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A successful person in this role becomes a trusted “get it done” resource who keeps leadership organized, helps the business stay on track, strengthens company culture, and ensures important details do not fall through the cracks. The right candidate will serve as an operational hub for the company—supporting executives, helping manage office operations, coordinating internal processes, and strengthening team culture.

Location: In-Office (No Remote Work) Company: Impact Suite / Schools by Impact Suite Schedule: Part-Time (20 hours per week)About Impact SuiteImpact Suite is a growing technology companyserving schools and organizations through innovative communication and operational solutions. We value initiative, accountability, excellent service, and strong company culture.Position OverviewWe are seeking a highly organized, proactive Part-Time Office Manager / Executive Assistant to support leadership and help oversee day-to-day business operations from our office.This role is ideal for someone who enjoys solving problems, creating structure, supporting people, and helping a growing company run smoothly. The right candidate will serve as an operational hub for the company—supporting executives, helping manage office operations, coordinating internal processes, and strengthening team culture.Key Responsibilities<ul><li>Manage executive calendars, scheduling, and recurring company meetings</li><li>Prepare agendas, reminders, follow-up items, and administrative support for leadership</li><li>Support day-to-day office and business operations, including HR administration, accounting coordination, vendor communication, and operational follow-up</li><li>Track invoices, subscriptions, vendor obligations, and help ensure important tasks are completed</li><li>Professionally communicate with vendors, partners, clients, and outside contacts on behalf of the company</li><li>Support company culture through team celebrations, employee events, onboarding coordination, and occasional retreats</li><li>Identify operational gaps or overlooked tasks and proactively help solve them</li><li>Use Slack and standard business tools to support communication and coordination</li><li>Handle sensitive information with professionalism and confidentiality</li><li>Maintain basic awareness of HIPAA and healthcare privacy expectations as they relate to healthcare technology</li></ul>Qualifications<ul><li>Experience in office management, executive assistance, business administration, operations coordination, or a similar role</li><li>Basic understanding of business functions including HR, accounting, operations, and executive support</li><li>Strong written and verbal communication skills with excellent customer service instincts</li><li>Highly organized with strong follow-through and attention to detail</li><li>Familiarity with an AI tool(s) and writing prompts for daily tasks</li><li>Resourceful, dependable, and comfortable managing multiple priorities</li><li>Comfortable asking questions, learning new systems, and stepping in where needed</li><li>Familiarity with Slack and common business software tools</li><li>Experience in healthcare, healthcare technology, SaaS, education technology, or entrepreneurial environments is a plus</li></ul>Success in This RoleA successful person in this role becomes a trusted “get it done” resource who keeps leadership organized, helps the business stay on track, strengthens company culture, and ensures important details do not fall through the cracks.

Impact Suite

Part-Time Office Manager / Executive Assistant

Accounting

Administrative Skills

Artificial Intelligence (AI)

Billing

Business Administration

Business Operations

Business Solutions

Calendar Management

Communication Skills

Customer Support/Service

Detail Oriented

Entrepreneurship

Event Management

Executive Assistant Skills 

Follow Through

HIPAA (Health Insurance Portability and Accountability Act)

Healthcare

Leadership

Multitasking

Office Management

Onboarding

Operational Communications

Operational Support

Operations Management

Organizational Skills

Presentation/Verbal Skills

Problem Solving Skills

Process Management

Slack

Software as a Service (SaaS)

Writing Skills

IRecruitee

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Part-Time Office Manager / Executive Assistant Impact Suite

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