YOUNG ADULT TRANSITION CENTER OFFICE ADMINISTRATIVE ASSISTANT

YOUNG ADULT TRANSITION CENTER OFFICE ADMINISTRATIVE ASSISTANT

Deadline: August 31, 2026

District/Organization: St. Joseph County ISD

Position/Type: Other, full time

Salary: $16.03-$17.39

Position Details

Qualifications:

• Minimum 1-year of related office support experience; school office experience preferred but not required.
• Working knowledge of computers and software, especially Google Apps and Microsoft Office Suite.
• Ability to handle confidential information.
• Ability to work independently and as a part of a team.
• Experience or interest in working with individuals with disabilities and/or young adults a plus, not required.
• Responsibility of employee to obtain and maintain all training(s), certificate(s), approval(s), etc. and provide documentation to the business office before expiration date of said document(s).
• Must be able to lift up to 20 pounds.
• Required to have a physical presence at the designated job site each scheduled work day.
• Must have regular and reliable job attendance, performance and the physical ability to do the job.

Performance Responsibilities:

• Provide office assistance to the Young Adult Transition Center (YATC), which includes interacting with parents/guardians, staff, students, and other professional in a professional manner in person, by phone or by email.
• Assist with maintaining a safe and secure environment in the YATC building, including monitoring the front door and greeting visitors.
• Daily support and communication with ordering and receiving student meal services.
• Maintain an up-to-date "Emergency Contact Forms" binder for the YATC caseload and staff and maintain "Go-Bag" supplies.
• Change voicemail greetings for the holidays, office closings, staff-meetings, and summer hours.
• Assist YATC staff with special events, student picture day, conferences, and professional development days.
• Assist with mailings/special projects for the YATC Team, Pathfinder Principal, or Executive Administration Assistant.
• Scan and upload documents into Kelvin/IEP system on time, ensuring signature pages are included.
• Maintain and share, as needed, the list of student caseloads to ancillary staff.
• Collaborate with local district personnel as needed.
• Utilize the ISD Transportation system to submit transportation requests for YATC outings and community-based activities.
• Utilize the ISD system to submit and follow up on Facilities Maintenance requests.
• Utilize the ISD room reservation systems to reserve conference rooms when needed, including paper and ink supplies for printer/copier.
• Provide light technical/technology support.
• Enter and maintain necessary information in the Pathfinder calendar.
• Coordinate and execute safety drills in collaboration with the Principal, Pathfinder Executive Administrative Assistant and the ISD Facilities Manager.
• Ensure office supplies are available, organized and ordered when needed.
• Receive student medications and complete required paperwork for processing and assist with administration if needed.
• Collaborate with supervisors and other office assistants to ensure coverage when absent.
• Participate in yearly CPI and biyearly CPR/AED and First Aid Training.
• Assist and back up ISD office assistants as needed.
• Perform other duties as assigned by St. Joseph County ISD Administration.

Reports to: Special Education Principal

PERFORMANCE APPRAISALS: Special Education Principal

TERMS OF EMPLOYMENT: A 191-day position/7-hours per day. Salary and conditions of employment are determined by the Board of Education.

E-mail: phagelgans@sjcisd.org

Website: Link

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