Sr. Assistant Dean, Studen Srvcs Santa Clara UniversitySr. Assistant Dean, Studen SrvcsSanta Clara, CaliforniaResponsible for ensuring the accuracy and availability of student academic counseling for: JD, LLM and Masters of Law students; students in combined degree programs; students on directed study; students seeking specialty certificates; non-matriculating, visiting, and exchange students; and any other students registering for courses at the School of Law. Supervise full time office staff of 7, student staff of 4. Hire, train, evaluate, counsel, direct, and manage registrar, assistant registrar, student life director, systems managers, office manager and data entry clerk.
Medical Assistant - Custody Health Services - Extra Help County of Santa ClaraMedical Assistant - Custody Health Services - Extra HelpSanta Clara, CA$63,937.12–$77,165.92 / yearAbility to: Perform a variety of routine and complex direct patient care services and assist medical service providers in both simple and more difficult treatments; Understand and follow written and oral instructions from physicians, nurses, and other team members; Communicate effectively with others verbally and in writing in English; Instruct and assist patients effectively; Maintain complex and accurate records/charts; Process physicians orders, prepare forms and requisitions as needed; Perform routine clerical support work; Perform routine housekeeping/stocking duties in relation to exam rooms, doctors offices, and other patient care areas; Measure for crutches and teach use of crutches; Work quickly and accurately following instructions with minimal direct supervision; give clear, concise instructions when necessary; Maintain effective working relationships with co-workers, patients, and others; Screen patients and collect data by observing patient and reporting to appropriate medical personnel; Stand and walk for long periods and exercise a moderate amount of physical exertion (including stooping and lifting) and manual dexterity in the handling of patients and equipment; Operate and maintain ambulatory care related equipment; Learn new procedures and information within reasonable period of time; Orient other employees effectively in clinic layout, and basic practices and procedures; Organize and prioritize workload assignments; follow-through with assignments; Maintain a patient, understanding, tolerant attitude under stressful conditions including illness, death and other unpleasant aspects of working in a medical setting. The County prioritizes employee mental health and well-being and offers a top-tier Employee Assistance Program (EAP) through Concern providing confidential counseling sessions covering stress, anxiety, relationships, grief, as well as financial/legal services, personal coaching, child and elder care referrals, and comprehensive crisis support.
Assistant Store Manager SmartStop 3PMAssistant Store ManagerSanta Clara, CA$2,021–$2,023This position is involved in all phases of the operation, including leasing storage and parking, managing a team, assisting with maintenance, supervising on-site projects, and maintaining good relationships with tenants. SmartStop® Self Storage (NYSE: SMA) is one of the largest and fastest-growing self-storage operators in North America.
Assistant General Manager, San Francisco (City) - Equinox Fitness Clubs EquinoxAssistant General Manager, San Francisco (City) - Equinox Fitness ClubsSan Francisco, CA$75,000–$80,000 / yearFull timeFor more information regarding our career opportunities, please visit one of our clubs or our website at https://careers.equinox.com/ . In addition to Equinox, our other brands, SoulCycle and Equinox Hotels are all recognized for inspiring and motivating members and employees to maximize life.
Temporary Mail and Operations Assistant MH Sub I LLCTemporary Mail and Operations AssistantOakland, CAPacific Workers' separates itself through a compassionate, client-first collaborative model that pairs each client with a dedicated team consisting of an experienced attorney, a case manager, and a case assistant to ensure seamless communication and maximize medical treatment, wage replacement, and settlement payouts. This role also provides general office and operational support as needed, including assisting with outgoing mail, print and copy requests, digital media processing, confidential document handling, and various administrative and operational tasks.
Practice Assistant Ballard Spahr LLPPractice AssistantSan Francisco, CaliforniaThe Litigation Practice Assistant is responsible for providing complex administrative support to Attorneys and staff on a legal team, including, but not limited to, Lawyers, Paralegals, and Legal Administrative Assistants (LAA), through every stage of the litigation life cycle, including factual and legal research, summarizing important documents, proofing motions, and playing an active role in business development. As a Practice Assistant within our Litigation team, you will: Perform factual and legal research to assist with ongoing matters - everything from researching case law to reviewing and summarizing documents produced in discovery to investigating plaintiffs and their claims.
Assistant General Counsel, Corporate Marqeta IncAssistant General Counsel, CorporateCA$239,200–$299,000 / yearYou will be the right hand to the Deputy General Counsel on all things corporate and securities - owning core SEC reporting workstreams, driving corporate governance, supporting the Board and its committees, and serving as the primary drafter of the company''s proxy statement and related disclosure materials. Support the Deputy General Counsel in staffing the Marqeta Board of Directors and its committees - including the Audit Committee, Compensation Committee, Payments Innovation Committee, and Nominating & Governance Committee.
Assistant Community Manager - Highwater Education Realty Trust Inc (Inactive)Assistant Community Manager - HighwaterRedwood City, CA$29.81–$32 / hourThis role supports and assists the Community Manager in overseeing and managing the financial and operational facets of the community by completing accounting and bookkeeping tasks, preparing monthly close-out and financial reports, processing invoices for payment, collecting rent, fees, and other payments, completing bank deposits, dispositions, and account reconciliations, and using the property management software to record, track, and report on all financial workings of the community. 1-3 years minimum of relevant experience in residence life and/or property management that demonstrates the application of community management, sales, marketing, and customer service background sufficient to assist in managing the day-to-day operations of an apartment community, resolve customer complaints and issues, complete financial records, documents, and reports, increase sales revenues, and coordinate the work of a team.
Assistant Community Manager - Waterford Place Education Realty Trust Inc (Inactive)Assistant Community Manager - Waterford PlaceDublin, CA$25–$30 / hourThis role supports and assists the Community Manager in overseeing and managing the financial and operational facets of the community by completing accounting and bookkeeping tasks, preparing monthly close-out and financial reports, processing invoices for payment, collecting rent, fees, and other payments, completing bank deposits, dispositions, and account reconciliations, and using the property management software to record, track, and report on all financial workings of the community. 1-3 years minimum of relevant experience in residence life and/or property management that demonstrates the application of community management, sales, marketing, and customer service background sufficient to assist in managing the day-to-day operations of an apartment community, resolve customer complaints and issues, complete financial records, documents, and reports, increase sales revenues, and coordinate the work of a team.
APP (Nurse Practitioner/Physician Assistant)- Neuro Surgery Snhc - Fixed Term (6 Months)- PT, Days (10 Hours) Stanford Health CareAPP (Nurse Practitioner/Physician Assistant)- Neuro Surgery Snhc - Fixed Term (6 Months)- PT, Days (10 Hours)Palo Alto, CA$89.01–$117.94 / hourHere is a description of the various levels: Job Attributes: LEVEL I LEVEL II LEVEL III FLSA Status: Exempt Exempt Exempt Job Code: 400077 400169 400170 Requirement: LEVEL I: Entry level LEVEL II: Meets Career Ladder criteria for NP II LEVEL III: Meets Career Ladder criteria for NP III. Specific functions pertaining to the Service, Clinic or Department are established by the NP and his/her supervising physician(s), and approved by the appropriate medical and nursing administrators, the IDPC, the Credentials & Privileges Committee, the Stanford Hospital and Clinics (SHC) Medical Executive Committee and the SHC Board Credentials, Policies and Procedures Committee.
Administrative Assistant Hinge HealthAdministrative AssistantSan Francisco, CaliforniaCustomer-Focused Mindset: Has a track record of providing exceptional support to both internal teams and external partners, consistently offering professional and reliable assistance by building strong relationships and exceeding expectations in customer service. Travel & Expense Management: Assist in booking travel and accommodations for executives, and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing.
Senior Leasing Assistant Regency CentersSenior Leasing AssistantWalnut Creek, CAPersonal Traits We Value: Strict attention to detail, organization and time management skillsCustomer focus and interpersonal skills; ability to communicate effectively both in writing and verballyPriority setting and decisiveness capabilityHigh energy level and a team playerProactive approach to daily work and problem solving. Assist team members with various support duties such as lease-related research, tracking of key dates, Deal Connect, data entry, and other leasing actions; field department calls while providing excellent customer service.
Executive Assistant Superior Court of California County of AlamedaExecutive AssistantOakland, CAAbility to prepare and deliver effective oral and written presentations; write in a detailed, clear, and professional style; administer projects and operations consistent with policies and goals; work effectively under the pressure of deadlines, conflicting demands and emergencies; prioritize assignments and meet deadlines; establish and maintain working relationships with all levels of Court staff, members of the public, and judicial officers; understand, interpret and apply laws, rules and regulations; prepare and evaluate narrative and statistical data and reports; identify needs, analyze problems, and implement solutions; maintain sensitive and confidential information; facilitate meetings; and provide a full range of administrative support. Sets up and maintains files for Presiding Judge, Executive Officer and Executive Office; prepares a variety of documents; makes travel arrangements; maintains trust funds; arranges speaking engagements; designs and prepares forms, flyers, invitations, and other documents.
Executive Assistant Freshfields LLPExecutive AssistantSan Francisco, CA$75,000–$125,000 / yearThis compensation range is specific to the States of New York and California and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the alternative email address below to contact us about your interest in employment at BusinessServicesRecruitment@Freshfields.com, or you can send your resume to BusinessServicesRecruitment@Freshfields.com, or you can call us at +1-212-277-4000.
Executive Assistant Serval IncExecutive AssistantSan Francisco, CAFounded in early 2024, Serval is already trusted by companies like Fox, Notion, Perplexity, Vercel, and Brex to automate high-volume, high-friction operational work across their organizations. You will own scheduling complexity, coordinate logistics, streamline communication, and systematically remove operational friction so leadership can stay focused on the highest-impact priorities.
Executive Assistant Higgsfield IncExecutive AssistantSan Francisco, CA$100,000–$125,000 / yearThe ideal candidate has experience supporting founders, CEOs, managing partners, or senior executives in environments such as venture capital, private equity, management consulting, investment banking, or high-growth technology companies. You will operate at the center of the organization, helping leaders stay focused on the highest-impact priorities by managing complex schedules, coordinating critical activities, streamlining communication, and driving operational excellence.
Executive Assistant Family OfficeExecutive AssistantRedwood City, CaliforniaComplete a broad variety of daily administrative tasks, including making travel arrangements, preparing trip itineraries, completing expense reports, and organizing internal and external meetings across multiple time zones. The Family Office prides itself on professionalism, kindness, integrity, and a high level of confidentiality, with the goal to deliver best in class service while providing a positive working experience for its staff.
NewExecutive Assistant HarveyExecutive AssistantSan Francisco, CaliforniaServe as a central point of coordination across internal teams and external stakeholders, ensuring communication is seamless, proactive, and high quality while maintaining strong relationships. The ideal candidate has experience supporting senior, externally-facing executives and is comfortable navigating complex stakeholder landscapes across internal teams, customers, and partners.
Executive Assistant & Operations ProxExecutive Assistant & OperationsSan Francisco, CaliforniaWe work with manufacturers whose products are too specific for generic chatbots: pro AV and live-production systems, camera and lighting equipment, construction products and formwork, material-handling equipment, HVAC and heat exchangers, commercial foodservice equipment, industrial cleaning machines, powersports, marine, and outdoor power. We turn a manufacturer's manuals, service docs, parts catalogs, fitment tables, training videos, support history, and senior-tech tribal knowledge into one product expert that can answer questions, cite the exact source page, and generate the right artifact when text is not enough.
Executive Assistant IvoExecutive AssistantSan Francisco, CaliforniaOffice Perks: Enjoy a vibrant Downtown San Francisco office with catered lunch five days a week, premium snacks and coffee, an in-building gym, and a dog-friendly environment. 3+ years supporting a CEO, founder, or senior executive in a fast-moving environment, such as a startup, top-tier consulting or banking, or a high-bar in-house EA role.