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This role is critical to the internal functioning of the business, handling essential administrative, HR, and operational tasks that allow the owner and team to stay focused on growth, projects, and execution. This is a hybrid role combining elements of executive support and office management, ideal for someone who enjoys bringing structure, organization, and clarity to a fast-growing environment.

<h2>Administrative Assistant</h2><h3>Luxury Landscape Architecture Firm</h3>Hybrid | Jupiter, FLSupport the Team. Protect the Process. Keep Operations Running Smoothly.M. Hudson Design is seeking a highly organized, dependable Administrative Assistant to support company operations and leadership. This role is critical to the internal functioning of the business, handling essential administrative, HR, and operational tasks that allow the owner and team to stay focused on growth, projects, and execution.This position is ideal for someone who is detail-oriented, discreet, and proactive, and who takes pride in managing behind-the-scenes responsibilities such as payroll support, HR administration, employee onboarding and offboarding, insurance renewals, and executive calendar and email management. This is a non-client-facing role focused entirely on internal systems, processes, and team support.<hr/><h2>About M.Hudson Design</h2>M. Hudson Design is a rapidly growing, high-end residential landscape design and construction management firm serving South Florida. With over 25 years of professional design experience, the company is known for delivering thoughtful, refined outdoor environments through strong leadership, clear processes, and disciplined execution.Our culture is built on core values that guide how we work internally and how we grow as a team: Communication, Empathy, Discipline, Greatness, Collaboration, Rightness, Simplicity, and Kindness.As we scale, we believe that strong systems, organized operations, and reliable internal support are essential. When the foundation is solid, our creative and leadership teams can focus on doing their best work and continuing to elevate the business. <hr/><h2>The Role</h2>As an Administrative Assistant, you will play a key role in managing the back end of the business while directly supporting the owner with calendar, email, and priority management. This is a hybrid role combining elements of executive support and office management, ideal for someone who enjoys bringing structure, organization, and clarity to a fast-growing environment.You will be entrusted with confidential information and responsible for coordinating internal processes that directly impact operational efficiency. As the company continues to grow, this role has the potential to evolve into a full-time Executive Assistant or senior administrative leadership position.This is a detail-driven role with meaningful responsibility and long-term growth potential. <hr/><h2>Key Responsibilities</h2><ul class="list-disc pl-8"><li>Manage the owner’s calendar, email, priorities, and internal scheduling to improve time management and focus</li><li>Support payroll administration, including hours tracking, documentation, and coordination with external payroll providers</li><li>Assist with basic HR responsibilities, including employee onboarding and offboarding, personnel records, and internal documentation</li><li>Manage insurance policies and renewals (general liability, workers’ compensation, auto, etc.) and maintain compliance records</li><li>Track and coordinate business license renewals, certifications, and required filings</li><li>Maintain organized digital filing systems for internal records, contracts, HR files, and operational documentation</li><li>Prepare internal reports, documents, and administrative materials as needed</li><li>Support leadership with day-to-day administrative, organizational, and operational tasks</li><li>Help improve internal systems, processes, and workflows as the company continues to grow</li></ul> <hr/><h2>Who This Role Is For</h2>This role is ideal for someone who:<ul class="list-disc pl-8"><li>Enjoys creating order and structure</li><li>Is proactive and anticipates needs</li><li>Communicates clearly and professionally</li><li>Thrives in a fast paced, detail oriented environment</li><li>Takes ownership and accountability seriously</li><li>Values kindness, teamwork, and consistency</li></ul><hr/><h2>Qualifications</h2><h3>Required</h3><ul class="list-disc pl-8"><li>Prior administrative or executive assistant experience</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>High attention to detail and follow through</li><li>Comfort with technology and learning new systems</li></ul><h3>Preferred</h3><ul class="list-disc pl-8"><li>Experience supporting sales or professional services teams</li><li>Familiarity with CRM or project management tools</li><li>Experience in design, construction, or luxury services environments</li><li>Proficiency in Microsoft Office and Google Workspace</li></ul><hr/><h2>Compensation and Benefits</h2>Competitive hourly or salaried compensation based on experience Health, dental, and vision insurance Paid time off Hybrid work flexibility- After 90 days Supportive and respectful team culture Opportunity for growth as the company scales<hr/><h2>Equal Opportunity Employer</h2>M. Hudson Design is committed to building a diverse and inclusive workplace. All qualified applicants are encouraged to apply.<hr/><h2>How to Apply</h2>If you are organized, dependable, and ready to support a high end design firm, complete the application on this page and submit all requested information.Thank you for your interest in M. Hudson Design.

M.Hudson Design, Inc.

Administrative Assistant/Office Manager

Administrative Skills

Calendar Management

Communication Skills

Construction Design

Construction Management

Customer Relations

Customer Relationship Management (CRM)

Design Services

Detail Oriented

Documentation

Email Management/Administration

Executive Assistant Skills 

Follow Through

Insurance

Leadership

Maintain Compliance

Office Management

Onboarding

Operational Support

Operations Processes

Organizational Skills

Payroll Administration

Payroll Management

Presentation/Verbal Skills

Process Management

Professional Services

Project Execution

Project Management Software

Record Keeping

Reporting Skills

Sales Support

System Operations

Time Management

Writing Skills

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Administrative Assistant/Office ManagerM.Hudson Design, Inc.

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