FULL_TIME

FEED

YEAR

Manage daily operations of the Refractive Surgery Center, including ordering and maintaining required forms and supplies. Provide customer service support to patients and staff, answering questions and assisting with administrative processes.

Job Title: Medical Administration SpecialistLocation: 10th Medical Group, U.S. Air Force Academy, Colorado, 80840Tentative Start Date: December 1, 2025Work Schedule: Monday–Friday, 8-hour shifts between 0600–1700, excluding federal holidaysQualifications:<ul><li>Education: Bachelor’s degree in health care administration, business, information management, or a related medical discipline is required</li><li>Experience:</li></ul><ul><li>Minimum 12 Months of experience in medical administration or healthcare office operations required.</li><li>Working knowledge of computers, including Microsoft Word, Excel, PowerPoint, and EHR GENESIS.</li><li>Ability to type 30–40 words per minute.</li><li>Experience with budget preparation and management is preferred.</li><li>Experience in ophthalmology clinic or supply management a plus.</li></ul><ul><li>License/Certification: Basic Life Support (BLS) required.</li></ul><ul><li>Other Requirements:</li></ul><ul><li>Must be a U.S. Citizen.</li><li>Strong organizational skills, attention to detail, and effective communication in English.</li></ul>Documents Required for Submission:<ul><li>Updated Resume (With all gaps explained)</li><li>Basic Life Support (BLS) certification. </li></ul>Responsibilities<ul><li>Perform administrative and clerical support functions within the Medical Treatment Facility (MTF).</li><li>Manage daily operations of the Refractive Surgery Center, including ordering and maintaining required forms and supplies.</li><li>Prepare correspondence, memoranda, reports, and medical statements.</li><li>Support budget proposals, monitor expenditures, and assist in managing clinic finances.</li><li>Maintain patient and administrative records in compliance with HIPAA and DHA policies.</li><li>Coordinate with healthcare staff and leadership to support clinic operations and patient care.</li><li>Use EHR GENESIS and other military databases to input and retrieve patient and administrative data.</li><li>Assist with presentation preparation, training materials, and administrative projects as needed.</li><li>Provide customer service support to patients and staff, answering questions and assisting with administrative processes.</li><li>Ensure all work is performed in compliance with DoD, DHA, and MTF procedures.</li></ul>Powered by JazzHR

Le CYR Consulting

Medical Administration Specialist

Administrative Skills

Basic Life Support (BLS)

Budget Management

Clinical Support

Communication Skills

Customer Support/Service

Detail Oriented

English Language

Expense Tracking

HIPAA (Health Insurance Portability and Accountability Act)

Health Information Management

Healthcare

Healthcare Administration

Leadership

Medical Affairs

Medical Office Administration

Medical Record System

Medical Records

Medical Treatment

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Military

Operational Support

Operations

Operations Management

Ophthalmology

Organizational Skills

Patient Care

Prepare Correspondence

Presentation/Verbal Skills

Records Management

United States Air Force (USAF)

United States Citizen

United States Department of Defense (DoD)

Vendor/Supplier Management

partner JazzHR

OTHER

UNKNOWN

Office Manager (Advanced) will be capable of executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 military, GS-15/NH-IV civilian), and/or general administrative support in all aspects of administration. • 3 years' experience executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 Military, GS15/NH-IV civilian), and/or general administrative support in all facets of administration.

HOUR

Overview:
Summary: Office Manager (Advanced) will be capable of executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 military, GS-15/NH-IV civilian), and/or general administrative support in all aspects of administration. Ability to work independently or leading teams to solve problems and have experience with DoD support. Capable of providing daily supervision and direction to support teams. Essential Duties and Responsibilities: • General Administrative Support• Access Control• Travel Support• Correspondence Support• Correspondence Management Support• Meeting Support• Meeting Attendance• Support in Communicating Policy and Guidance• Monitor Training and Education• Support the In-Processing of Functional Matrix Staff• Command Suite Receptionist• Other duties as assigned Experience, Education, and Licensure • BA/BS and 4 years' experience in administrative/business fieldo Acceptable substitute: AA and 6 years’ experience in administrative/business field -OR- HSDiploma or equivalent and 10 years’ administrative/business field• 3 years' experience executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 Military, GS15/NH-IV civilian), and/or general administrative support in all facets of administration.• Expert preparing, reviewing and coordinating executive level correspondence.• Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.• Expert in training and advising junior administrative assistants on all matters pertaining to administrative support provided to the Agency.• Expert in government records and database management process and procedures.• Expert in government travel processes and systems.• Expert in developing and maintaining administrative schedules including electronic schedules and calendars.• Expert in government correspondence handling procedures.• Proficient working with government task management systems.• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead).• Proficient working with government time-management procedures and systems.• Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.• Excellent communication skills to include phone, office etiquette, and written skills Reasonable Accommodations Reasonable accommodation may be made to enable individuals with disabilities toperform the following essential functions. Supervisor Responsibility None. Work Environment • All work is performed on-site in accordance with DOD/MDA Policies, Directives,and Processes• Work is performed indoors with some potential risks to safety and health hazardsrelated to electronics. Physical Requirements • May require lifting up to 25 pounds.• Requires visual acuity to use a keyboard and monitor. Travel Some travel may be required. Work Authorization/Security Clearance DoD Secret or higher security clearance, or the ability to obtain and maintain a Secretclearance. U.S. Citizenship is required. Additional Qualifying Factors: Must have the ability to obtain and maintain a security clearance. In addition, asatisfactory background screening, negative drug test, positive references and proof ofidentity and legal authorization to work in the United States are required. As an equal opportunity employer, The Tatitlek Corporation recognizes that our strengthlies in our people. Discrimination and all unlawful harassment, including sexualharassment, in employment is not tolerated. We encourage success based on ourindividual merits and abilities without regard to race, color, religion, national origin,gender, sexual orientation, gender identity, age, disability, marital status, citizenshipstatus, military status, protected Veteran’s status or employment

Salary:
$62.5K+

The Tatitlek Corporation

Office Manager (Advanced)

Access Authorization

Access Control

Calendar Management

Database Administration

DoD Secret Clearance

Government

Keyboards

Mail Processing

Microsoft Office

Microsoft Outlook

Microsoft Product Family

Office Management

Problem Solving Skills

Safety/Work Safety

Security Clearance

Team Lead/Manager

Telephone Skills

Time Management

Writing Skills

[AW]-iCims

email, and drop box for youth enrollment documents, emailing parents for missing documents needed to complete registration, add youth to the In-Process spreadsheet, processing requested documents to complete registration, emailing parents & directors when registration is compete. Receive, process, and manage one time and recurring credit card payments to include PayPal, World Pay, & USAePay; file in Director of Finance and Internal Control’s office.

<div>Boys & Girls Club of the Pikes Peak Region Job Title: Office Manager/Member Services Operating Unit: Central Office Weekly Hours: Fulltime Hourly Pay Range: $20-$22 (depending on experience) Department: Finance & Executive Date: 11/10/25 Mission Statement: To inspire and enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens.</div><div> </div><div>Position Overview: The Office Manager/Member Services’ primary role is to provide regular clerical and administrative support to the President/CEO and/or other administrative staff, as necessary. Along with providing financial, clerical, and administrative services to ensure efficient, timely, and accurate payment of accounts. Prepares correspondence, reports, maintains schedule and calendar, answers telephones, and maintains electronic & hard copy files.  </div><div> </div><div>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions. </div><div> </div><div>Essential Duties and Responsibilities: </div><ul><li>Communicate and handle incoming and outgoing electronic communications on behalf of the organization.</li><li>Perform regular administrative duties, calendar management, prepare correspondence and reports as requested and compose draft letters following established formats.</li><li>Manage Board files, assemble Board book, and transcribe Board minutes.</li><li>Order/pick up food for meetings (Board & Staff).</li><li>Process check-logs and send out “Thank You” letters within 48 hours.</li><li>Assist Development with Direct Mail letters and fundraising events.</li><li>Answer phones-talking to parents & re-directing phone calls to the appropriate party promptly and efficiently.</li><li>Manage/check general voicemail inbox.</li><li>Pick up P.O. Box mail & central office mail and give to VP of Development.</li><li>Greet & assist office guests.</li><li>Order/monitor office supplies and inventory.</li><li>Responsible for managing technology, inventory of office equipment, and service contracts, performing routine maintenance activities and contacting service representatives as needed (printers, phone system, internet, postage, master calendar).</li><li>Prepare meeting agendas and minutes, as necessary.</li><li>Set up All Hands Meetings every 6 weeks.</li><li>Interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.</li><li>Receive & process deposits from BGCPPR & Kids Club 360 locations.</li><li>Receive & process any payments received in office.</li><li>Receive, process, and manage one time and recurring credit card payments to include PayPal, World Pay, & USAePay; file in Director of Finance and Internal Control’s office.</li><li>Enter payments made in all forms into accounts in Vision.</li><li>Check and process Kids Club 360 registrations online & in the parent portal.</li><li>Maintain & update Financial Dept. monthly enrollment projections.</li><li>Receive and process Child Care Aware of America & National Association of Child Care Resource & Referral Agencies (Child Care Aware of America) approvals.</li><li>Prepare & submit Child Care Aware of America invoices & attendance forms for payment.</li><li>Receive and process Child Care Aware of America payments.</li><li>Enter Child Care Aware of America parent fee charges & email parents with balance due.</li><li>Process account withdrawals and vacation requests as submitted.</li><li>Manage past due accounts & collection processes.</li><li>Interface with parents about account payments and balances.</li><li>Prepare & submit Military Youth Outreach (MYO) billing submissions.</li><li>Request & process account refunds.</li><li>Assist Director of Finance with reimbursement grants by collecting information and filing requests for reimbursement.</li><li>Collect and submit weekly food/catering orders for Kids Clubs and Boys & Girls Clubs.</li><li>Registration – Assist with managing registration@bgcppr.org email, and drop box for youth enrollment documents, emailing parents for missing documents needed to complete registration, add youth to the In-Process spreadsheet, processing requested documents to complete registration, emailing parents & directors when registration is compete. Complete youth files and distribute youth files to appropriate Director.</li><li>Help parents with registration when they come into the office.</li><li>Manage, organize & archive youth files.</li><li>Check and manage info@bgcppr.org.</li><li>File and organize as needed.</li><li>Other duties as needed or assigned. </li></ul><div>Supervision Exercised:</div><div>The Office Manager/Member Services does not oversee or supervise any other positions.  </div><div>Qualifications: </div><ul><li>Strong work-ethic and a commitment to the mission and growth of the Boys & Girls Club of the Pikes Peak Region.</li><li>High School diploma or equivalent.</li><li>Knowledge using computer applications such as Microsoft Suites, especially Excel.</li><li>Must submit to and pass a background check.</li></ul><div> Skills: </div><ul><li>High ethical standards, confidentially, & professionalism.</li><li>Strong written and verbal communication skills.</li><li>Great administrative and organizational skills.</li><li>Computer skills to include Microsoft Office suites.</li><li>Excellent attention to detail and accuracy.</li><li>Effective customer service skills.</li><li>Time management skills.</li><li>Problem analysis and problem-solving skills.</li><li>Information Management.</li><li>The ability to work independently and as part of a team.</li><li>Interact well with others.</li><li>Ability to deal effectively with conflict.</li><li>Adapts well to change and fast paced environments. </li></ul><div>Employee Benefits Offered: Boys & Girls Club of the Pikes Peak Region offers medical, dental, and vision to full-time employees who work 30+ hours per week on average the first of the month following 60 days of employment. Our current coverage is with UnitedHealthcare. The company contributes 100%. Spouse and dependent medical, dental, and vision coverage is offered at the full expense of the employee. </div><div>The Club also offers life, basic Short-Term Disability and Long-Term Disability paid for by BGCPPR at 100% for employees only. </div><div>The organization also participates in a defined pension plan. This is a 401A employer contribution only. Normally, eligibility begins after the first year of employment as long as 1,000 hours has been met. Once eligibility has been met the Club currently pays 5% of your salary annually. In this plan we have a 2–6 year vesting schedule. </div><div>Additional benefits include 15 days of paid time off (PTO). This PTO accrues per pay period and is available for use upon hire. We have 12 traditional paid holidays that start upon hire as well.  </div><div>Physical Demands and Work Environment:</div><div>Frequently required to sit, walk, stand, hear, talk, see, use hands, reach and manipulate objects, tools or controls. This position requires mobility. One must have reliable transportation and a valid driver’s license. Duties involve moving boxes weighing up to 25 pounds on an occasional basis. Usual office working conditions with typical noise levels in the work environment. </div><div> </div><div>Disclaimer:</div><div>The information presented indicates the nature and level of work expected of employees in this classification. It is not designed to contain, nor be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees. </div> About Boys and Girls Club of the Pikes Peak Region:The Boys & Girls Club of the Pikes Peak Region has served the community since 1888. Our organization is also the oldest Club west of the Mississippi River and the eighth oldest Club of more than 4,300 worldwide. During our 137-year history, our organization has devoted itself to providing the youth of the Pikes Peak Region with a safe place to learn and grow. We operate two after school youth development programs and two before & after school child care programs in the Pikes Peak Region, serving approximately 1,400 youth with nationally acclaimed programming.

Boys and Girls Club of the Pikes Peak Region

Office Manager/Member Services

After School Programs

Billing

Catering Services

Childcare

Computer Skills

Credit Cards

Direct Mail

Driver's License

Equipment Maintenance/Repair

File Management

Finance

Fundraising

Inventory Management

Lift/Move 25 Pounds

Meeting Minutes

Office Equipment

Order Supplies

Past Due Accounts

Physical Demands

Plan Meetings

Printers

Reimbursement

Request for Information (RFI)

Retirement Plan

Spreadsheets

Team Player

Technical Leadership

Voice Mail

Betterteam

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Medical Administration Specialist Le CYR Consulting

Office Manager (Advanced) The Tatitlek Corporation

Office Manager/Member Services Boys and Girls Club of the Pikes Peak Region

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