UNKNOWN

ADAPTED_NOW

This role is ideal for someone who enjoys being organized, communicating professionally with clients, and keeping daily operations running smoothly. Youll assist with scheduling, client communications, document preparation, and office coordination while maintaining confidentiality and accuracy.

HOUR

Administrative Assistant/Office mgr. (Part-Time) Financial Services / Retirement PlanningLocation: 100 Fountain Ave. Suite 404Were seeking a dependable, detail-oriented Administrative Assistant/Office manager to support a busy financial services and retirement planning office. This role is ideal for someone who enjoys being organized, communicating professionally with clients, and keeping daily operations running smoothly. Youll assist with scheduling, client communications, document preparation, and office coordination while maintaining confidentiality and accuracy.34 days per week7 hours per dayHours: [ 9:00 AM5:00 PM] 1 hr. lunch (set schedule with some flexibility as needed)Salary Range: $13.00 per hour BenefitsHourly Base Salary + Bonus OpportunitiesCareer Growth OpportunitiesHands on TrainingMon-Fri Schedule Responsibilities Key ResponsibilitiesGreet clients and provide professional, welcoming in-office experienceAnswer phones, manage email communication, and route requests appropriatelySchedule appointments, manage calendars, and send reminders/follow-upsPrepare, organize, scan, and file client documents (digital and paper)Support meeting preparation (packets, forms, notes, basic follow-up tasks)Perform data entry and maintain accurate client recordsAssist with basic office tasks such as supply ordering and general organizationHelp track workflow items, deadlines, and outstanding client requestsHandle sensitive client information with discretion and professionalismOther administrative duties as assignedAdministrative Assistant/Office mgr. (Part-Time) Financial Services / Retirement PlanningLocation: 100 Fountain Ave. Suite 404 Requirements Required QualificationsHigh school diploma or equivalentStrong attention to detail and ability to follow documented processesProfessional communication skills (phone, email, and in-person)Comfortable with computers and office equipment (scanner, copier, printer)Ability to maintain confidentiality and handle sensitive informationPreferred Qualifications (Nice to Have)1+ year administrative, receptionist, or office support experienceExperience with Microsoft Office and/or Google WorkspaceComfortable working with client records, forms, and compliance-minded processesFinancial services, insurance, banking, or professional office experience a plusEfficient typingSkills & Traits We ValueOrganized, reliable, and punctualFriendly and client-focusedAble to manage multiple tasks without losing accuracyComfortable working independently and as part of a small teamWilling to learn new systems and procedures

Jordan Insurance & Investments inc.

Administrative assistant/ Office manager

Administrative Skills

Banking Services

Calendar Management

Communication Skills

Copying Machines

Customer Relations

Data Entry

Detail Oriented

Document Scanners

Email Management/Administration

Financial Services

Insurance

Microsoft Office

Multitasking

Office Equipment

Office Management

Operations

Organizational Skills

Printers

Record Keeping

Retirement Planning

Telephone Skills

Time Management

Typing

IdealTraits

FEED

North Wind Dynamics, LLC is an Alaska Native-owned Small Disadvantaged Business, specializing in infrastructure support services and facilities maintenance, base operating services, waste management, radiological services, security control, force protection, environmental services, janitorial services, professional, administrative, and management services. Researches, summarizes, and analyzes information; calculates statistics and compiles data to prepare special and recurring reports containing specialized or sensitive information following management's direction; selects relevant information from a variety of sources.

Location: Paducah, Kentucky Title: Administrative Assistant I Schedule (FT/PT): Regular Full Time Travel Required: No Government Clearance: Ability to Obtain North Wind Dynamics, LLC is an Alaska Native-owned Small Disadvantaged Business, specializing in infrastructure support services and facilities maintenance, base operating services, waste management, radiological services, security control, force protection, environmental services, janitorial services, professional, administrative, and management services. POSITION PURPOSE: Under general supervision, provides high level day-to-day administrative support and performs a diverse scope of office-related duties for assigned work groups throughout the organization. ESSENTIAL DUTIES AND RESPONSIBILITIES: <ul><li>Provides high-level administrative support and performs a full range of unique duties in accordance with established procedures and guidelines</li><li>Demonstrates accuracy, judgment, initiative, discretion, and flexibility</li><li>Coordinates, attends, and participates in various meetings as requested</li><li>Gathers/organizes material and information for meetings, coordinates items for the agenda, identifies audio/visual and other logistical support needs, sets up meeting space, and distributes material to participants prior to meetings</li><li>Takes, prepares, and distributes minutes of meetings as requested by management; may prepare other meeting materials that require specialized knowledge of the assigned function</li><li>Researches, summarizes, and analyzes information; calculates statistics and compiles data to prepare special and recurring reports containing specialized or sensitive information following management's direction; selects relevant information from a variety of sources</li><li>Prepares deliverables, correspondence, reports, or other documents from rough drafts or other sources; corrects grammar, spelling, and punctuation errors; edits wording without changing intended message</li><li>Submits deliverables, correspondence and reports for submittal to North Wind Program Manager and/or DOE as appropriate</li><li>Maintains calendar(s) for assigned staff, as requested; regularly prioritizes and arranges meetings, conferences, and appointments; arranges necessary travel reservations and itineraries; anticipates and prepares background materials needed requiring application of specialized knowledge of the assigned function</li><li>Investigates, evaluates, and resolves issues within scope of position; seeks out advice and counsel from peers and immediate supervisor as appropriate</li><li>Ensures an effective and efficient communication network with other Administrative personnel</li><li>Creates purchase orders and check/credit card authorizations as necessary</li><li>Performs records management functions as requested</li><li>Updates Master Tracking as necessary upon completion of tasks</li><li>Performs back-up duties for other Administrative Assistants</li><li>Maintains a high degree of professionalism and demonstrates confidentiality at all times</li><li>Processes Work Instructions, Procedures, Plans, and Policies through review, correction, and submission to document control</li><li>Updates logs for tracking as necessary</li><li>Maintains files as necessary</li><li>Performs other duties as assigned</li></ul>MINIMUM QUALIFICATIONS: Education and Experience: <ul><li>High School Diploma or GED</li><li>Bachelor's degree in Business Administration or comparable field of study is preferred</li><li>Two plus (2+) years direct applicable experience</li></ul>Skills and Abilities: <ul><li>Exceptional communications skills, both written and verbal</li><li>Superior organizational skills and dedication to completing projects both accurately and in a timely manner </li><li>Flexible, dependable, and adaptable</li><li>Detail oriented and comfortable working in a fast-paced office environment </li><li>Proficient in Microsoft Office suite software applications</li><li>Experienced with Microsoft Outlook and specifically skilled with sending emails, scheduling meetings, and managing multiple calendars</li></ul>Special Requirements:<ul><li>Must be a citizen of the United States and authorized to work in the US</li><li>Must have a valid driver's license and be able to operate a government vehicle</li><li>Ability to obtain and maintain a Department of Energy “L” security clearance</li></ul>PHYSICAL DEMANDS: <ul><li>Must be able to meet physical capacity requirements of position as determined by the Occupational Medical Provider.</li><li>Must be able to wear company-provided personal protection equipment if/when required.</li></ul>WORKING ENVIRONMENT: The work is conducted both indoors and outdoors. While performing the duties of this job, the employee may be exposed to outside weather conditions. The noise level in the work environment is normally mild to moderate. The employee will be exposed to moving mechanical equipment, machinery, and vehicles. The employee must be able to stand for long periods and walk across uneven terrain.REASONABLE ACCOMMODATION: North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis.  If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the <a href="https://northwindgrp.com/careers/request-for-reasonable-accommodation-confidential/" rel="nofollow">Request for Reasonable Accommodation</a> form to get assistance.North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.Proof of citizenship will be required as a condition of employment. Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.

North Wind Group

Administrative Assistant I 04134 NWD

Administrative Management

Analysis Skills

Audiovisual

Business Administration

Capacity Requirements Planning (CRP)

Conference Management

Credit Cards

Custodial Services

Customer Support/Service

Data Collection

Document Control

Driver's License

Establish Priorities

Facilities and Maintenance

File Maintenance

Government

Healthcare Providers

High School Diploma

Meeting Minutes

Network Administration/Management

Plan Meetings

Prepare Correspondence

Presentation/Verbal Skills

Problem Solving Skills

Procedure Development

Project/Program Management

Protective Services

Purchase Orders

Records Management

Security Clearance

Small Business

Statistics

Travel Planning

United States Citizen

United States Department of Energy (DOE)

Waste Management

Willing to Travel

Writing Skills

BreezyHR

OTHER

Ensure members are scheduled, staff is scheduled, time sheets are managed, payroll is prepared, inventory is managed and other general practice management functions occur. We are an integrated care company with three lines of service 1) Senior Primary Care 2) PACE - The Program of All-Inclusive Services for the Elderly and 3) Care Management.

<h3>About LIFE COORDINATED: </h3>LIFE COORDINATED is transforming eldercare and we invite you on this journey. We are an integrated care company with three lines of service 1) Senior Primary Care 2) PACE - The Program of All-Inclusive Services for the Elderly and 3) Care Management. Our corporate mission is to help elders live their best life at home with support and dignity.<h3>The Role Mission:</h3>The role mission of the Business Office Manageris to help grow the Senior Primary Care line of business. The right candidate should be a self starter with the ability and desire to get things done. This is a minimum 40 hour role working in the community at the delivery sites and in the office in Benton, KY. This is a key role around which an expanding team will be built. Healthcare and or Physician Practice Management required. Below are many of the key ROLE RESPONSIBILITIES:<ul><li><ul><li>Practice Management<ul><li>Ensure members are scheduled, staff is scheduled, time sheets are managed, payroll is prepared, inventory is managed and other general practice management functions occur</li><li>Be familiar with HIPAA and other regulatory requirements</li></ul>Business Office Operations:<ul><li>Oversee various practice operations, including Billing, Scheduling, Coding, Payroll Processing, Inventory Accounting, and Patient Billing.</li><li>Ensure accurate and timely financial transactions.</li></ul>Financial Reporting:<ul><li>Prepare and distribute monthly financial statements timely.</li><li>Assist with regulatory reporting requirements (CMS, IRS, etc..).</li></ul>Technical Accounting:<ul><li>Research and address technical accounting issues to ensure compliance.</li><li>Support/oversee month-end and year-end close processes.</li></ul>Budgeting and Forecasting:<ul><li>Track and administer budgets and financial forecasts.</li><li>Analyze variances and provide insights to improve financial performance.</li></ul>Internal Controls:<ul><li>Adhere to business processes and accounting policies.</li><li>Strengthen internal controls to safeguard financial integrity.</li></ul></li><li/></ul></li></ul><ul></ul><ul></ul><ul></ul>EDUCATION: Bachelors Degree or Higher<ul><li>Bachelor's or Master's degree in accounting, finance or related field.</li><li>CPA or CMA is a bonus</li><li>Clinical Licensure AND business expertise is a bonus.</li></ul>EXPERIENCE: <ul><li>Proven work experience healthcare operations and Physician Practice Management</li><li>At least 5 years healthcare operations and or Physician Practice Management</li><li>Thorough knowledge of generally accepted accounting principles (GAAP).</li><li>Experience with creating financial statements and general ledger functions.</li><li>Excellent accounting software user and administration skills.  NetSuite  a plus.</li><li>Advanced knowledge of Excel</li><li><ul></ul></li></ul>ADDITIONAL IMPORTANT ATTRIBUTES:<ul><li>Effective communicator.</li><li>The ability to think strategically.</li><li>Strong analytical skills.</li><li>Demonstrates unwavering integrity, maintaining transparency and ethical conduct.</li><li>Strong problem-solving skills.</li><li>The ability to manage accounting staff, providing guidance, training and performance evaluations.</li></ul>

Administration Jobs in Mayfield, KY

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Administration Jobs in Mayfield, KY

Administrative assistant/ Office manager Jordan Insurance & Investments inc.

Administrative Assistant I 04134 NWD North Wind Group

Business Office Manager HEOPS Inc

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