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Position Summary: The Office Manager in this non-profit organization provides leadership and oversight of daily administrative operations to ensure the office functions efficiently, professionally, and in alignment with the mission and ministry of the congregation. This position serves as administrative support to pastoral staff, ministry leaders, and the council while maintaining systems that support financial integrity, confidentiality, and operational excellence.

Job Position: Office Manager Location: Fargo, ND 58104 Salary: $47, 840.00-49, 920.00 Schedule: Monday, Tuesday, & Thursday - 8am-5pm, Friday 8am-12pm unless working Sunday 2-3, Sundays/month - 8am-12pm - have corresponding Friday off that week. Benefits: Health benefits, 401(k) w/match, FSA, Term Life Insurance, PTO, and 7 paid holidays Position Summary: The Office Manager in this non-profit organization provides leadership and oversight of daily administrative operations to ensure the office functions efficiently, professionally, and in alignment with the mission and ministry of the congregation. This position serves as administrative support to pastoral staff, ministry leaders, and the council while maintaining systems that support financial integrity, confidentiality, and operational excellence. Key Responsibilities Office Administration & Operations Oversee daily church office operations and workflow. Maintain office policies, procedures, and administrative systems. Supervise and coordinate front office communications and visitor reception. Manage office supplies, equipment, and vendor relationships. Human Resources Support Assist with onboarding and offboarding processes. Support performance documentation and compliance tracking. Communication & Ministry Coordination Assist with weekly bulletins, newsletters, and internal communications. Maintain church calendar and coordinate facility scheduling. Serve as primary point of contact for members and community inquiries. Support ministry leaders with administrative needs. Governance & Compliance Maintain official church records and document retention practices. Support Church Council and annual meeting preparation, minutes, and documentation. Assist with regulatory filings and annual reporting requirements as directed. Qualifications Required Minimum 3 5 years of administrative or office management experience. Strong organizational, written, and verbal communication skills. Proficiency in Microsoft Office, church management software (general database - will teach specific), and financial systems. Ability to maintain confidentiality and exercise sound judgment. Commitment to supporting the mission and values of the organization. Preferred Experience in a church or nonprofit setting. Familiarity with database entry and maintenance. Experience supporting boards, councils, or committees. Core Competencies Professionalism and servant leadership. Attention to detail and accuracy. Ability to prioritize and manage multiple responsibilities. Collaborative team approach. Problem-solving and proactive communication. Other Responsibilities: Perform additional duties as assigned. How to Apply: Contact: Tyia Email: tyia@pesfargo.Com Phone: 701-293-6905 Or apply online Preference Employment Solutions is a local employment company successfully assisting job seekers for over 30 years! We are FREE and CONFIDENTIAL. Preference Employment Solutions is an equal opportunity employer.

Preference Employment Solutions

Office manager

Administrative Skills

Calendar Management

Church Management Software

Communication Skills

Detail Oriented

Establish Priorities

Facilities Management

Financial Systems

Human Resources

Leadership

Maintain Compliance

Microsoft Office

Newsletter

Nonprofit

Office Equipment

Office Management

Onboarding

Operations

Organizational Skills

Presentation/Verbal Skills

Problem Solving Skills

Regulatory Submissions

Servant leadership

Support Documentation

Systems Maintenance

Team Player

Training/Teaching

Vendor/Supplier Relations

Writing Skills

HaleyMarketing

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Education: High school Diploma or GED equivalent required; Bachelor’s degree preferred; Experience: Previous residence life, Greek-letter organization or other group-living experience preferred. Manage multiple service providers, including identifying vendors, gathering quotes, overseeing work needed and remitting invoices to the Regional Property Manager.

<h4>*Note: Based on the needs of the organization and the selected candidate, this position may be filled as either a full-time position within the listed salary or part-time position. </h4><h2></h2><h2>About the FHC:</h2>Formed in the Summer of 2010, the Fraternity Housing Corporation (FHC) elevates the value of AlphaGamma Delta membership by providing safe, competitive, and attractive housing and storage facilitiesfor the members of Alpha Gamma Delta. The FHC fulfills its mission through professional propertymanagement and prudent financial management, as well as innovative, diligent, and future-focusedinvestments in property and property improvements. The FHC owns or leases more than 95 AlphaGamma Delta homes, dorms, lodges, suites, and storage spaces across the United States and iscommitted to providing the highest quality property management support for each unique chapterserved. <h2>Accommodations:</h2>1 bedroom suite - includes:<ul><li>Bedroom</li><li>Living Room</li><li>Private Bathroom</li><li>Small Kitchen Area</li></ul><h2>Job Summary:</h2>The live-in House Director manages the day-to-day operations of the chapter house, includingvarious administrative tasks, security of the chapter facility, environmental safety, oversight of thephysical facility and its grounds, management of resident emergencies, assistance with portions ofthe meal service program, repairs and maintenance, cleanliness, basic financial matters andsupervision of vendors and hired staff as applicable. Working closely with the assigned RegionalProperty Manager, the House Director will ensure the highest quality of service is provided, whilecarrying out all chapter house rules/bylaws, Fraternity, FHC and/or University policies for acomfortable and safe living environment for Alpha Gamma Delta chapter members. The HouseDirector lives at the chapter facility and must be present seven days and nights weekly excludingextended holiday breaks when the facility is closed. <h2>Duties/Responsibilities:</h2><ul><li>Communicate via phone or teleconference at least once a week with Regional Property</li><li>Manager</li><li> Submit House Director report weekly</li><li> Communicate in-person at least once a week with student Director of Property and Head</li><li>Chef</li><li> Schedule and conduct the opening and closing of the chapter house</li><li> Schedule and conduct at least one house meeting per semester or quarter</li><li> Maintain a master calendar with the university dates, holidays, chapter events, major</li><li>repairs, etc.</li><li> Manage on-going vendor relationships and help negotiate contracts as requested by the</li><li>Regional Property Manager</li><li> Ensure compliance with policies, rules and regulations set by Alpha Gamma Delta, the</li><li>Fraternity Housing Corporation, university, Chapter and other local authorities such as</li><li>public health departments</li><li> Keep up-to-date information files and records on keys, furnishings/appliances, general</li><li>maintenance, residents, employees, vendors, security system, etc.</li><li> Manage repairs under $500</li><li> Manage multiple service providers, including identifying vendors, gathering quotes,</li><li>overseeing work needed and remitting invoices to the Regional Property Manager</li><li> Coordinate routine maintenance and inspections</li><li> Help create strategy for long-term care and upkeep of facility</li><li> Perform daily property inspections</li><li> Coordinate, schedule and supervise the work responsibilities of the housekeeping vendor(s)</li><li>and/or staff</li><li> Assist in the development and monitor standard cleaning routine</li><li> Order and maintain adequate levels of cleaning supplies and equipment</li><li> Arrange for annual deep cleans of floors, rugs and furniture</li><li> Arrange for lawn, ground and exterior maintenance</li><li> Arrange for regular pest control service</li><li> Perform light cleaning or disinfecting as needed</li><li>-=Schedule and conduct daily inspection of the chapter house and surrounding grounds</li><li> Ensure that all electrical, plumbing and heating/cooling systems are in line with code and</li><li>in proper working order</li><li> Regularly inspect all safety and related devices including fire extinguishers, exit doors,</li><li>smoke detectors, exit lights, alarms, locks, etc.</li><li> Complete three fire drills throughout the academic year</li><li> Work with Regional Property Manager on all personnel issues</li><li> Submit timesheet every two weeks to Regional Property Manager</li><li> Connect with the chapter’s Director of Property Mt on a regularly scheduled basis to review</li><li>housing-related items</li><li> Handle minor purchases such as daily operational expenses</li><li> Collect invoices from vendors, verify their amounts and work completed, and scan copies</li><li>to Regional Property Manager for payment</li><li> Reconcile monthly credit card statement</li><li> Manage and/or be the first responder to member incidents and emergencies</li><li> Meet regularly with chapter members, officers and advisor leadership to discuss house</li><li>operations and use</li><li> Be present at certain chapter events; Communicate effectively with advisors, parents,</li><li>alumnae, university representatives, community members and other guests</li><li> Other duties as assigned</li></ul><h2>Required Knowledge/Skills/Abilities:</h2><ul><li>Must be able to read, speak, and write in fluent English</li><li> Must pass criminal background check</li><li> PC proficient and skills in Microsoft Office and Outlook</li><li> Excellent oral and written communication skills</li><li> Goal and team oriented, able to work closely with people while exhibiting a positive</li><li>attitude</li><li> Well organized – Able to work and make sound decisions under pressure and within tight</li><li>deadlines</li></ul><h2>Education:</h2><ul><li>High school Diploma or GED equivalent required;</li><li> Bachelor’s degree preferred;</li></ul><h2>Experience:</h2><ul><li>Previous residence life, Greek-letter organization or other group-living experience preferred</li></ul><h2>Competencies:</h2><ul><li>Customer focus – Build strong customer relationships and deliver customer-centric solutions</li><li> Communicates effectively – Develop and deliver multi-mode communications that convey a clear understanding of the unique needs of different audiences</li><li> Situational adaptability – Adapt approach and demeanor in real time to match the</li><li>shifting demands of different situations</li><li> Action oriented – Take on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm</li><li> Interpersonal Savvy - Relate openly and comfortably with diverse groups of people</li></ul><h2>Physical Demands and Work Environment:</h2>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment is primarily in an office environment but involves frequent work performed from out-of-office locations for job related activities and occasional activities which are outdoors. Reasonable accommodation(s) may be made toenable individuals with disabilities to perform the essential functions:<ul><li>Lifts and carries up to 35lbs on a daily basis</li><li> Climbs stairs several times per day</li><li> Reads invoices, manuals, labels, policies, etc.</li><li> Kneels, bends, and reaches for items often</li><li> Stands 65% of the time while working</li><li> May work extended hours and/or non-traditional hours (i.e. able to respond to</li><li>emergencies 24/7)</li><li> Works indoors and outdoors</li><li> Must live on-site at the chapter facility</li></ul><h2>Other Duties:</h2>The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.<h2>Equal Employment Opportunity Policy:</h2>We are an equal opportunity employer and do not discriminate in hiring or employment based on race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.

Alpha Gamma Delta Property Management, LLC

Sorority House Director / Manager - ND State University (Beta Beta)

Billing

Cleaning Equipment

Computer Skills

Contract Negotiation

Cook Dishes

Credit Cards

Customer Relations

Electricity

Emergency Management

English Language

Financial Management

Fire Alarm

Furniture

High School Diploma

Home Inspections

Housekeeping/Cleaning

Interpersonal Skills

Legal

Long-Term Care

Maintenance Services

Microsoft Outlook

Operational Expenditure (OPEX)

Pest Control

Physical Demands

Plumbing

Project Tracking

Property Management

Public Health

QoS (Quality of Service)

Quality Management

Regulations

Safety/Work Safety

Strategic Planning

Student Housing

Teleconferencing

Time Management

University/School Policies

Vendor/Supplier Management

Vendor/Supplier Selection

Workplace Issues

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Sorority House Director / Manager - ND State University (Beta Beta) Alpha Gamma Delta Property Management, LLC

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