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The position manages day-to-day accounting functions including payroll, invoicing, accounts payable, accounts receivable, financial reporting, and coordination with external auditors. The employee must have:Communication Ability - Sufficient clarity of speech and hearing, with or without reasonable accommodation, to communicate effectively with the public, coworkers, and supervisory personnel in person, by telephone, and through electronic communication.

<div><strong>Port of Montana - Butte, Montana<br/></strong><br/></div><div>The Port of Montana is seeking a Finance and Administration Manager to join our small team in Butte. This position is ideal for an accounting professional who enjoys meaningful work, variety in their day, and contributing to the success of a mission-focused organization that supports economic development in southwest Montana.<br/><br/></div><div>This role oversees the organization’s financial and accounting operations while also assisting with administrative functions that help keep the office running smoothly. Because we are a small team, the position combines professional accounting responsibilities with occasional operational and administrative support.<br/><br/></div><div>If you enjoy applying sound accounting practices, improving financial processes, and working closely with management and staff, we encourage you to apply.<br/><br/></div><div><strong>Salary Range: </strong>$52,000 - $62,000 depending on experience.<br/><br/></div><div><strong>Benefits:</strong></div><ul><li>Health Insurance, Montana PERS Retirement System (Pension), Sick Leave, and Vacation.</li></ul><div><br/></div><div><strong>Schedule:</strong> Flexible - 4 ten-hour days or 5 eight-hour days.</div><div><br/>To apply, please submit a cover letter and resume (COVER LETTER IS A REQUIREMENT) to Kathy@portofmontana.org</div><div><br/><strong>Position Summary:</strong></div><div>The Finance and Administration Manager is responsible for maintaining the organization’s accounting systems and financial records in accordance with Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB) requirements applicable to public and quasi-government organizations.<br/><br/></div><div>The position manages day-to-day accounting functions including payroll, invoicing, accounts payable, accounts receivable, financial reporting, and coordination with external auditors. The role also supports general administrative activities and assists staff and management in maintaining efficient office operations.<br/><br/></div><div><strong>Key Responsibilities:<br/></strong><br/></div><div><strong>Financial Management:</strong></div><ul><li>Maintain accurate accounting records and financial controls.</li><li>Prepare monthly, quarterly, and annual financial reports.</li><li>Perform account reconciliations, journal entries, and month-end closing processes.</li><li>Maintain fixed asset records and depreciation schedules.</li><li>Assist with preparation of annual financial statements and audit documentation.</li></ul><div><br/><strong>Accounting Operations:</strong></div><ul><li>Manage accounts payable and accounts receivable processes.</li><li>Process payroll and related tax filings and reports.</li><li>Ensure compliance with GASB standards and applicable financial regulations.</li><li>Maintain accounting systems and financial databases.</li></ul><div><br/><strong>Office and Administrative Support:</strong></div><ul><li>Maintain organized financial, accounting and administrative records.</li><li>Assist management with financial research, reporting, and project information.</li><li>Provide occasional administrative support within the office.</li><li>Support a professional and collaborative work environment.</li></ul><div><br/><strong>Examples of Essential Work (Illustrative):</strong></div><div><strong>The following examples represent typical duties associated with the position and are not intended to be an exhaustive list.</strong></div><ul><li>Generate and manage monthly billing and invoicing processes.</li><li>Reconcile and maintain accounts receivable records on a regular basis.</li><li>Ensure financial records are maintained in accordance with established accounting policies and procedures.</li><li>Prepare financial reports and assist with monthly, quarterly, and annual closing activities.</li><li>Maintain fixed asset records and depreciation schedules.</li><li>Assist with preparation of annual financial statements, schedules, and audit documentation.</li><li>Process payroll and ensure required tax filings and regulatory reports are completed.</li><li>Maintain accounting systems, financial databases, and permanent records including contracts and audits.</li><li>Identify, research and solve discrepancies and errors in accounting records.</li><li>Order office and warehouse supplies and maintain organized records and files.</li><li>Communicate professionally with coworkers, management, customers, and external partners.</li><li>Assist the General Manager with financial research and project-related information.</li><li>Perform other related duties as assigned to support organizational operations.</li></ul><div><br/><strong>Qualifications:</strong></div><div><br/><strong>Education and Experience:</strong></div><ul><li>Bachelor’s degree in Accounting, Finance, or related field or equivalent professional experience.</li><li>Approximately three years of progressively responsible accounting experience preferred.</li><li>Experience with QuickBooks and Microsoft Excel.</li></ul><div><br/><strong>Knowledge and Skills:</strong></div><ul><li>Understanding of accrual accounting and financial reporting.</li><li>Familiarity with government or nonprofit accounting standards (GASB preferred).</li><li>Strong organizational skills and attention to detail.</li><li>Ability to prepare and analyze financial reports.</li><li>Ability to communicate effectively with management, auditors, and colleagues.</li><li>Ability to work effectively in a small-team environment with varied responsibilities.</li></ul><div><br/><strong>Additional Position Information:</strong></div><div>This job description is intended to provide a general overview of the duties and responsibilities associated with this position. It should not be interpreted as an exhaustive list of all tasks, responsibilities, or qualifications required. The Port of Montana reserves the right to modify, assign, or reassign duties and responsibilities as organizational needs evolve.</div><div><br/><strong>Essential Physical Requirements:</strong></div><div><br/><strong>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.</strong></div><div><br/><strong>The employee must have:</strong></div><ul><li><strong>Communication Ability - </strong>Sufficient clarity of speech and hearing, with or without reasonable accommodation, to communicate effectively with the public, coworkers, and supervisory personnel in person, by telephone, and through electronic communication.</li><li><strong>Vision Requirements -</strong> Sufficient vision, with or without reasonable accommodation, to review written materials, analyze financial documents, and enter and retrieve information using computer systems.</li><li><strong>Manual Dexterity -</strong> Sufficient manual dexterity, with or without reasonable accommodation, to operate standard office equipment including computer keyboards, calculators, and other office devices and to handle files and documents.</li><li><strong>Mobility - </strong>Sufficient personal mobility, with or without reasonable accommodation, to assist walk-in visitors, move about the office environment, and retrieve or transport files, office materials, and supplies as needed.</li></ul><div><br/><strong>Equal Opportunity Employer:</strong></div><div>The Port of Montana is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, disability, veteran status, genetic information, or any other protected classification under applicable federal or state law.</div>

Port of Montana

Finance and Administration Manager

Accounting

Accounting Close

Accounting Policies

Accounting Software

Accounting Standards and Regulations

Accounts Payable

Accounts Receivable

Accounts Receivable Management

Accounts Receivable Processing

Accrual-Basis Accounting

Administrative Management

Administrative Skills

Analysis Skills

Billing

Calculators

Communication Skills

Computer Systems

Depreciation

Detail Oriented

Documentation

Economic Development

External Audit

Finance

Financial Analysis

Financial Audit

Financial Control

Financial Management

Financial Operations

Financial Regulations

Financial Reporting

Financial Services

Financial Statements

Fixed Asset Management

Generally Accepted Accounting Principles (GAAP)

Government Accounting

Government Organizations

Governmental Accounting Standards Board (GASB)

Information Technology & Information Systems

Intuit Quickbooks

Journal Entries

Keyboards

Maintain Compliance

Manual Dexterity

Materials Analysis

Microsoft Excel

Nonprofit

Office Equipment

Operational Support

Order Supplies

Organizational Skills

Payroll Accounting

Payroll Administration

Payroll Tax

People Management

Physical Demands

Policy Development

Procedure Development

Process Improvement

Reconciliation

Record Keeping

Records Management

Regulatory Compliance

Regulatory Reports

Regulatory Submissions

Systems Maintenance

Tax Regulations

Tax Reporting

Team Player

Warehousing

Betterteam

Under the general Supervision of the Superintendent of Schools, to manage the Business Services functions of the district including budget and finance, purchasing, transportation, food services, safety and risk management, and related areas. Maintains accurate, up-to-date records of accounts receivable, accounts payable, and the financial position of the school district in order to ensure that the school district is able to maintain its operations and remain within fiscal year budgets.

<strong>Position Type:</strong><br/> Administration/Business Manager <br/><br/><strong>Date Posted:</strong><br/> 5/11/2026 <br/><br/><strong>Location:</strong><br/> School District #10 <br/>(High-Needs School) <br/><br/><strong>Date Available:</strong><br/> 06/11/2026 <br/><br/><strong>Closing Date:</strong><br/> 05/29/2026 <br/>Business Manager / District Clerk <br/><br/><strong>Position Purpose</strong><br/>Under the general Supervision of the Superintendent of Schools, to manage the Business Services functions of the district including budget and finance, purchasing, transportation, food services, safety and risk management, and related areas. <br/><br/><strong>Essential Functions</strong><br/><ul><li>Supervises the fiscal operations of the school district using standard accounting and bookkeeping principles and procedures in accordance with Board polices, rules and regulations, and applicable laws. </li><li>Maintains accurate, up-to-date records of accounts receivable, accounts payable, and the financial position of the school district in order to ensure that the school district is able to maintain its operations and remain within fiscal year budgets. </li><li>Assists the Superintendent in preparing annual budget requests for school district operations to maintain and improve educational opportunities and all necessary support and operations. </li><li>Prepares monthly operating statements, quarterly reports, and other information or documents as requested, and informs the Superintendent and/or Board of Trustees of the business operations of the District. </li><li>Secures an annual audit of the school district's finances. </li><li>Organizes and maintains a system for accurate and complete record-keeping and reporting for all financial records as required by law. </li><li>Generates timely financial statements and other financial reports upon request, including fiscal and statistical reports. </li><li>Oversee all school district purchasing, banking activities, payroll and employee benefits programs. </li><li>Establish, monitor and manage all safety and risk management policies, procedures and practices for the purpose of ensure a safe environment for employees and students in their use of school facilities and transportation, and to comply with legal requirements (e.g., OSHA and Workers' Compensation). </li><li>Maintain appropriate levels of insurance to protect school district property and potential liabilities. </li><li>Oversee the school district's transportation programs, including bus routes, schedules and contracts to ensure that the school district has an adequate and cost-effective student transportation system. </li><li>Manage the food service operation and related operations. </li><li>Continues to acquire professional knowledge and learn of current developments in the educational field by attending seminars, workshops or professional meetings, or by conducting research. </li><li>Assist the Superintendent in making recommendations regarding salaries and benefits for all school district employees. </li><li>Oversee the administration of employee benefits and the payroll function. </li><li>Represent the school district as necessary in off-site meetings, associations, etc. </li></ul><strong>Additional Duties</strong><br/>Performs other related tasks as assigned by the Superintendent. <br/><strong> Note: </strong>The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. <br/><br/><strong>Equipment</strong><br/>Use standard office equipment such as personal computers, printer, copy and fax machines, and telephone. <br/><br/><strong>Travel Requirements</strong><br/>Travels to school district buildings and professional meetings as required. <br/><br/><strong>Knowledge, Skills and Abilities</strong><ul><li>Knowledge of best practices in accounting and bookkeeping principles. </li><li>Ability to add, subtract, multiply and divide, and perform complex arithmetic operations. </li><li>Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint). </li><li>Ability to analyze situations to define and draw conclusions. </li><li>Knowledge of applicable federal and state laws regarding school district finance, transportation, safety and health, and other areas under responsibility. </li><li>Ability to develop and implement projects. </li><li>Effective verbal and written communication skills. </li><li>Ability to organize multiple tasks and conflicting time constraints. </li><li>Ability to engage in self-evaluation with regard to leadership, performance and professional growth. </li><li>Ability to establish and maintain cooperative working relationships with others contacted in the course of work. </li></ul><strong>Physical and Mental Demands, Work Hazards</strong><br/>Work in standard office and school building environments. <br/><strong> Note: </strong>Also see the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Functions for this position. <br/><br/><strong>Qualifications Profile</strong><br/>Certification/License: <ul><li>[State] State Certification as required for position. </li><li>Motor Vehicle Operator's License or ability to provide own transportation. </li></ul><br/><strong>Education</strong><br/>Preferred Bachelor's and Masters Degree from an accredited college or university, preferably in Business Administration. <br/><br/><strong>Experience</strong><br/>Successful Supervisory experience preferred. <br/><br/><strong>FLSA Status: Exempt</strong>

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Finance and Administration Manager Port of Montana

Business Manager/District Clerk Anaconda School District #10

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