NewRecruiting Support Specialist Sheakley Workforce StaffingRecruiting Support SpecialistCincinnati, OHFull timeRequired Qualifications Strong attention to detail and organizational skills Excellent written and verbal communication skills Ability to manage multiple priorities in a fast-paced environment Proficiency with Microsoft Office Comfortable learning and working within Applicant Tracking Systems (ATS) and other recruiting technology Strong follow-up skills and ability to maintain accurate documentation Professional and confident communication when working with candidates and contractorsPreferred Qualifications Previous staffing, recruiting, HR, or administrative support experience Applicant Tracking System (ATS) experience Experience coordinating background checks and drug screenings DocuSign experience QuickBooks experience Experience supporting contractors or contingent workforce programsWhat You'll Be DoingCandidate Support & IntakeAnswer and screen incoming recruiting line callsAssist candidates throughout the application processGuide candidates through the Applicant Tracking System (ATS)Document candidate intake information accuratelyAssist with resume uploads and candidate recordsMaintain accurate and up-to-date ATS documentationRoute qualified candidates and recruiting needs to the appropriate recruiterInterview & Onboarding CoordinationCoordinate and schedule candidate interviewsConduct professional reference checksSchedule required background checks and drug screeningsAssist candidates with onboarding paperwork and required documentationSupport compliance documentation through QuickBooks and DocuSignTrack outstanding onboarding requirements and follow up to ensure timely completionTimekeeping OversightReview contractor time entries for accuracy and completenessIdentify discrepancies and make approved time adjustments when necessaryEscalate timekeeping concerns to recruitersSend weekly timekeeping reminders to active contractorsFollow up on missing or incomplete time submissionsInvoice & Billing SupportSend weekly invoice reminders to contractorsTrack missing and late invoicesFollow up directly with contractors regarding outstanding documentationNotify recruiters of recurring or unresolved invoice issuesMaintain organized records to support accurate and timely processingContractor Relations & RetentionProvide ongoing administrative support to active contractorsAssist with contractor questions and route issues to the appropriate team memberTrack contractor milestones and retention initiativesCoordinate and track appreciation packages for active contractorsHelp ensure contractors receive consistent communication and support throughout their assignmentsTechnical KnowledgeCandidates should be comfortable working with or learning:Applicant Tracking Systems (ATS)Microsoft OfficeQuickBooksDocuSignBackground Check & Drug Screening PlatformsElectronic Timekeeping SystemsCandidate & Contractor DatabasesRecruiting and Onboarding WorkflowsDocument Management & RecordkeepingInvoice TrackingCompliance DocumentationWhat Success Looks LikeThe ideal candidate is organized, responsive, and proactive. Candidates receive timely support, contractors know who to contact for assistance, records remain accurate, and onboarding, timekeeping, and invoicing processes continue moving without unnecessary delays.
Administrative Assistant Precision StaffingAdministrative AssistantWoodlawn, OH$20–$22 / hourThe ideal candidate is a self-starter who can work independently , take initiative, prioritize responsibilities, and identify what needs to be completed without requiring constant supervision. Record and reconcile electronic payments, including Venmo, SwipeSimple, Apple Pay, and Google Pay.
Administrative Assistant Ferretti SearchAdministrative AssistantCincinnati, OHPerforms administrative support work in support of departmental functions; Provides lead direction, training, and review of assigned office support staff work; Receives and screens visitors and telephone calls providing information which regularly requires the use of judgment and the interpretation of policies and procedures; Conducts routine research, compiles data, and performs routine statistical analysis; Sorts and distributes mail received by administrative staff; Types drafts and a wide variety of finished documents from longhand notes, brief instructions, or printed materials using a personal computer system and word processing software; Initiates specified correspondence independently for signature by appropriate management staff; Reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage; Organizes and maintains various administrative, reference, and follow-up files. Ferretti Search has a dedicated team of executive recruiters ready to help our clients find employment solutions that benefit them as well as match our candidates with a company that meets their job preferences and career goals.
Branch Office Administrator CNO Financial GroupBranch Office AdministratorCincinnati, OhioBSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status; • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to – agents or managers, prints and distributes information to office as needed.
Office Manager 3CDCOffice ManagerCincinnati, OhioManage the flow and scheduling of conference rooms and meeting spaces in the Walnut Street office, ensuring conference rooms are properly set up before meetings, including furniture arrangement, seating configurations, and signage as needed. Technology & Intranet Support Support maintenance and updates of the organization’s intranet and SharePoint sites, including posting announcements, maintaining content, and assisting users with access and navigation.
Administrative Specialist GBQ Holdings LLCAdministrative SpecialistCincinnati, OHMiscellaneous administrative duties, including but not limited to answering client calls and/or emails with administrative questions, copying and scanning documents, formatting and faxing letters to the IRS, etc. The Administrative Specialist will report directly to a Performance Manager who will provide any necessary guidance relative to administrative issues or work performance through the formal evaluation process.
Administrative Specialist – Front Desk GBQ Holdings LLCAdministrative Specialist – Front DeskCincinnati, OHInvolvement with internally focused projects to improve procedures by participation in committees, technical training, HR initiatives, and other firm-related projects. The Administrative Specialist will report directly to a Performance Manager who will provide any necessary guidance relative to administrative issues or work performance through the formal evaluation process.
Branch Administrator Morgan StanleyBranch AdministratorCincinnati, OhioServe as a point of contact for personnel needs (e.g., benefits enrollment, registration/licensing, and communication of policy and updates as it relates to HR and Registration matters), Serve as a point of contact for local administrative tasks (e.g., Alternative Flexible Grid (AFG) checkpoints, CPR/AED training and certifications, annual certification of registrations and market data expenses). Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries.
Office Administrator Jurgensen CompaniesOffice AdministratorCincinnati, OhioThis role is central to maintaining smooth office functionality, supporting leadership, and driving internal and external communications—including social media and digital presence. If you enjoy wearing multiple hats, thrive in a fast-paced environment, and take pride in creating an efficient and welcoming workplace, this role is for you.
Office Administrator SERVE CITYOffice AdministratorHamilton, OHPart timeFinancial & Bookkeeping Management: Manage day-to-day accounts payable (AP) and accounts receivable (AR), enter records into QuickBooks, and reconcile donor records using Bloomerang tracking software. As our Office Administrator, your skills will directly support our outreach programs, housing/rent administration, and community boutique, helping us deliver help and hope to those who need it most.
Office Administrator- Full-Time Abell Pest Control Inc USOffice Administrator- Full-TimeCincinnati, OHPart timeEnsures Route Managers data entry work is completed; Enters daily reports, new contracts, one times, Electronic Site Management (ESM), product sales forms and service requisitions. Reporting to the Regional Office Manager you are the first point of customer contact at the Abell Pest Control Cincinnati (West Chester Township) Office, handling inbound calls with the objective of securing the sale and scheduling the service.
Record Room Assistant & Office Administrator Central Clinic Behavioral HealthRecord Room Assistant & Office AdministratorCincinnati, OhioJoin our Mission-Driven, 5-time Top Workplace Award Winning Organization Program / Department: Court Clinic Position : Record Room Assistant & Office Administrator Employment Type: Full-time Location: Cincinnati, Ohio About Us At Central Clinic Behavioral Health, our mission is to inspire meaningful change by creating options and choices through compassionate approaches to behavioral health services that foster recovery and resiliency for children, adults, families, and communities . Our Award-Winning Culture: As a 5-time Top Workplace Award winner , our employees are at the core of everything we do, and we are committed to fostering a culture rooted in teamwork, open-mindedness, and accountability where everyone feels supported and empowered to grow—both professionally and personally.
Administrative Support Associate - Shift 1 ManpowerAdministrative Support Associate - Shift 1Cincinnati, OHFull timeManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.
Talent Acquisition System Administrator Western & Southern Financial GroupTalent Acquisition System AdministratorCINCINNATI, OhioFull timeRequires visual acuity to read and interpret a variety of correspondence, procedures, reports and forms via paper and electronic documents, visual inspection involving small defects; small parts, and/or operation of machinery (including inspection); using measurement devices continuously. Demonstrated excellent verbal and written communication skills with proven ability to convey information to internal and external customers in a clear, focused and concise manner.
Office Administrator- Full-Time Abell Pest Control CareersOffice Administrator- Full-TimeCincinnati, OhioEnsures Route Managers data entry work is completed; Enters daily reports, new contracts, one times, Electronic Site Management (ESM), product sales forms and service requisitions. Reporting to the Regional Office Manager you are the first point of customer contact at the Abell Pest Control Cincinnati (West Chester Township) Office, handling inbound calls with the objective of securing the sale and scheduling the service.
Recruitment Administrator UNBOUND VENTURES CORecruitment AdministratorCincinnati, OHFull timeThis hybrid role combines full-cycle recruitment with office administration, making it an excellent opportunity for someone who thrives in a fast-paced, people-focused environment. As an Administrator / Recruiter, you'll play a key role in supporting both our hiring efforts and day-to-day office operations.
Human Resources Administrator Tennant SolutionsHuman Resources AdministratorSpringdale, OHFull timeJob Summary: The Human Resources Administrator supports day-to-day HR operations and ensures efficient delivery of HR services and employee experience. This role will assist with administrative tasks, employee lifecycle processes, data management, compliance, and employee experience support.
Office Administrative and Customer Support - Logistics Coord MindlanceOffice Administrative and Customer Support - Logistics CoordHighland Heights, KYOversee the daily drug product/medical device receipt, ordering, storage, label printing, labeling activities, inventory management, distribution, return drug accountability and destruction. Essential Functions: " Coordinates, supports and performs logistics and administrative work to support the department.
Field Administrator/Field Administrator Sr./Field Administrative Coordinator Boardwalk Pipeline PartnersField Administrator/Field Administrator Sr./Field Administrative Coordinatormelbourne, KYPOSITION DESCRIPTION: Perform administrative duties including, but not limited to, sending & receiving email, answering phones, copying, scanning, shipping and mailing, maintaining meeting rooms, maintaining offices supplies and equipment and maintaining sign-in sheets, maintaining business unit scorecard tracking, DOT driver recordkeeping, EH&S recordkeeping, invoice processing, maintaining project files, payroll and input of accounts into ORACLE, tracking of vehicle inspections and insurance, updating O&M book and printing forecast reports from OMS software systems. REQUIRED SKILLS, KNOWLEDGE, AND EXPERIENCE: Advanced computer skills and experience with Microsoft Office products including Excel, Word, PowerPoint, Outlook and other operating systemsAdvanced typing skillsExcellent interpersonal skillsMust possess good written and verbal communication skills, economic and critical thinking skillsAbility to learn computer-based systems for project preparation, requisitions, project and compliance tracking, etc.
Administrative Coordinator OxyChemAdministrative CoordinatorCincinnati, OhioAssignment, Review and Approval of Work : Receives primary direction and support from the Plant Manager; however, direction may also come from the plant staff, and corporate Human Resources and Payroll Departments. OxyChem’s products play an essential role in everyday life, supporting critical applications in water treatment, pharmaceuticals, healthcare, manufacturing, automotive, personal hygiene, and residential and commercial construction.