Youth Athletic Coordinator

The purpose of this classification is to plan and implement a wide variety of recreational programs and events and to perform customer service and administrative support for an assigned facility or recreation program. This classification is distinguished from Recreation Specialist II in that incumbents in this class are responsible for planning and coordinating programs and many supervise assigned staff.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Depending on area of assignment, may supervise, direct, and evaluate assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
• Depending on area of assignment, may organize, prioritize, and assign work activities for assigned areas: prioritizes work activities to meet objectives; ensures subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex and problem situations and provide technical expertise; and provides progress and activity reports to department management.
• Plans, organizes, instructs and supervises assigned recreational activities, which may include youth programs, senior programs, special needs programs, fitness programs and classes, sports leagues and clinics, after school and summer programs, arts and crafts programs, aquatics programs, and special events: plans activities and lessons; gathers supplies and equipment; verifies completion of required forms for each participant; teaches classes, clinics, and skills; provides information and direction; performs assessments; and ensures all activities comply with established rules, policies, procedures and safety standards.
• Performs customer service functions: provides information or assistance regarding services, activities, forms, procedures, fees, or other issues; responds to routine questions and complaints; researches problems and initiates problem resolution; and refers complaints/problems to appropriate personnel.
• Processes participant registrations, court reservations, tournament registrations, and other scheduled services and events: receives requests for classes, court times, or other scheduled services; reviews registration forms for accuracy and completeness; enters information into online database and calendars; collects and records fees; and maintains related documentation.
• Prepares daily financial reports and deposits: counts monies received; balances cash drawers to system reports; audits transactions to locate and correct any discrepancies; closes out cash drawers; prepares and submits deposit; and maintains related documentation.
• Promotes recreational programming and events: creates and publishes promotional materials such as schedules, news releases, flyers, brochures, posters, signs, websites, social media posts etc.
• Provides administrative support: conducts tours; attends meetings; answers the telephone; prepares attendance and registration reports, memos, correspondence, and other files and records; copies and files documents; enters computer data, etc.; and maintains inventory of supplies, forms and equipment.
• Prepares facilities according to daily schedule: opens and closes facility; unlocks and locks doors; turns lights on or off; disarms and sets alarm; moves, sets up, and tears down tables, chairs, etc.; and performs routine cleaning duties such as emptying trash, sweeping floors, etc.

Position Specific Responsibilities:

• Plans, organizes, and supervises recreation programs and special events for youth and adult participants.