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This role is responsible for managing transactions from accepted offer through closing, including tracking deadlines, coordinating with clients, lenders, title companies, and cooperating agents, and ensuring all documents are accurate and submitted on time. We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to support daily operations and ensure a seamless experience for clients from contract to close.

MUST HAVE REAL ESTATE EXPERIENCE! We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to support daily operations and ensure a seamless experience for clients from contract to close. This role is responsible for managing transactions from accepted offer through closing, including tracking deadlines, coordinating with clients, lenders, title companies, and cooperating agents, and ensuring all documents are accurate and submitted on time. The ideal candidate will handle listing management tasks such as preparing and inputting listings into the MLS, coordinating photography and staging, and monitoring listing activity. In addition, this position provides ongoing client communication, schedules showings, inspections, and closings, and delivers a high level of customer service throughout the process. The role also includes assisting with marketing efforts such as email campaigns and social media, maintaining the CRM database, preparing reports and market updates, and supporting overall office operations through calendar management, organization, and general administrative tasks.Compensation:$45,000 Responsibilities:<ul><li>Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible</li><li>Help organize community outreach events to improve our standing in the local area</li><li>Comply with tax withholding processes and legal requirements</li><li>Fulfill client requests for information or other relevant transaction services in a quick and friendly manner</li><li>Coordinate schedules to ensure optimal open houses and final walkthroughs, travel arrangements, and general appointments </li></ul> Qualifications:<ul><li>Previous experience in the real estate industry </li><li>Must have high school diploma or GED </li><li>Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems</li><li>License for real estate is preferred but not required</li></ul> About Company The Reed Estate Group will provide clients with unmatched customer service. We will use our expertise, tools, and technology to navigate clients through the real estate experience, creating lifelong raving fans. The Reed Estate group is also committed to bringing out the best in our agents and staff by creating a positive, productive work environment that creates success for everyone. Real Estate isn't easy, but we make it fun!

Reed Estate Group at RE/MAX FIRST

Real Estate Administrative Assistant

Administrative Skills

Calendar Management

Customer Experience

Customer Relationship Management (CRM) Systems

Customer Support/Service

Database Administration

Database Technology

Detail Oriented

Email Campaign

Event Management

High School Diploma

Loans

Marketing

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Operational Support

Operations

Operations Management

Organizational Skills

Photography

Plan Meetings

Real Estate

Regulatory Requirements

Reporting Skills

Request for Information (RFI)

Sales Closing Skills

Social Media

Time Management

Transaction Processing/Management

Travel Planning

WizeHire

FEED

OTHER

The AP Associate supports the accounts payable function by ensuring the accurate and timely processing of vendor invoices, payments, and related transactions. Staff Accountant, the AP Associate assists with expense reports, reconciliations, and month-end close activities to support accurate financial reporting and efficient operations.

Full Job DescriptionThe AP Associate supports the accounts payable function by ensuring the accurate and timely processing of vendor invoices, payments, and related transactions. This role manages invoice coding, W-9 verification, and payment processing while monitoring due dates and maintaining vendor relationships.Working closely with the Sr. Staff Accountant, the AP Associate assists with expense reports, reconciliations, and month-end close activities to support accurate financial reporting and efficient operations.Job Duties and Responsibilities<ul><li>Process high-volume vendor invoices, ensuring accuracy, proper coding, and timely entry into the accounting system</li><li>Review, verify, and maintain vendor records, including W-9 collection and compliance requirements</li><li>Manage invoice intake and facilitate approval routing in accordance with company policies</li><li>Prepare weekly payment runs (checks, ACH, wires) for review and approval by the Sr. Staff Accountant</li><li>Monitor invoice due dates and ensure payments are scheduled timely to maintain strong vendor relationships and avoid late fees</li><li>Research and resolve invoice discrepancies, payment issues, and vendor inquiries in a timely and professional manner</li><li>Reconcile vendor statements and investigate any variances</li><li>Process and review employee expense reports in Concur, ensuring compliance with company policies</li><li>Reconcile corporate credit card transactions and ensure proper coding and documentation</li><li>Assist with month-end close by preparing AP-related reconciliations and supporting schedules</li><li>Maintain organized and accurate records of all accounts payable transactions and supporting documentation</li><li>Collaborate with internal departments to ensure proper approval and coding of expenses</li><li>Support audits by providing requested documentation and explanations related to accounts payable</li><li>Assist with process improvements to enhance efficiency and accuracy within the accounts payable function</li><li>Provide backup support for other accounting functions as needed</li><li>Additional duties as assigned</li></ul>Competencies<ul><li>Strong attention to detail with a high level of accuracy in processing financial data</li><li>Understanding of accounts payable processes, including invoice coding, approvals, and payment workflows</li><li>Ability to manage high-volume workloads and prioritize tasks to meet deadlines</li><li>Strong organizational skills with the ability to track and maintain large amounts of documentation</li><li>Analytical problem-solving skills with the ability to research and resolve discrepancies</li><li>Effective written and verbal communication skills, particularly when interacting with vendors and internal teams</li><li>Ability to follow established processes and internal controls, including segregation of duties</li><li>Self-motivated with the ability to work independently in a remote environment</li><li>Collaborative team player who works effectively with accounting and cross-functional teams</li><li>Adaptable and flexible in a fast-paced, evolving environment</li><li>High level of integrity and discretion when handling sensitive financial information</li><li>Proficiency in Microsoft Office, particularly Excel, with the ability to learn new systems quickly</li><li>Commitment to continuous improvement and process efficiency</li><li>Understanding and demonstration of Petauri values</li></ul>Preferred Education and Experience<ul><li>Bachelor's degree in accounting or finance required</li><li>Knowledge of Generally Accepted Accounting Principles (GAAP)</li><li>Working knowledge in Microsoft Office (Word, Excel and Outlook)</li><li>Working knowledge in QuickBooks</li></ul>

RE/MAX Executive Fast Track Program

Accounts Payable Associate

Accounting

Accounting Close

Accounting Software

Accounts Payable

Analysis Skills

Billing

Card Processing

Communication Skills

Continuous Improvement

Corporate Policies

Cross-Functional

Data Processing

Documentation

Establish Priorities

Expense Reports

Finance

Financial Reporting

Generally Accepted Accounting Principles (GAAP)

Intuit Quickbooks

Maintain Compliance

Microsoft Office

Microsoft Outlook

Payment Processing

Performance Reviews

Presentation/Verbal Skills

Problem Solving Skills

Process Development

Process Improvement

Reconciliation

Record Keeping

Regulatory Compliance

Research Skills

Team Player

Vendor/Supplier Relations

Writing Skills

BreezyHR

Led by The Frank Van Dresser, a high-energy professional and dedicated community advocate, our team prides itself on teamwork, personalized service, and making a positive impact in North Central Ohio. Whether you're a seasoned agent or just starting your real estate journey, our team offers top-tier training, cutting-edge tools, and a collaborative culture that empowers you to succeed.

Interested in future opportunities with a top real estate team? Join TheFrank Van Dresser Team at RE/MAX Quality Realty in Norwalk, OH, where passion meets performance in the world of real estate! We're looking for motivated, client-focused professionals who thrive in a fast-paced, supportive environment. Whether you're a seasoned agent or just starting your real estate journey, our team offers top-tier training, cutting-edge tools, and a collaborative culture that empowers you to succeed. If you're ready to take your career to the next level with one of the most trusted names in the business, we want to hear from you! WHY WORK FOR US?The Frank Van Dresser Team: RE/MAX Quality Realty is one of the nation's top real estate agencies, boasting over 30 years of combined experience. We're more than just Realtors; we're relationship builders who are committed to creating lifelong connections with our clients while delivering exceptional results. Led by The Frank Van Dresser, a high-energy professional and dedicated community advocate, our team prides itself on teamwork, personalized service, and making a positive impact in North Central Ohio. Beyond buying and selling homes, we actively support local causes, volunteer with nonprofits, and engage in initiatives that enrich the communities we serve. Join us and be part of a team that blends a passion for real estate with a heart for helping others! ARE THERE ANY REQUIREMENTS?Just be yourself! We are looking for someone who has a strong work ethic, a positive attitude, a willingness to work collaboratively, and the ability to work independently and problem-solve on the job. HOW DO I APPLY?If you're interested in working for a real estate agency that values its employees and provides opportunities for growth, what are you waiting for? Apply now by filling out our short application. We will reach out to you if a position becomes available.Thank you for your interest in The Frank Van Dresser Team: RE/MAX Quality Realty! Job Posted by ApplicantPro

Frank Van Dresser Team RE/MAX

General Interest

Customer Relations

Nonprofit

Real Estate Sales

Sales

Talent Acquisition

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Real Estate Administrative AssistantReed Estate Group at RE/MAX FIRST

Accounts Payable AssociateRE/MAX Executive Fast Track Program

General InterestFrank Van Dresser Team RE/MAX

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