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Process vendor invoices for oilfield and construction projects using Bill.com, ensuring accuracy and proper coding to jobs and accounts. • Collect, review, and process employee timesheets, verifying hours, job codes, and project details.

HOUR

Position Title: Accounts Payable and Payroll/Timesheet Specialist About the Position We are seeking a detail-oriented and highly organized professional to join our accounting team. This role is responsible for accounts payable functions while supporting accurate and efficient timesheet management. This position requires an exceptional level of attention to detail. Accuracy is critical, as this role directly impacts financial records, vendor relationships, and project reporting. The successful candidate will work closely with the accounting team, vendors, and project managers to gather, review, and process data in accordance with company policies and industry standards. Starting wage is based on experience, beginning at $22/hour and increasing based on qualifications. Key Responsibilities Accounts Payable • Process vendor invoices for oilfield and construction projects using Bill.com, ensuring accuracy and proper coding to jobs and accounts. • Verify invoices against purchase orders, field tickets, and supporting documentation. • Ensure timely entry of invoices in accordance with company policies and vendor terms. • Maintain organized records of all payables and supporting documentation. • Communicate with vendors and internal staff to resolve discrepancies or payment issues. • Assist with tracking expenses and preparing reports as needed. General Administrative Duties • Accurately enter project and field ticket data into accounting systems. • Maintain organized backups of all source data. • Assist with other accounting or administrative projects as needed. Timesheet Processing • Collect, review, and process employee timesheets, verifying hours, job codes, and project details. • Ensure timesheets comply with company policies and customer requirements. • Prepare daily job summaries, verify accuracy, and submit for approval. • Work with managers to promptly resolve timesheet discrepancies. • Generate time-related reports for management as needed. Requirements • Full-time, in-office availability. • Exceptional attention to detail and strong organizational skills are required. • Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook). • Ability to work accurately in a fast-paced, deadline-driven environment. • High school diploma or equivalent. Preferred Qualifications • 2+ years of accounts payable or accounting experience, preferably in oilfield or construction environments. • Familiarity with job costing, purchase orders, and expense tracking. • Experience with Bill.com, QuickBooks, OpenInvoice, or similar accounting/payroll systems. • Strong communication skills for working with vendors, project managers, and staff. Benefits $22+/hour DOE  BCBS-ND Medical  Vision  Dental  401k  AFLAC

3 Forks Services

Accounts Payable and Payroll/Timesheet Specialist

Accounting

Accounting Software

Accounts Payable

Administrative Skills

Billing

Communication Skills

Construction

Construction Projects

Corporate Policies

Data Processing

Detail Oriented

Documentation

Expense Reports

Expense Tracking

High School Diploma

Industry Standards

Intuit Quickbooks

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft Word

Organizational Skills

Payroll Accounting

Payroll Software/Services

Performance Reviews

Petroleum

Project/Program Management

Purchase Orders

Reconciliation

Record Keeping

Time Management

Vendor/Supplier Relations

BreezyHR

Work with co-workers, insurance representatives, auditors, elected officials, family members of employees, vendors, federal and state tax personnel, local bank officials, and the public. Must possess essential physical and mental capabilities including interpersonal communication, attention to detail, calculating, reading, writing, speaking, evaluation, mathematics, organizing, comprehension, memory, and innovation.

ESSENTIAL JOB DUTIES<ul style="list-style-type:disc"><li>Responsible for the overall management of the day-to-day operations of the Finance Department.</li><li>Oversees all business and financial operations of the District including accounting, budgeting, financial reporting, and internal controls.</li><li>Performs duties in support of the Park District’s accounts payable and accounts receivable processes.</li></ul>The following statements are intended to describe the general nature and level of work to be performed by the individual within this classification. They are not to be considered an exhaustive or all-inclusive listing of the position’s duties and tasks, as they may change or be adjusted, as situations require.<h1></h1><h1></h1><h1>JOB DUTIES/TASKS</h1><ul style="list-style-type:disc"><li>Direct and perform accounting and budget management functions and implement financial policies and procedures.</li><li>Prepare and print reports needed for daily deposits and balance daily cash receipts. Examine receipts for accuracy and completeness and resolve discrepancies. Record receipts and payments and post to general and subsidiary ledgers. Prepare daily bank deposits, review issued checks, and monitor bank balances.</li><li>Process and post receipts, cash, and credit card batches.</li><li>Review and approve 1099 and W2 reporting for IRS compliance and maintain vendor W9 files.</li><li>Receive invoices, verify accuracy, match invoices with statements, and process for payment.</li><li>Prepare and post journal entries and analyze account reconciliations.</li><li>Use the accounting system to ensure accuracy, consistency, and completeness of financial data.</li><li>Review and recommend improvements in the District’s accounting and fund structure.</li><li>Compile data and prepare monthly, quarterly, and annual financial reports to ensure accuracy and compliance. Maintain and organize the District’s financial records.</li><li>Prepare supporting schedules and documentation for the District’s annual audit and serve as the primary contact for auditors.</li><li>Prepare monthly Board packet financial statements and year-to-date reporting.</li><li>Assist the Human Resource and Payroll Director with payroll processes and complete payroll when needed. This position will perform Payroll Director duties during the absence of the HR and Payroll Director.</li><li>Manage NDIRF and state fire and tornado insurance programs including valuations, renewals, and processing of claims.</li><li>Ensure compliance with Park District policies, rules, regulations, and governing documents related to financial operations.</li><li>Assist in the preparation of grant applications and sponsorship requests including financial reporting requirements.</li><li>Oversee and maintain asset listings for audit and insurance purposes and ensure accurate and timely submission.</li><li>Perform other related duties as assigned.</li></ul>KNOWLEDGE REQUIRED BY THE POSITION<ul style="list-style-type:disc"><li>Considerable knowledge of governmental accounting, budgeting, auditing practices, and public sector financial principles.</li><li>Knowledge of Generally Accepted Accounting Principles and Governmental Accounting Standards Board requirements.</li><li>Knowledge of contracts, contract content requirements, and closeout procedures.</li><li>Effective organizational and interpersonal communication skills.</li><li>Strong written and oral communication abilities.</li><li>High computer literacy including accounting systems and Microsoft Word, Excel, and PowerPoint.</li><li>Creativity and resourcefulness in completing financial tasks and solving problems.</li><li>Ability to manage multiple tasks with staff, volunteers, and the public.</li><li>Ability to set and achieve goals through effective decision making. </li></ul>SUPERVISORY RESPONSIBILITIES<ul style="list-style-type:disc"><li>None. This position functions as a department of one and performs all financial operations independently.</li><li>Provides coordination and communication with staff who provide financial data or support when necessary.</li></ul>GUIDELINES<ul style="list-style-type:disc"><li>Guidelines include Park District Policies and Procedures, GAAP, GASB, IRS regulations, and applicable state and local rules. These guidelines are generally clear and specific but may require interpretation in application.</li></ul><h1></h1><h1>WORKING CONDITIONS</h1><ul style="list-style-type:disc"><li style="line-height:normal;margin-bottom:0in">Office environment with computer and printer use.</li><li><h6 style="line-height:normal;margin-bottom:0.0001pt;margin-right:0in;margin-top:0in;text-align:justify">Fast paced environment with multiple programs and facilities operating year-round.</h6></li><li style="line-height:normal;margin-bottom:0in">Work with co-workers, insurance representatives, auditors, elected officials, family members of employees, vendors, federal and state tax personnel, local bank officials, and the public.</li></ul>Position may require some evening, weekend, or holiday work.<h1>MINIMUM QUALIFICATIONS</h1><ul style="list-style-type:disc"><li>A bachelor’s degree or higher in accounting, finance, business administration, or a related field.</li><li>Three to five years of experience in governmental or public accounting or sufficient related experience to understand the principles required for the role.</li><li>Proficient use of a computer for word processing, electronic communication, and financial management software.</li><li>Must be at least 18 years old.</li><li>Ability to work weeknights and weekends as needed.</li><li>Ability to work with limited supervision.</li><li>Ability to lift a minimum of 30 pounds or heavier lifting with assistance.</li><li>Ability to effectively communicate verbally and in writing.</li><li>Knowledge of operational policies, procedures, and accepted standards of the parks and recreation field.</li><li>Knowledge and ability to manage multiple tasks and meet deadlines.</li><li>Knowledge of concepts, principles, and practices of public fiscal administration including accounting, budgeting, and reporting.</li><li>Ability to understand short and long term priorities and develop financial forecasts, systems, processes, and policies to support District goals.</li><li>Ability to maintain strict confidentiality.</li><li>Excellent organizational and computer skills.</li><li>Current CPR certification or ability to obtain within six months.</li><li>Possession of or ability to obtain within thirty days a valid North Dakota driver’s license.</li><li>Must possess essential physical and mental capabilities including interpersonal communication, attention to detail, calculating, reading, writing, speaking, evaluation, mathematics, organizing, comprehension, memory, and innovation.</li></ul> #hc214257

Accounting Jobs in Williston, ND

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Accounting Jobs in Williston, ND

Accounts Payable and Payroll/Timesheet Specialist 3 Forks Services

Finance Director Williston Parks & Recreation

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