NewOffice Manager Actalent IncOffice ManagerLexington, MA$18–$26 / hourThis role maintains an organized work environment, coordinates meetings and logistics, supports document and records management, and assists internal teams with a wide range of administrative tasks. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.
NewExecutive Assistant Sigma IncExecutive AssistantBoston, MAThe Executive Assistant will support two senior leaders, including the President of the hospital , and play a key role in managing schedules, coordinating executive meetings, preparing presentations, and ensuring smooth day-to-day operations. Ideal Candidate: The ideal candidate is a detail-oriented and highly organized executive support professional who can anticipate leadership needs, manage competing priorities, and confidently coordinate high-level meetings and presentations.
Network Administrator - Sigonella, Italy SercoNetwork Administrator - Sigonella, ItalyBoston, MASupport the development, design, configuration/setup, test, maintenance, and upgrade of Wide Area Networks (WAN), Local Area Networks (LAN), Network Attached Storage (NAS) or Storage Area Networks (SAN), Site to Site Virtual Private Networks (S2S VPN) and/or remote to site VPN, network monitoring solutions using Simple Network Management Protocol (SNMP) poll, SNMP traps or other protocols used for network monitoring. Eligible employees also gain access to a wide range of benefits from comprehensive health coverage and health savings accounts to retirement plans, life and disability insurance, and time-off programs that support work-life balance.
Research Administrator II (Post Award) Joslin Diabetes CenterResearch Administrator II (Post Award)Boston, MAMust be able to interpret PHS and other grand sponsor policies, including OMB circulars A-110, A-122, and A-133, the Federal Demonstration Parternership/Research Terms and Conditions and agency-specific terms and conditions including the PHS Grants Policy Statement and related grant management requirements to ensure accurate proposal submission. Under the direction of the Director, Post Award Administration, the Research Administrator II (Post Award) will manage a full sponsored research post-award portfolio including oversight and management of financial policy, compliance and reporting issues that arise during the life of the award.
Office Administrator Blue Castle AgencyOffice AdministratorBoston, MassachusettsThis role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating moving parts, and takes pride in keeping the office organized and efficient. The Office Administrator keeps the office running smoothly and ensures customers receive timely, professional service.
Construction Administrator The Perillo GroupConstruction AdministratorBoston, MAAs a Construction Administrator, you will play a crucial role in coordinating administrative tasks to support our construction projects. If you are a proactive individual with a passion for construction projects and administrative tasks, we would love to hear from you.
NewClient Account Administrator FL Putnam Investment ManagementClient Account AdministratorNeedham, MAFull timeThe Client Account Administrator is an expert communicator and collaborator.**This role can be based in the following Massachusetts locations: Lynnfield or NeedhamEssential Functions:Understands the client's financial objectives and how FLP fits into their overall investment strategyLiaises between internal and external teams to support client and family needs during key life planning inflection pointsProvides white-glove service to clients by leading with compassion and empathy during major life eventsServes as a project manager to coordinate service across investment teams, planning teams, and custodiansDirects strong client relationships by proactively anticipating needs, escalating urgent issues appropriately, and coordinating with internal partners to complete work accurately and on time. FLP delivers sophisticated planning, investment management, research, wealth management, and family office services to a range of individuals and families, institutional investors, and single and multi-family offices.
Practice Administrator II - Department of Pediatrics (Boston) Boston Children's HospitalPractice Administrator II - Department of Pediatrics (Boston)Boston, MAKnowledge, Skills, and Abilities Knowledge and skills necessary to solve complex problems in the areas of clinical/research operations, business planning, financial management, marketing, personnel and information systems management. Interacts routinely with the corresponding Program Chiefs, Hospital Department Administrators, Nursing leadership, respective Program physicians/referring physicians and their offices.
Part-time Executive Administrator Brandeis UniversityPart-time Executive AdministratorWaltham, MassachusettsOversee daily operations and front-desk reception for AHC, including supply management; administrative workflows support; and submitting and tracking facilities work orders to ensure timely resolution. Manage the flow of information between the Dean, Director, and key stakeholders, ensuring messages are communicated clearly, issues are addressed or elevated appropriately, and follow-up actions are completed in a timely manner.
Part-Time Executive Administrator Brandeis UniversityPart-Time Executive AdministratorWaltham, MA$30.71–$35 / hourOversee daily operations and front-desk reception for AHC, including supply management; administrative workflows support; and submitting and tracking facilities work orders to ensure timely resolution. Manage the flow of information between the Dean, Director, and key stakeholders, ensuring messages are communicated clearly, issues are addressed or elevated appropriately, and follow-up actions are completed in a timely manner.
Engagement Coordinator and Office Administrator True PlatformEngagement Coordinator and Office AdministratorBoston, MassachusettsAs one of the fastest-growingorganizations in the talent advisory space, True places executive talent, assesses business leaders, createsdiverse and inclusive networks, and uses innovative technology to advance executive talent priorities. With offices in North America, EMEA, & APAC, our team of industry and functional experts leveragetheir deep networks to connect companies with leading talent to transform businesses and industries.
NewOffice and Events Coordinator FirstLight Power IncOffice and Events CoordinatorBurlington, MA$75,000–$90,000 / yearBachelor's degree in business administration or similar field; 5+ years of experience in Office Administration or working with C-Suite executives; Strong organizational skills with the ability to prioritize and manage multiple projects in a complex and fast-paced environment; Proven ability to work independently with a high level of accountability, professionalism, and flexibility; Demonstrated ability to take initiative to progress/improve processes and functions; Excellent written and verbal communication skills; Strong interpersonal skills and ability to build positive working relationships across all levels and functions; Proficient experience in MS Office, particularly including Excel, PowerPoint, Word, Outlook, and Visio; Experience with IBM Maximo, preferred; Experience with ADP Workforce Now, preferred; Experience with Canva or similar programs; Must have valid, clean driver's license and the ability to travel to sites and other locations as needed. With a diversified portfolio that includes over 1.65 GW of operating renewable energy and energy storage technologies and a development pipeline with 4+ GW of solar, battery, hydro, onshore wind and offshore wind projects, FirstLight specializes in hybrid solutions that pair hydroelectric, pumped-hydro storage (including Northfield Mountain, the largest energy storage facility in New England), utility-scale solar, large-scale battery, and wind assets.
ICP: Front Office Administrator Elevated ResourcesICP: Front Office AdministratorAndover, MassachusettsKey Responsibilities: Filing & Document Management Maintain organized physical and digital filing systems for invoices, purchase orders, production documents, and other plant records. Invoice Processing Receive, date stamp, and verify incoming invoices; enter invoice data into the accounting or ERP system; route invoices for approval as needed.
Pediatric Education Program Manager Mass General BrighamPediatric Education Program ManagerBoston, MassachusettsThis position also provides general administrative management support for educational programs in the Department specifically as it relates to trainee evaluation, including functioning as a specialist for New Innovations, monitoring and tracking ACGME, ABP, and ABIM policies to identify compliance issues, tracking of resident work hours and general trainee file maintenance, compilation and reporting of program data and oversight of future alumni projects. ERAS application, USMLE, ECFMG report, etc.), evaluation summary reports, milestone reports, ILPs, QI project summaries, annual contracts, ABP or other required documents, procedure and case logs if required, documentation of program director semi-annual performance reviews of fellows, scholarly oversight data, and graduation, dismissal, or transfer documents.
Supervisor, Ophthalmology Surgical Services Tufts MedicineSupervisor, Ophthalmology Surgical ServicesBoston, MA$60,908.12–$76,140.43 / yearIn addition, this role focuses on performing the following Clinical Administration duties: Long-term strategic planning, determines strategic issues and opportunities that could affect practice success, prioritizes and tracks investments across practices, allocates resources and makes decisions regarding practice growth, and develops need to accomplish the practice's vision. Minimum Qualifications: Associate's degree in Healthcare Administration, Business Administration, or related field AND Three (3) years of experience in a healthcare setting AND One (1) year of progressive administrative experience in a healthcare environment; OR High School diploma or equivalent AND Five (5) years of experience in a healthcare setting AND Three (3) years of progressive administrative experience in a healthcare environment.
Interim Executive Assistant Daley and AssociatesInterim Executive AssistantBoston, MA$30–$35 / hourThe ideal candidate will have 2+ years of administrative experience in a fast-paced administrative support role in the financial services/asset management industry. Minimum of 2+ years of administrative experience in fast paced administrative support role in the financial services/asset management industry (preferred).
Program Administrator, College & Graduate School of Arts & Sciences Boston UniversityProgram Administrator, College & Graduate School of Arts & SciencesBoston, MA$24Part timeThis position serves as the primary administrative contact for the program and plays a key role in coordinating academic operations, supporting faculty and students, managing communications, planning events, and overseeing program finances. The Program Manager works closely with the Program Director, Associate Director, Director of Undergraduate Studies, faculty, and University partners to ensure the smooth day-to-day operation of the program.
Department Administrator WerfenDepartment AdministratorBedford, Massachusetts$100,000–$125,000 / yearFull timeWorks with QA/RA Managers and HR to coordinate the on boarding process of new employees into department ensuring that new employees have a seat, all required equipment, necessary training, and other related activities. As appropriate, organize internship programs with colleges and universities, including meeting set up, scope of project definition, and management of process, engaging resources, and following up.
IP Administrator (Patent) II IP AttorneysIP Administrator (Patent) IIMassachusettsThe IPA is responsible for preparing legal documents associated with domestic patent prosecution; maintaining dockets, files, and data integrity; interacting with clients and related personnel; providing practice support and assistance; and serving as a liaison between practitioner and external and/or internal team members or departments. Additionally, WGS offers further benefits and perks focused on employee well-being including generous paid time off; including sick time and vacation time, parental leave, commuter benefits, charitable matching gift program, well-being support and much more!
NewCase Administrator I- MetroSouth Housing Court Massachusetts Trial CourtCase Administrator I- MetroSouth Housing CourtBrockton, MassachusettsMay provide assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court; • Pulls daily lists and provides support to judicial lobby concerning cases; • Sends out notices to various parties and attorneys; • May perform cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts. Departmental Mission Statement: The Housing Court’s mission is to adjudicate all matters presented by litigants within its jurisdiction regarding housing in a fair, efficient, and timely manner according to the rule of law and the facts presented.