunities.
Essential Duties and Responsibilities Description
- Admissions Operations & Communications
- Collaborate with admissions leadership to support recruitment planning and yield initiatives.
- Assist with admissions communications, including presentations, recruitment materials, email campaigns, and social media outreach.
- Coordinate logistics and staffing for recruitment events, including travel arrangements, scheduling, and event preparation.
- Support admissions operations such as interview days, applicant communications, and admitted‑student programming.
- Provide administrative and operational support to the Assistant Dean for Admissions.
Essential Duties and Responsibilities Description
- Data, Reporting & Assessment
- Track recruitment activities, inquiries, event participation, and engagement outcomes using admissions systems and databases.
- Assist in preparing reports and summaries related to recruitment effectiveness and applicant engagement.
- Use recruitment and admissions data to identify trends and opportunities for improving outreach efforts.
- Maintain accurate documentation and support compliance with institutional policies and accreditation expectations.
Essential Duties and Responsibilities Description
- Professional Representation & Continuous Improvement
- Stay informed on trends and best practices in medical school admissions, recruitment, enrollment management, and health equity.
- Participate in professional development related to recruitment, outreach, and student engagement.
- Contribute to continuous quality improvement efforts within the Office of Admissions.
- Perform other duties as assigned in support of the Office of Student Affairs.
Posting Detail Information
Posting Number S496P Number of Vacancies 1 Desired Start Date 08/03/2026 Position End Date (if temporary) Posting Date 06/29/2026 Application Review Date Closing Date Open Until Filled Yes Special Instructions to Applicants
Attach online only your resume, cover letter and contact information for three references.
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Quicklink for Posting https://jobs.xula.edu/postings/3885
About Xavier
About Xavier
Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier is the only Catholic Historically Black University in the United States. Located in New Orleans, the University strives to contribute to a more just and humane society by preparing its students to assume roles of leadership and service in a global society. Xavier prides itself in its diverse learning and teaching environment that incorporates a variety of educational practices, including research and service learning.
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