UNKNOWN

FEED

Our client, a highly respected hospitality firm, is seeking a Corporate Office Manager who will be entrusted with the daily operations of the corporate office. The ideal candidate is detail-oriented, highly trustworthy, and experienced in managing accounts receivable, accounts payable, payroll, and benefits administration.

<p><strong>Corporate Office Manager</strong><br/><strong>Location:</strong> Livermore, CA<br/><strong>Schedule:</strong> Monday–Friday (on-site with occasional event support)<br/><strong>Compensation: </strong>$75,000 – $85,000 (depending on experience) plus bonus and benefits<br/><br/><strong>Position Summary</strong><br/>Our client, a highly respected hospitality firm, is seeking a Corporate Office Manager who will be entrusted with the daily operations of the corporate office. This role is central to maintaining the financial integrity, administrative excellence, and organizational values that define the company. The ideal candidate is detail-oriented, highly trustworthy, and experienced in managing accounts receivable, accounts payable, payroll, and benefits administration. This individual will be a steward of the company's culture, consistently upholding its vision, values, and service standards in all responsibilities and interactions.<br/><br/><strong>Key Responsibilities</strong><br/><strong>Finance & Accounting</strong></p><ul><li>Process vendor invoices, payments, and manual checks with precision and accountability</li><li>Manage accounts receivable and accounts payable with accuracy and integrity</li><li>Reconcile monthly credit card statements, reimbursements, and cash deposits ensuring financial transparency</li><li>Prepare month-end reports and vendor fee tracking with high attention to detail</li><li>Coordinate with external partners on reimbursements and financial documentation</li><li>Support banking activities, including remote deposits, in-person deposits, reconciliations, and reporting</li></ul><p><strong>Payroll & HR Administration</strong></p><ul><li>Accurately track employee time off, reimbursements, and updates in internal databases</li><li>Manage payroll processing with confidentiality and reliability</li><li>Maintain meticulous employee records and support compliance with company policies</li></ul><p><strong>Benefits & Leave Administration</strong></p><ul><li>Track eligibility and support employees through open enrollment with clarity and care</li><li>Process terminations, COBRA, Workers' Compensation claims, and leave requests (including maternity leave) with discretion and accuracy</li><li>Compliance & Reporting</li><li>Prepare and submit government filings, reports, and recurring month-end packages with accuracy and timeliness</li><li>Ensure adherence to company policies, protocols, and regulatory requirements</li></ul><p><strong>Additional Responsibilities</strong></p><ul><li>Coordinate employee recognition programs (anniversaries, gifting) in alignment with company values</li><li>Support employee development through training coordination and certification tracking</li><li>Manage office supplies, maintenance scheduling, and vendor relationships with reliability</li><li>Serve as a trusted liaison between staff, leadership, banking partners, and accounting teams</li></ul><p><strong>Qualifications</strong></p><ul><li>5+ years of experience in corporate office operations with a strong background in A/R and A/P</li><li>Payroll experience required</li><li>Proven track record of integrity, discretion, and trust in handling sensitive financial and HR information</li><li>Proficiency with MS Office and Google Workspace; ADP and TASC experience a plus</li><li>Strong organizational skills and ability to manage multiple priorities with precision</li><li>Excellent written and verbal communication skills; able to work independently and cross-functionally</li><li>High level of attention to detail, accountability, and commitment to upholding company values</li></ul><p><a href="https://3.basecamp.com/4849977/buckets/31170915/boosts/new?boost%5Bboostable_gid%5D=Z2lkOi8vYmMzL1JlY29yZGluZy85MTg1MDU2ODY5" rel="nofollow"></a><br/><br/></p>

Beets Hospitality Group

Corporate Office Manager

Accounting

Accounts Payable

Accounts Receivable

Accounts Receivable Management

Banking Services

Billing

Communication Skills

Compensation and Benefits

Corporate Compliance

Corporate Policies

Credit Cards

Cross-Functional

Detail Oriented

Documentation

Finance

Financial Administration

Government Reporting

Leadership

Maintain Compliance

Microsoft Office

Multitasking

Office Management

Operations

Organizational Skills

Payroll Administration

Payroll Management

Presentation/Verbal Skills

Project/Program Coordination

Reconciliation

Record Keeping

Regulatory Requirements

Reimbursement

Staff Development

Staff Training

Vendor/Supplier Planning

Vendor/Supplier Relations

Writing Skills

BreezyHR

OTHER

This vital role involves overseeing daily office operations, managing administrative functions, and supporting various departments to ensure seamless workflow. The ideal candidate will bring strong organizational skills, excellent communication abilities, and experience in office management to help the company run efficiently and effectively.

<h2>Position Overview:</h2><p>Ultimate Staffing is actively seeking an experienced Office Manager to join their client's team in California. This vital role involves overseeing daily office operations, managing administrative functions, and supporting various departments to ensure seamless workflow. The ideal candidate will bring strong organizational skills, excellent communication abilities, and experience in office management to help the company run efficiently and effectively.</p><h2>Responsibilities:</h2><ul><li>Coordinate and manage schedule appointments, meetings, and calendar activities for leadership and teams.</li><li>Supervise administrative staff and oversee office operations to maintain a productive work environment.</li><li>Handle vendor management tasks including procurement, contract negotiations, and maintaining supplier relationships.</li><li>Work with the Service Team to prepare spare parts shipments, PM scheduling, tracking, and filing.</li><li>Support the procurement team in spare parts inventory management.</li><li>Support human resources functions such as onboarding new employees, training & development initiatives, and maintaining personnel records.</li><li>Support team with projects or event coordination.</li><li>Oversee front desk responsibilities including multi-line phone systems, phone etiquette, greeting visitors, and managing incoming correspondence.</li><li>Organize filing systems and ensure all administrative documentation is accurate, up-to-date, and easily accessible.</li></ul><h2>Qualifications:</h2><ul><li>Proven experience in office management, clerical work, or administrative roles with a focus on efficiency.</li><li>Strong communication skills with the ability to interact professionally with clients, vendors, and team members.</li><li>Excellent organizational skills with attention to detail in scheduling, filing, and recordkeeping.</li><li>Supervising experience with the ability to lead teams effectively.</li><li>Knowledge of human resources practices including onboarding and employee training.</li><li>Experience in event planning and vendor management to coordinate company functions smoothly.</li></ul><h2>Work Hours:</h2><p>Monday to Friday, first shift</p><h2>Benefits:</h2><ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li><li>401(k) & 401(k) matching (eligible after one year of service)</li></ul><h2>Additional Details:</h2><p>This position is a supervisory role with a salary range of $60,000 to $70,000 per year.</p><p><em>All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. </em></p>

Ultimate Staffing Services

Office Manager

Administrative Skills

Administrator Documentation

Calendar Management

Contract Management

Contract Negotiation

County Ordinances

Customer Relations

Dental Insurance

Event Management

Human Resources

Human Resources Processes

Inventory Management

Mail Processing

Onboarding

People Management

Purchasing/Procurement

Schedule Development

State Laws and Regulations

Team Lead/Manager

Team Player

Telephone Skills

Training/Teaching

Vendor/Supplier Management

Broadbean

Administration jobs in Lane, CA need you! Apply today and take the next step in your career.

Administration Jobs in Lane, CA Hiring Now | Monster

Administration Jobs in Lane, CA

Jobs

Resume Resources

Get noticed by top employers!

Administration Jobs in Lane, CA

Jobs

Corporate Office ManagerBeets Hospitality Group

Office ManagerUltimate Staffing Services

Resume Resources