Position Summary:
The Site Director supervises and manages the daily activities at the afterschool site with warmth, dignity, and respect ensuring the safety of the program. Additionally, this role is responsible for planning and implementing daily program and activities to create a learning environment for the program.
Essential Functions / Job Duties:
• Plans, writes, and implements daily program and activities to create a learning environment for the program participants.
• Establishes and maintains professional and cordial communication and relationships with parents and school staff as well as the administrator(s) of the program location.
• Displays and models the YMCA’s core values of caring, honesty, respect, and responsibility.
• Maintains accurate attendance, financial, grant outcome assessments and sign-inI sign-out records, follows up on absent children.
• Ensures that safety rules and practices are followed at all times; Failure to adhere to safety practices or engaging in unsafe behavior will result in termination of employment.
• Monitors equipment and facilities for safety and security purposes and reports concerns in a timely manner.
• Conduct and maintain any necessary measurable tools to track children’s progress.
• Distribute nutritious lunch and snacks on a daily basis using universal health/sanitation practices.
• Follow all YMCA HEPA standards.
• Conduct a health check of each child daily noting fever, bumps, bruises, burns, or other questionable signs of abuse and document the incident with the Program Director.
• Uphold all YMCA policies and Risk Management / Safety procedures which require reporting all incident and accidents to Site Director immediately.
• Know and follow proper emergency procedures appropriate to the facility and in conformity with procedures adopted by the YMCA of South Florida and emergency service authorities to ensure the safety of children.
• Preserve the quality of supplies and materials. Report to Program Director when supplies are needed.
• Provide regular inspection of area used by the program to ensure both cleanliness and safety.
• Check bathrooms for supplies and basic cleanliness before allowing participants to enter.
• Attend all staff meetings and training opportunities as required.
• Communicates important program issues and information to Program Director with urgency.
• Ensures that overall program areas are kept, neat, and clean.
• Plans special events and activities for children.
• Provides feedback and training to assistant site supervisor (if applicable) and counselors.
• Increases program participation by 5% annually (August- June) or up to full capacity.
• Maintains an 85% excellent rating on parent and principal evaluations.
• Keeps current accounts receivable with no more than 3% uncollected.
• Additional duties as assigned by your supervisor.
Time Management
• 50% - Focused on executing grant and non-grant curriculum components, coaching staff, ensuring site safety, etc.
• 40% - Customer Service (parents, stakeholders, etc.)
• 10% - Administrative duties (scheduling, payroll, AR’s, etc.)
Position Expectations
Ensures the team meets/exceeds enrollment goals, and average daily attendance goals.
YMCA COMPETENCIES (i.e. Leader, Team Leader, Multi-Team / Branch Leader):
Mission Advancement: Reinforces the Y’s values within the organization and the community. Effectively communicates the benefits and impact of the YMCA’s efforts for all stakeholders. Implements effective systems to develop volunteers at program and fundraising leadership levels.
Collaboration: Develops strategies to ensure staff and volunteers reflect the community. Builds and nurtures strategic relationships to enhance support for the YMCA. Communicates for influence to attain buy-in and support of goals. Provides tools and resources for the development of others.
Operational Effectiveness: Integrates multiple thinking processes to make decisions. Involves members and community in the development of programs and activities. Ensures execution of plans. Institutes sound accounting procedures and financial controls. Assigns clear accountability and ensures continuous improvement.
Personal Growth: Fosters a learning environment embracing diverse abilities and approaches. Creates a sense of urgency and positive tension to support change. Anticipates challenges that can sidetrack or derail growth and personal learning. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.
Qualifications, Skills and Abilities / Position Requirements:
• At least 18 years of age.
• High School Diploma or Equivalent Required
• Associate or Bachelor's degree, and I or with comparable experience preferred.
• Bilingual, English and Spanish, or English and Creole, a plus.
• Excellent communication skills, both written and verbal.
• Must enjoy communicating with children, school administration and parents
• Ability to work with children in an active environment.
• Ability to work independently, and as part of a team.
• Ability to multi task and meet deadlines in a fast pace environment.
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
• Must demonstrate a strong desire to serve others and give back to our community.
• Ability to problem solve.
• Accepts and demonstrates YMCA core values; honesty, respect, caring, and responsibility.
• Ability to respond to safety and emergency situations.
• Must complete 1st course within 90 days and remainder of the 45-hour childcare courses within the first year of employment.
• CPR/First Aid and AED certified within 90 days of employment.
It is the responsibility of the Site Director to complete and maintain all necessary certifications, within the proper timeframe, as set forth by either the licensing agency, State of Florida or the YMCA of South Florida.
Position Profile
• Outgoing personality enjoys interacting with speaking to individuals of all ages, especially children and parents.
• Innate desire to provide excellent customer service.
• The ability to develop relationships with students, staff and parents.
• A professional, goal driven, self-motivated leader with a positive attitude.
Work Environment:
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee may work with outside whether conditions. The employee occasionally exposed to wet and/or humid conditions.
• Works in an indoor/outdoor environment,
• Indoor and outdoor facilities (e.g. childcare and recreational sites); exposure to heat, cold, work on slipper or uneven surfaces.
• The noise level in the work environment is usually loud.
• Will be required to drive for meetings, trainings, and other work related duties.
• Exposure to viruses, blood borne pathogens that requires use of personal protective equipment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to success perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities.
Being in good physical health with full range of body motion, including manual and finger dexterity and eye/hand coordination. Requires corrected vision and hearing to normal range. Occasionally requires working under stressful conditions or working irregular hours. Incumbent will be required to stand for long periods.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Employment at the YMCA is at-will. It is purely voluntary, based upon the consent of both the Association and the staff member. No expressed or implied contractual rights should be inferred from this job description.
As a condition of employment, you will be required to submit to and satisfactorily clear a thorough Level II fingerprint background screening.
As a Drug-Free Employer, all new hires must successfully complete a drug test. Please note Medical Marijuana cards are not accepted and do not exempt you from successfully passing your drug test.
The YMCA of South Florida is committed to the policy of Equal Opportunity prohibiting discrimination in the workplace because of race, color, religion, national origin, sexual orientation, political affiliation, age or disability.
In accordance with House Bill 531 (2025) the Department of Children and Families require employers to make the “Care Provider Screening Clearinghouse Education and Awareness” website link: https://info.flclearinghouse.com available to all potential candidates receiving a background check via the Clearinghouse.