Office Manager GeneralistOffice ManagerSan Mateo, CaliforniaThis role sits on the front lines of scaling our workplace as the company grows as the team expands, the scope evolves from managing a single office to shaping workplace strategy, office expansion, vendor ecosystems, and employee experience at scale. If something is slowing the team down — whether it’s missing supplies, broken equipment, unclear processes, vendor issues, or gaps in employee experience — you fix it, or find the right person to fix it.
Admin Specialist and Receptionist FocusKPI Inc.Admin Specialist and ReceptionistSan Francisco, CAExecutive Assistant (EA): Provide clerical support to the chief executive officer through tasks such as managing phone calls, answering emails, and sorting mail. Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies.
Legal Office Specialist City of Santa ClaraLegal Office SpecialistSanta Clara, CA$93,902.28–$119,658.60 / yearThe Department: The responsibilities of the City Attorneys Office consist of representing and advising the City Council and all City officers in all matters of law pertaining to their offices, representing and appearing on behalf of the City in all legal actions or proceedings, providing the City Council with information and advice regarding ongoing litigation and legislation affecting the City, and staffing City Council meetings and City boards and commission meetings as necessary. The City Attorneys Office provides legal advice and support on matters initiated by the City Council, City Managers Office, and City departments, including review and negotiation of contracts, leases, licenses, policies, and Public Records Act requests responses.
Office Manager Higher PeopleOffice ManagerSan Francisco, CaliforniaThe firm typically invests between $100,000 and $2 million, often serving as the lead institutional investor while partnering with high-value angel investors to help founders build strong pre-seed rounds. The Office Manager will play an integral role in ensuring smooth day-to-day office operations while providing high-level administrative support to the team, including founders and guests.
ADMIN OFCR 2 CX UCSF Medical CenterADMIN OFCR 2 CXSan Francisco, CAManagement and Coordination of Division Chief/Director Commitments and GynOnc Division Administration: Oversight of administrative operations includes budgetary financial management and human resources and may include some of the following functions: IT, equipment inventory, facilities, space, student services, and/or contracts and grants. Serve as the liaison to faculty, staff and external organizations, provide assistance in the absence of the Division Chief, coordinate faculty and staff recruitment, process payroll, coordinate physician credentialing/ privilege process and Physician and Non-Physician Practitioner (PNPP) program time study, draft correspondence, letters, CV, bio sketches, develop website and coordinate staff, educational and development events.
Office Manager AchiraOffice ManagerSan Francisco, CaliforniaCoordinate vendors and facilities: oversee relationships with building management, IT support, cleaning services, and other vendors; manage contracts and service quality. Achira is seeking a highly organized, proactive, technically savvy, and detail-oriented Office Manager to oversee the daily operations of our San Francisco office.
Admin Manager Monolithic Power Systems IncAdmin ManagerSan Jose, CAYou will play a crucial role in maintaining an organized, welcoming, and hospitable work environment, and ensuring our executives and senior leaders receive top-tier support and seamless daily operations. Facility Coordination: Coordinate with Facility Department to manage all office facilities globally, including space planning, and seating arrangement etc.
Operations Manager, Office of Residential Education Stanford UniversityOperations Manager, Office of Residential EducationStanford, CA$100,023–$115,000 / yearAdditionally, the role provides executive-level administrative support to senior leadership, manages departmental resources and shared services, and serves as the department''s primary Time and Leave Administrator (TLA), Department Property Administrator (DPA), and financial administrator. This role is responsible for managing projects and programs from planning through implementation and evaluation, coordinating office operations, human resources processes, financial administration, space and property management, procurement, and department-wide events.
Chief of Staff, Office of the President Ambience HealthcareChief of Staff, Office of the PresidentSan Francisco, CaliforniaYou'll hold hyper-context across every active workstream – partnerships, competitive intelligence, new market analyses, ad hoc deal support, thought leadership – and make sure the right people are working on the right problems at the right time. Mike operates in deep alignment with the philosophy outlined in The Great CEO Within by Matt Mochary – a playbook for founder-operators that emphasizes radical prioritization, impeccable agreements, and building leaders who own outcomes rather than just tasks.
Chief Of Staff, Office Of The President Ambience HealthcareChief Of Staff, Office Of The PresidentSan Francisco, CAYou'll hold hyper-context across every active workstream - partnerships, competitive intelligence, new market analyses, ad hoc deal support, thought leadership - and make sure the right people are working on the right problems at the right time. Mike operates in deep alignment with the philosophy outlined in The Great CEO Within by Matt Mochary - a playbook for founder-operators that emphasizes radical prioritization, impeccable agreements, and building leaders who own outcomes rather than just tasks.
Senior Analyst - Associate, Family Office Advisory (New York and San Francisco) IconiqSenior Analyst - Associate, Family Office Advisory (New York and San Francisco)San Francisco, New York$110,000–$120,000 / yearWith over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society. You will support clients across a wide range of family office, operational, and service needs, including: Acting as the point of contact for day-to-day client requests and ensuring a high touch, seamless experience.
Senior Analyst - Associate, Family Office Advisory (New York And San Francisco) ICONIQ CapitalSenior Analyst - Associate, Family Office Advisory (New York And San Francisco)San Francisco, CA$110,000–$120,000 / yearWith over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients' lives and legacies, and create uncommon opportunities across sectors and society. Core Responsibilities for All Candidates: You will support clients across a wide range of family office, operational, and service needs, including: Acting as the point of contact for day-to-day client requests and ensuring a high touch, seamless experience.
Portfolio Performance Specialist Asset LivingPortfolio Performance SpecialistSan Francisco, CARemote$70,000–$85,000 / yearThe Portfolio Performance Specialist provides support to the portfolio by providing coverage for staffing vacancies, triages poor-performing properties, and actively drives property performance by implementing training, tools, and systems that ensures the integration of best practices into the operation of the portfolio. Communicates with and supports the corporate operations team to resolve service and performance level issues, provide input for process improvement, and support strategic initiatives that enhance the overall effectiveness of onsite operations.
Business Administration Specialist Stanford UniversityBusiness Administration SpecialistRedwood City, CA$40.09–$40.87 / hourMay lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Team Leader FirstService CorpTeam LeaderSan Francisco, CA$75,000–$77,250 / yearJob Overview: The Team Leader will oversee the staff of Community Administrators and Onsite Assistant Community Managers (including third-party desks) in the assigned region ensuring that associates are assisting with the everyday inquiries and needs of homeowners and vendors, primarily specific to work order, violation, and amenity access/reservation. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies.
Front Desk Administrator - Temp Position Cheetah Ad PlatformFront Desk Administrator - Temp PositionPalo Alto, CAProvides various business AND office support activities and services which may include copy services, word processing, mail and distribution services, records retention, office reception, facilities administration, travel coordination, and support. Our mission critical applications, including Clean Master, CM Security, Battery Doctor and Duba Anti-virus, help make the internet and mobile experience speedier, simpler, and safer for users worldwide.
Chief Operating Officer Workstream Technologies IncChief Operating OfficerSan Francisco, CA$200,000–$250,000 / yearThe ideal candidate is an elite enterprise operator who combines high-velocity startup agility with world-class operational discipline-a leader who can build resilient systems, accelerate corporate growth, and help shape Workstream as the definitive platform powering the global hourly workforce. We are looking for a world-class Chief Operating Officer (COO) to serve as the primary strategic and operational partner to our CEO, helping scale Workstream from a high-growth Series B company into a category-defining global enterprise.
Non Technical Program Manager Applied Materials IncNon Technical Program ManagerSanta Clara, CA$129,000–$177,000 / yearLead conference and external engagement planning Drive event and meeting execution readiness Support advisor, customer, and partner meeting operations Support PPB leadership operating cadence Provide business operations and Chief of Staff support Provide backup executive administrative coverage Build scalable processes and repeatable playbooks. If you would like to contact us regarding accessibility of our website or need assistance completing the application process, please contact us via e-mail at Accommodations_Program@amat.com, or by calling our HR Direct Help Line at 877-612-7547, option 1, and following the prompts to speak to an HR Advisor.
Workplace Experience Manager Pallet Systems IncWorkplace Experience ManagerSan Francisco, CA$80,000–$130,000 / yearRemotely manage our NYC office and help source and secure a larger NYC space, partnering with leadership and external brokers/vendors until we hire a dedicated NYC lead. Our flagship platform provides end-to-end visibility, control, and optimization, while our newest product, CoPallet, introduces AI Agents that can understand and execute requests in real time, and integrate directly with customer systems.
NewEXEC AST 4 UCSF Medical CenterEXEC AST 4San Francisco, CAThe University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care.