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Own the administrative steps in the client engagement process from sending the contract to setting up the file and next step tasks for the hand off to our Account Manager team . Support client relationship management—send cards, check-ins, gifts and follow-ups that demonstrate high-touch service.

Who You Are<ul><li>Failure doesn’t intimidate you - it challenges you to keep growing. </li><li>You are growth-minded, fueled by curiosity and asking great questions and motivated by the satisfaction of helping a top performer operate at full capacity.</li><li>You think three steps ahead, stay calm under pressure, and love solving problems that others find overwhelming.</li><li>You are equal parts strategist and executor</li><li>You take pride in running a tight, accurate operation at high speed </li></ul>If this sounds like you, this opportunity could be your perfect role to continue to sharpen your saw, with a path to Operations Manager. (If you’re the kind of person who needs constant direction or freaks out when things change, this role will be your worst nightmare.) The Job – What You Will Do You will perform all of the back end administrative functions that keep the Firm running smoothly. Project & Operations Coordination – Own the Back End Processes that Keep us Running<ul><li>Own the administrative steps in the client engagement process from sending the contract to setting up the file and next step tasks for the hand off to our Account Manager team </li><li>Set up new client engagements in the firm’s project management system </li><li>Adjust project hours in practice management system </li><li>Track and update internal dashboards and metrics to ensure “the trains run on time” </li><li>Support documentation of firm processes, systems, and standard operating procedures </li><li>Oversee office management including supplies, mail, and vendor coordination</li><li>Manage special projects that enhance efficiency, organization, and client experience</li><li>Assist with drafting invoices for billing</li><li>Follow up on outstanding AR</li></ul><ul></ul>Sales Enablement – Support the Back End Revenue Generation <ul><li>Support sales process by logging information into the CRM system </li><li>Send client engagement letters, receive signed agreements, log into the CRM system and set up the new client file </li><li>Support client relationship management—send cards, check-ins, gifts and follow-ups that demonstrate high-touch service</li><li>Support incoming email flow to keep business moving </li></ul>The Type of Person Who Thrives at GrowthWise<ul><li>You’re smart. Like really smart — high processing speed, high attention to detail, high sense of ownership.</li><li>You think three steps ahead. You don’t wait for someone to tell you what’s next — you’ve already started it.</li><li>You like being in the middle of things — solving, juggling, moving.</li><li>You catch errors before anyone else does and notice details that make things better.</li><li>You’re okay with risk. This is a small, growing business. There’s no corporate safety net here — but there’s freedom, learning, and massive upside if you’re good.</li><li>You don’t get rattled by pivots (and there are constant pivots). You adapt fast and stay calm when others get frustrated. </li></ul>What Success Looks Like in this Role<ul><li>You are reliable. </li><li>You bring solutions and ideas. </li><li>You make things easier, faster, and cleaner.</li><li>You make the firm look sharp and put-together.</li></ul>Business Admin Specialist / Director of Administration - What You Have<ul><li>Experience working alongside a small team, start up or small business / Founder led environment </li><li>Strong organizational and prioritization skills; able to manage multiple moving parts with accuracy and speed.</li><li>A proactive, solution-oriented mindset—when issues arise, you solve them.</li><li>Comfort operating with limited direction; independent, accountable, and resourceful.</li><li>Tech fluency and comfort learning new tools quickly – you have experience using AI and are excited by learning and implementing new systems </li><li>Excellent written and verbal communication skills; professional and clear client correspondence.</li><li>High attention to detail with the ability to move fast without sacrificing accuracy.</li><li>Flexibility to adapt to a growing business, evolving systems, and changing priorities.</li><li>A sense of humor, low-drama attitude, and commitment to being part of a high-performing team.</li></ul>Benefits For YouYour compensation will be $75,000 to $90,000 salary, plus opportunity for additional incentive bonus based on contribution to the Firm. You will be offered your choice of Kaiser medical insurance with Firm contribution towards your premium, paid holidays and paid time off, 401k with company contribution and an additional profit share opportunity. Hybrid schedule – working two days per week in office in Rocklin.  About UsGrowthWise Search Partners is a strategic people growth and hiring consulting firm – not your average “headhunter”. We specialize in construction, agriculture, and professional service companies, delivering results through consulting-led search and hiring strategies under a non-contingent model. We are woman-owned, value-driven, and committed to excellence, speed, and service.

GrowthWise Search Partners

Business Admin Specialist / Director of Administration

Accounts Receivable

Administrative Skills

Agriculture

Artificial Intelligence (AI)

Billing

Business Administration

Business Growth

Communication Skills

Construction

Consulting

Customer Experience

Customer Relationship Management (CRM)

Customer Relationship Management (CRM) Systems

Customer Support/Service

Detail Oriented

Establish Priorities

Metrics

Office Management

Operations Management

Organizational Skills

Presentation/Verbal Skills

Problem Solving Skills

Professional Services

Project/Program Coordination

Project/Program Management

Reporting Dashboards

Revenue Growth

Risk

Sales Management

Sales Support

Small Business

Standard Operating Procedures (SOP)

Startup

Support Documentation

Systems Administration/Management

Time Management

Top Sales Rep

Writing Skills

Crelate

ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025). Manage all administrative functions of the office include maintaining accounting, human resources, payroll and other duties as assigned.

HOUR

What You'll Do:
Reposibilities<ul><li>Manage all administrative functions of the office include maintaining accounting, human resources, payroll and other duties as assigned.  </li><li>Manage HR and Accounting at the office level.<ul><li>Process payroll, accounts payable, accounts receivable.</li><li>Process new hire, termination, and employment verification paperwork. </li><li>Track immigration status.</li><li>Process benefits (including new enrollments, open enrollment and update as required).</li><li>Assist with warning reports and disciplinary actions.</li><li>Assist employees with processing leave of absence and short-term disability claims.</li><li>Assist with other HR issues as needed.</li><li>Enter vendor invoices into the accounting system accurately and timely.</li><li>Reconcile vendor statements and resolve discrepancies.</li><li>Generate and send invoices to customers in accordance with contract terms.</li><li>Monitor outstanding invoices and ensure accurate records are maintained.</li><li>Follow up on past-due accounts via phone and email.</li><li>Work with customers to resolve billing issues.</li><li>Maintain accurate records of collection efforts and provide reports on aging receivables.</li><li>Oversee building and equipment maintenance.</li><li>Maintain and update certificates of insurance.</li><li>Responsible for ordering and support for computers, phones, and other devices.  </li><li>Support administrative management of the office.</li><li>Track and update professional licenses.  </li></ul></li><li>Support Management Group with special projects, reports, meetings, and training.</li><li>Attend and participate with monthly management group meetings.  </li><li>Other duties as assigned.</li></ul><h2 class="css-mrqknv e1tiznh50">#PSS123</h2>

What We're Looking For:
Qualifications<ul><li>High school diploma or GED and relevant certification (SHRM-CP or PHR) required. Bachelor’s degree (HR related) preferred.</li><li>Minimum 4 years of HR and payroll experience with an HR degree <ul><li>6 years of HR and payroll experience without an HR degree.</li></ul></li><li>If driving for, or on behalf of, any ECS subsidiary, a valid driver’s license is required.</li></ul>The expected pay range for this role and location is $30-$37/hour. The final agreed-upon compensation will be determined based on specific location and other individual qualifications.

Who We Are:
ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025). For additional information about ECS, visit: <a class="fui-Link ___1q1shib f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv fk6fouc fjoy568 figsok6 f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a f1h8hb77 f1lqvz6u f10aw75t fsle3fq f17ae5zn" href="https://www.ecslimited.com/" rel="noopener nofollow noreferrer" style="color:#808080" target="_blank" title="https://www.ecslimited.com/">www.ecslimited.com.</a> ECS is an Equal Opportunity Employer. To learn more, click <a class="fui-Link ___1q1shib f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv fk6fouc fjoy568 figsok6 f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a f1h8hb77 f1lqvz6u f10aw75t fsle3fq f17ae5zn" href="https://www.ecslimited.com/eeo/" rel="noopener nofollow noreferrer" style="color:#808080" target="_blank" title="https://www.ecslimited.com/eeo/">here</a>.

ECS Ltd

Office Administrative Manager

Accounting

Accounting Software

Accounts Payable

Administrative Management

Compensation Management

Customer Acquisition

Disciplinary Action

Driver's License

Engineering Consulting

Equipment Maintenance/Repair

Green Construction

High School Diploma

Human Resources

Human Resources Management

Insurance Documentation

PHR (Professional in Human Resources)

Past Due Accounts

Payroll Administration

Professional License

Property Maintenance

Reconciliation

Record Keeping

Reporting Skills

Resolve Customer Issues

Society for Human Resource Management (SHRM)

Team Player

Testing

[AW]-iCims

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Business Admin Specialist / Director of AdministrationGrowthWise Search Partners

Office Administrative ManagerECS Ltd

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