UNKNOWN

FEED

TAG MedStaffing is hiring a Medical Office Manager in Suffolk County, NY for our client, supporting office operations, staff management, and patient services within a healthcare practice. Responsibilities as the Medical Office Manager:Office Operations: Oversee daily administrative and clinical office functions to ensure smooth and efficient operations.

YEAR

Job Overview  Medical Office Manager Compensation: $60,000  $66,000/year Location: Suffolk County, NY Schedule: Monday to Friday, 8:30 AM  5:00 PM 
TAG MedStaffing is hiring a Medical Office Manager in Suffolk County, NY for our client, supporting office operations, staff management, and patient services within a healthcare practice. In this role, you will oversee daily workflows, manage staff performance, and ensure efficient front and back-office operations. You will utilize EMR systems such as NextGen and patient engagement platforms to support operational accuracy and deliver a high-quality patient experience. Responsibilities as the Medical Office Manager:<ul><li>Office Operations: Oversee daily administrative and clinical office functions to ensure smooth and efficient operations.</li><li>Staff Management: Recruit, train, schedule, and supervise staff while addressing performance and staffing needs.</li><li>Patient Experience: Manage patient inquiries and front desk operations to maintain high service standards.</li><li>Scheduling Oversight: Review and manage physician and staff schedules to ensure efficient workflow and appointment coordination.</li><li>Billing & Compliance: Support billing processes, coding accuracy, and compliance with documentation standards.</li></ul>Qualifications for the Medical Office Manager:<ul><li>Education: Bachelors degree or equivalent experience in healthcare administration or a related field is preferred.</li><li>Experience: 1+ years of medical office management or healthcare administrative experience is required.</li><li>Industry Knowledge: Strong understanding of healthcare operations, patient scheduling, billing workflows, and compliance standards is required.</li><li>Technical Skills: Experience with EMR systems such as NextGen and proficiency in Microsoft Office Suite is required.</li><li>Skills & Attributes: Demonstrates strong leadership, organization, multitasking ability, and communication skills in a fast-paced environment.</li></ul> Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, TAG MedStaffing will keep your resume on file for future opportunities and may contact you for further discussion.

TAG MedStaffing

Medical Office Manager

Administrative Skills

Billing

Communication Skills

Documentation Standards

Electronic Medical Records

Healthcare

Healthcare Administration

Leadership

Medical Billing

Medical Office

Microsoft Office

Multitasking

Office Management

Operational Support

Operations Management

Organizational Skills

Patient Care

People Management

Performance Management

Plan Meetings

Regulatory Compliance

Staff Requirements

HaleyMarketing

OTHER

In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level. Unlike a traditional corporate HR role, this position combines human resources, operations, customer service, and business office responsibilities into one meaningful leadership support role within our Assisted Living community.

Salary:
$62,354 / year - $67,000 / year

Overview:
HR & Business Office CoordinatorAssisted Living Community | Vestal, NY Join a team where relationships matter - and where your work directly supports both employees and residents every day. Elderwood Assisted Living at Vestal is seeking an organized, people-focused professional to serve as our HR & Business Office Coordinator. This is a highly visible role within the community, responsible for supporting employee recruitment and onboarding, payroll and HR administration, resident billing support, and overall business office coordination. This position is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in being a dependable resource for staff, residents, and families alike.Unlike a traditional corporate HR role, this position combines human resources, operations, customer service, and business office responsibilities into one meaningful leadership support role within our Assisted Living community.<h2>Why This Role Stands Out.</h2><ul><li>Diverse, engaging responsibilities - no two days are the same</li><li>Opportunity to build meaningful relationships with both staff and residents</li><li>Visible, valued role within the leadership team</li><li>Supportive, mission-driven environment</li><li>Ability to make a direct impact on employee experience and resident satisfaction</li></ul>At Elderwood Assisted Living at Vestal, we believe great communities begin with great people. If you’re looking for a role where you can support employees, help residents and families, and play an important part in daily operations, we encourage you to apply today.Elderwood Village at Vestal is located at 505 Clubhouse Road, Vestal, New York 13850

Responsibilities:
<h2>What You'll Be Responsible For as HR & Business Office Coordinator:</h2><h3>Recruitment & Employee Onboarding</h3><ul><li>Coordinate hiring, interviewing, onboarding, and orientation activities for the community</li><li>Support recruitment efforts through job postings, hiring events, employee referrals, and community outreach</li><li>Ensure new hire paperwork, licensing, health clearances, and onboarding requirements are completed accurately and timely</li><li>Serve as a resource to employees regarding HR policies, benefits, payroll, and general employment questions</li></ul><h3>Payroll, Benefits & HR Administration</h3><ul><li>Assist with payroll processing, timecard review, and HRIS data maintenance</li><li>Support employee benefits enrollment, leave tracking, and employment record management</li><li>Maintain personnel files, compliance documentation, and required reporting</li><li>Coordinate employee recognition, retention initiatives, and engagement activities</li></ul><h3>Employee Relations & Operational Support</h3><ul><li>Help managers navigate employee concerns, performance documentation, and policy interpretation</li><li>Support a positive workplace culture through communication, consistency, and employee support</li><li>Partner with community leadership on staffing, scheduling coordination, and HR best practices</li><li>Maintain confidentiality and professionalism in all employee matters</li></ul><h3>Business Office & Resident Financial Support</h3><ul><li>Assist with resident billing, private pay accounts, deposits, reconciliations, and business office operations</li><li>Support admissions paperwork and resident account documentation</li><li>Help maintain accurate census, financial records, and reporting</li><li>Serve as a professional point of contact for residents and families regarding billing and account-related questions</li></ul><h3>General Administrative Responsibilities</h3><ul><li>Maintain organized records and ensure compliance with company policies and regulatory requirements</li><li>Support audits, reporting, and month-end administrative processes</li><li>Assist with special projects, operational initiatives, and community events as needed</li><li>Provide exceptional customer service to residents, families, staff, and visitors</li></ul>

Qualifications:
HR & Business Office Coordinator<ul><li>Bachelor’s or Master's degree in Human Resources, Business or other related field OR a minimum of five years of experience in a Human Resources management role.</li><li>At least one year of demonstrated business training, including typing and bookkeeping</li><li>PHR is preferred.</li><li>Demonstrable knowledge in state & federal labor laws, FMLA, OHSA, & COBRA.</li><li>Must have prior recruitment and employee onboarding experience.</li><li>Prior payroll and benefits experience strongly preferred.</li><li>Must be proficient in Microsoft Office, highly organized, detail oriented, & quality focused.</li><li>Strong written and verbal communication skills required.</li><li>Effectively prioritize job responsibilities in a fast-paced environment.</li><li>Ability to successfully self-manage and work autonomously.</li><li>This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.</li></ul>

EOE Statement:
WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

Elderwood offers a variety of specialty programs and services, established to meet a wide range of needs. Our expert physicians and supportive staff members administer the highest level of care in all areas. Care plans are tailored to an individual’s specific needs and treatment is supported through integration of the latest technological advancements.

Elderwood

Human Resources and Business Office Manager

Accounting Close

Assisted Living

Business Operations

COBRA (Consolidated Omnibus Budget Reconciliation Act of 1985)

Compensation and Benefits

Corporate Policies

Customer Support/Service

Detail Oriented

Documentation

Employee Benefits

Employee Orientation

Employee Relations

Employee Retention

English Language

Establish Priorities

FMLA (Family and Medical Leave Act of 1993)

Federal Laws and Regulations

Financial Reporting

Financial Support

Genetics

HRIS/HRMS

Human Resources

Human Resources Management

Licensing

Maintain Compliance

Onboarding

Operations

PHR (Professional in Human Resources)

Payroll Administration

Presentation/Verbal Skills

Reconciliation

Record Keeping

Regulatory Requirements

Safety/Work Safety

Staff Policies

State Laws and Regulations

Time Management

Writing Skills

[AW]-iCims

We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label. Leverage store forecast and payroll budgets to support with store scheduling needs and communicate the needs to the GM to maximize productivity, achieve sales and payroll goals, and complete workload on time, and within the payroll budget.

OVERVIEW:
Experience a place of energy, passion, and excitement. A place where the joy of discovery and uncommon artistry blend to create exhilarating buying experiences—for true beauty enthusiasts. At Ulta Beauty, we’re transforming the world one shade, one lash, one cut at a time. Because beauty is powerful.  If you seek greater purpose—a place of vision, mission, and lived values—where voices are heard, contributions valued and recognized and growth opportunities abound, consider Ulta Beauty. Nowhere else are the possibilities quite this beautiful.  

 :
GENERAL SUMMARY & SCOPEThe Sales Manager (SM) is responsible for leading through Ulta Beauty’s mission, vision, and values in order to develop a high-performing team that consistently delivers top-line sales growth across all categories. The SM leads a team of Beauty Advisors, Prestige Beauty Advisors, and Lead Cashiers and is accountable for all aspects of the retail business with the exception of boutiques, including sales, service, and operational process. The SM is accountable for Net Promoter Score (NPS) and delivering an exceptional guest experience. This leader drives the business through a focus on performance (NPS, sales and in-store events), people (guest service and associate training), and process (standard operating procedures and compliance standards). This position requires a drive for results, a passion for the beauty industry, exceptional guest service, the aptitude to learn and teach extensive product knowledge, and the ability to lead, influence, and develop their team. PRINCIPAL DUTIES & RESPONSIBILITIES (*Essential Job Functions)The SM is a champion of Ulta Beauty’s mission, vision, and values, and should demonstrate them skillfully and consistently by performing the following duties and responsibilities of the position (as well as all other projects/duties as assigned): Performance<ul><li>Promote a culture of accountability to meet or exceed Ulta Beauty’s goals related to retail and service sales, guest loyalty (including credit), payroll, omni-channel, and retail shrink as set by Ulta Beauty for the store.</li><li>Drive company profitability by identifying underperforming metrics and developing strategies that leverage company programs, tools, and resources through operational excellence to deliver top-line sales growth and improve business.</li><li>Leverage store forecast and payroll budgets to support with store scheduling needs and communicate the needs to the GM to maximize productivity, achieve sales and payroll goals, and complete workload on time, and within the payroll budget.</li><li>Plan and execute in-store events that deliver an unrivaled guest experience, drive in-store and brand partner collaboration, and deliver on sales and payroll goals.</li><li>Review, analyze and react to Ulta Beauty’s financial and operational reporting, including store visit and audit results, regularly and in a timely manner.</li><li>Perform makeup applications, skincare analysis, and product demonstrations with guests to drive sales and guest service experience.</li><li>Take the initiative to stay informed regarding new and existing industry trends, products, and services during work time and be knowledgeable about the ingredients and benefits of these trends, products, and services to better serve guests.</li><li>Maintain prompt, regular attendance as the SM and hold store associates accountable to the Ulta Beauty attendance policy.  </li></ul>People<ul><li>Attract, hire, and retain a diverse team of top talent, and efficiently address any staffing needs and open positions for the store.</li><li>Build a highly engaged team at the store that embodies the Ulta Beauty brand through effective collaboration, open and honest communication, and prioritization of work.</li><li>Create an inclusive environment that inspires and encourages the growth and engagement of associates.</li><li>Support all aspects of associate professional development, including training, providing individualized competency-based feedback and coaching, performance reviews, succession planning, and individual development plans to enable continuous development and drive sales performance.</li><li>Regularly participate in ongoing training, including brand and category education, to enable continuous professional development and drive sales performance.</li><li>Ensure direct reports regularly participate in ongoing training, including brand and category education, to enable continuous professional development and drive sales performance.</li><li>Establish professional brand partner relationships that foster a shared interest in collaboratively delivering on sales and service goals.</li><li>Model a culture of teamwork and guest services excellence while working alongside the leadership team by establishing priorities, providing clear direction and support, and sharing best practices.</li><li>Execute the Guest Engagement Leader program flawlessly through business ownership, associate coaching and leading a helpful and friendly guest experience to drive business results across all Annual Performance Goals (APGs) metrics for the store.  </li></ul>Process<ul><li>Be knowledgeable of and ensure compliance with Ulta Beauty’s policies, procedures, and standards for the store.</li><li>Adhere to and enforce Ulta Beauty’s dress code.</li><li>Use the company’s scheduling tool as directed to adjust schedules and manage attendance in-the-moment during manager-on-duty shifts to ensure accurate schedules and reporting.</li><li>Use the company’s task management tool as directed to prioritize and execute store workload, including product and marketing resets, pricing updates, inventory related tasks, cleaning, and replenishment.</li><li>Protect company assets and minimize loss by ensuring all store standards and operating procedures are met, including workplace safety, inventory control, cash management, and loss prevention.</li><li>Execute day-to-day inventory control processes (e.g., known theft, damages, hazardous waste, inventory adjustments, product returns) and complete theft reporting as necessary.</li><li>Support continuous improvement by influencing the adoption of company initiatives and technology, communicating expectations, and ensuring the execution of all store tasks.</li><li>Utilize company programs, tools, and resources to drive store improvements.</li><li>Regularly communicate and provide feedback to field leadership on business trends and opportunities, events, operational challenges, merchandise needs, and competitive landscape for their store.</li></ul>

 :
JOB QUALIFICATIONS Education<ul><li>Bachelor’s degree is preferred  </li></ul>Experience<ul><li>2-3+ years of fast-paced, retail management, or other relevant work experience</li><li>Financial management: success with driving top-line sales, interpreting reporting data, managing payroll budgets, and controlling expense</li><li>Retail management: proven ability with monitoring inventory levels, achieving operational excellence, driving a service culture, and executing merchandising directives</li><li>Leadership management: experience with attracting, developing, and motivating top talent, swiftly adapting to change and leading others through the change-curve, developing collaborative relationships with others, and leading and influencing a team  </li></ul>Skills<ul><li>Proficient with basic technology (e.g., Point of Sale system, Microsoft Office programs, and Apple devices)</li><li>Excellent written and verbal communication</li><li>Strong collaboration and interpersonal skills</li><li>Strong organizational skills to manage multiple tasks</li><li>Ability to react under pressure, use good judgment in ambiguous situations, and be flexible/adaptable  </li></ul>SPECIAL POSITION REQUIREMENTS<ul><li>Work a flexible, full-time schedule to include days, evenings, weekends, and holidays</li><li>Attend corporate business meetings and conferences  </li></ul>WORKING CONDITIONS                                                      <ul><li>Continuous mobility throughout the store during shift, including twisting</li><li>Frequent bending, pulling, pushing, stooping, reaching, and twisting during shift</li><li>Frequent lifting and/or moving up to 25 lbs. during shift</li><li>Continuous coordination and manipulation of objects during shift</li></ul>If an associate has a disability that prevents them from performing an essential function of the job, the Company will engage in the interactive process with the associate to determine whether there is a reasonable accommodation that will enable the associate  to perform the essential functions of the job.

 :
The pay range for this position is $24.00 - $31.00 / Hour with the opportunity for eligible associates to earn additional compensation pursuant to the Company’s bonus plan. Exact pay will be based on factors including, but not limited to relevant education, qualifications, certifications, experience, level, shift, geographic location, and business and organizational needs. Full-time positions are eligible for paid time off, health, dental, vision, life and disability benefits. Part-time positions are eligible for dental, vision, life, and disability benefits. For additional information concerning our benefits, visit our Benefits and Career Development page: https://learn.bswift.com/ulta

About:
At Ulta Beauty (NASDAQ: ULTA), the possibilities are beautiful. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label. Ulta Beauty also offers a full-service salon in every store featuring—hair, skin, brow, and make-up services. We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.

Ulta Beauty, Inc.

Sales Manager

Alliance/Partner Management

Analysis Skills

Apple

Beauty Industry

Best Practices

Budget Management

Budgeting

Business Strategy

Career Development

Cash Management

Coaching

Conferences

Continuous Improvement

Field Trials

Financial Management

Financial Operations

Forecasting

Hazardous Materials/Substances

Hospitality and Tourism

Industry/Trade Analysis

Interpersonal Skills

Inventory Levels

Inventory Management

Lift/Move 25 Pounds

Loss Prevention

Meet Sales Quota

Merchandising

Metrics

Microsoft Windows System Internals/Programming

Operations Processes

Payroll Management

Performance Reviews

Point of Sale (POS) Systems

Pricing

Process Improvement

Product Demonstration

Product Marketing

Productivity Management

Profit & Loss

Retail

Retail Channel

Retail Management

Revenue Growth

Revenue/Sales Reporting

Sales

Sales Management

Salon Services

Schedule Development

Skin Care

Standard Operating Procedures (SOP)

Strategic Planning

Succession Planning

Team Lead/Manager

Team Player

Training/Teaching

Administration jobs in Ithaca, NY need you! Apply today and take the next step in your career.

Administration Jobs in Ithaca, NY Hiring Now | Monster

Administration Jobs in Ithaca, NY

Resume Resources

Get noticed by top employers!

Administration Jobs in Ithaca, NY

Medical Office Manager TAG MedStaffing

Human Resources and Business Office Manager Elderwood

Sales Manager Ulta Beauty, Inc.

Resume Resources