Legal Administrative Assistant – Private Wealth, Trusts & Estates JobotLegal Administrative Assistant – Private Wealth, Trusts & EstatesBoston, MA$85,000–$95,000 / yearOur client is a highly respected Boston-based litigation and business law firm with a long-standing reputation for delivering sophisticated legal counsel to closely held businesses, developers, financial institutions, and high-net-worth individuals. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
NewMiddleton Medwaste - Administrative Assistant ECLAROMiddleton Medwaste - Administrative AssistantMiddleton, MAThis role is responsible for scanning, organizing, renaming, uploading, and digitally separating electronic files while maintaining accuracy and efficiency in a fast-paced environment. Our client is a leading environmental solutions provider focused on water, waste, and energy services that drive sustainability and resource recovery.
NewSr. Administrative Associate - Pulmonary Medicine Boston Children's HospitalSr. Administrative Associate - Pulmonary MedicineBoston, MARemote$20.63–$31.46Transcribe and type from recorded dictation, shorthand, or rough draft correspondence, reports, manuscripts, charts, and other materials for clinical, administrative, or research purposes, including highly complex and/or confidential financial/business documents. Obtain and organize planning information, prepare or order publicity materials and advertisements, reserve event location(s), and secure necessary supplies, equipment, and services.
Social Work Administrative Assistant Dialysis Clinic, Inc.Social Work Administrative AssistantJamaica Plain, MA$24–$27 / hourDCI’s Differentiator: Since opening the first clinic 50 years ago in Nashville, Tenn., our Dialysis Clinic, Inc. family has grown to be the nation’s largest nonprofit dialysis provider with more than 270 locations in 30 states, serving nearly 14,000 patients each day. Assist SW with preparing and distributing a variety of documents and information - monthly psychosocial assessment package, patient contact & insurance updates, welcome package for new patients, information for QAPI meetings, Patient Quality of Life Surveys, updating transplant list, etc.
Administrative Assistant - Sales UlineAdministrative Assistant - SalesBurlington, MA$27–$34 / hourFull timeJoin Uline as an Administrative Assistant supporting our Boston sales team as we continue to grow as a top distributor of shipping, industrial and packaging materials. Uline, a family-owned company, is North America’s leading distributor of shipping, industrial, and packaging materials with over 9,800 employees across 14 locations and 17 sales offices.
Part-time Administrative Assistant Beacon Hill Staffing GroupPart-time Administrative AssistantBoston, MassachusettsPart timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Senior Administrative Assistant Beacon Hill Staffing GroupSenior Administrative AssistantBoston, Massachusetts$35–$40 / hourFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Part-Time Administrative Assistant Beacon Hill Staffing GroupPart-Time Administrative AssistantBoston, Massachusetts$23 / hourPart timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Fleet Management Administrator Beacon Hill Staffing GroupFleet Management AdministratorNorwell, Massachusetts$24–$26 / hourFull timeThis role supports a high‑volume fleet maintenance operation and works closely with internal operations teams and third‑party vendors to coordinate repairs, track maintenance activity, and manage related administrative processes. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Office Administrator Beacon Hill Staffing GroupOffice AdministratorWaltham, Massachusetts$25 / hourFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Administrative Support Specialist Odyssey Systems Consulting Group, Ltd.Administrative Support SpecialistHanscom AFB, MassachusettsFull timeOdyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares , a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events. Please Note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.
NewLower School Administrative Support (Temp Coverage) Milton AcademyLower School Administrative Support (Temp Coverage)Milton, MA$20–$25 / hourOversee daily office operations and perform a diverse range of administrative activities in a fast-paced office environment; serve as a central liaison to other departments (facilities, business, etc.) and academic divisions in the resolution of a variety of day-to-day matters. Our active learning environment, in and out of the classroom, develops creative and critical thinkers, unafraid to express their ideas, prepared to seek meaningful lifetime success and to live by our motto, “Dare to be true.”.
NewPrincipal Associate, Administrative Support (Administrative Assistant) Nordson CorpPrincipal Associate, Administrative Support (Administrative Assistant)Salem, NHThis position serves as a trusted partner in managing schedules, coordinating meetings and events, arranging travel, and preparing reports and presentations, The role requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment. Supports logistics for leadership team meetings, including hotel reservations, transportation, catering, receptions and off-site meeting space as needed.
NewCase Administrator (Legal Services/Administrative Support) American Arbitration Association Inc.Case Administrator (Legal Services/Administrative Support)Boston, MA$52,000–$55,000 / yearFull timeYou will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.
NewPrincipal Administrative Support Specialist Axient LLCPrincipal Administrative Support SpecialistMA$80,000–$105,000 / yearCoordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates. Astrion has an exciting opportunity for a Principal Administrative Support Specialist located at the Hanscom AFB in Bedford Massachussets supporting the Theater Battle Control Division (AFLCMC/HBD).
Administrative Assistant - Office Support Daley and AssociatesAdministrative Assistant - Office SupportBoston, MA$26–$28 / hourThe Administrative Assistant - Office Support will be responsible for supporting office operations, including managing reception, handling internal and external communications, overseeing office equipment and office supplies, and managing vendor relations. We are currently seeking candidates for an Administrative Assistant - Office Supportopportunity at a highly successful telecommunication company located in Boston, MA.
Administrative Support Specialist I: Breast Oncology Dana-Farber Cancer Institute IncAdministrative Support Specialist I: Breast OncologyBOSTON, MA$50,070–$60,730 / yearUnder close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute's mission. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations.
Administrative Support AxelonAdministrative SupportJAMAICA PLAIN, MAResponds to requests for information by proactively processing requests on behalf of the Director by reviewing the request, identifying appropriate staff person to gather information or develop a response within prescribed timelines and keep Director apprised of the progress through completion in order that the Site may adequately respond. Supervisor and other Staff as needed, including but not limited to processing incoming and out going mail and internal correspondence, sending and receiving faxes, managing administrative telephone calls by screening, redirecting, and recording messages to facilitate communication within the administrative infrastructure.
Administrative and Program Support Assistant (Part-Time, Temporary) Massachusetts Bay Community CollegeAdministrative and Program Support Assistant (Part-Time, Temporary)Framingham, MAThe Student Administrative & Program Support Assistant provides comprehensive administrative, student services, and program support for MassBay Community College's Corporate Partnerships and Community Education programs. This role serves as a primary point of contact for students, instructors, and community members, helping to ensure smooth daily operations, exceptional customer service, and a welcoming learning environment.
NewBFT Temporary Administrative Support Mass General BrighamBFT Temporary Administrative SupportSomerville, MassachusettsThe framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level.
NewAdministrative Support Apidel TechnologiesAdministrative SupportJamaica Plain, MAContractorResponds to requests for information by proactively processingrequests on behalf of the Director by reviewing the request, identifyingappropriate staff person to gather information or develop a response within prescribed timelines and keep Director apprised of the progress throughcompletion in order that the Site may adequately respond. Supervisor and otherStaff as needed, including but not limited to processing incoming and out goin gmail and internal correspondence, sending and receiving faxes, managing administrative telephone calls by screening, redirecting, and recordingmessages to facilitate communication within the administrative infrastructure.
Community Transition Liaison Program Case Assistant/Administrative Support Old Colony Elder ServicesCommunity Transition Liaison Program Case Assistant/Administrative SupportBrockton, MAFull timeOur mission : Through the talents of an experienced and diverse workforce, OCES supports the independence and dignity of older adults and individuals with disabilities by providing essential information and services that promote healthy, safe living which positively impacts our community. The Community Transition Liaison Program (CTLP) Case Assistant is responsible for providing administrative support to the assigned CTLP team and performing related functions as assigned by the program management.
Administrative Assistant – Field Operations and Customer Support Sea MachinesAdministrative Assistant – Field Operations and Customer SupportBoston, MAFull timeThis role serves as a coordination hub between field engineers, operations, leadership, vessel partners, and internal stakeholders to ensure accurate scheduling, documentation, compliance, and communication across all deployments. Project & Continuous Improvement Support Support special projects, process improvements, and system implementations related to field services operations and customer success.
Administrative Support Specialist, Legal Dana-Farber Cancer Institute IncAdministrative Support Specialist, LegalBROOKLINE, MA$59,684–$74,125 / yearWe strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. Shares general office duties including, but not limited to ordering office supplies, screening phone calls, faxes and mail, and providing back-up support to other department administrative team members.
Administrative Support II Acadia Healthcare Co IncAdministrative Support IILawrence, MA$22.44–$23.11 / hourYour Job as an Administrative Support/Medical Biller: The Administrative Support/Medical Biller role will perform routine administrative functions such as preparing correspondence and reports, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to patients or visitors. Our Team: Lawrence Comprehensive Treatment Center (CTC), located in Lawrence, MA, is part of Acadia Healthcare''s Comprehensive Treatment Centers-the nation''s leader in medication-assisted treatment (MAT) for individuals seeking recovery from Opioid Use Disorder.
Administrative Support NR Consulting LLCAdministrative SupportJamaica Plain, MA$25–$29 / hourResponds to requests for information by proactively processing requests on behalf of the Director by reviewing the request, identifying appropriate staff person to gather information or develop a response within prescribed timelines and keep Director apprised of the progress through completion in order that the Site may adequately respond. Supervisor and other Staff as needed, including but not limited to processing incoming and outgoing mail and internal correspondence, sending and receiving faxes, managing administrative telephone calls by screening, redirecting, and recording messages to facilitate communication within the administrative infrastructure.
Administrative Support II Lawrence Comprehensive Treatment CenterAdministrative Support IILawrence, Massachusetts$22.44–$23.11 / hourFull timeLawrence Comprehensive Treatment Center (CTC), located in Lawrence, MA, is part of Acadia Healthcare's Comprehensive Treatment Centers—the nation's leader in medication-assisted treatment (MAT) for individuals seeking recovery from Opioid Use Disorder. Familiarity with MAT Protocols and Guidelines: The billing specialist should understand how Medication-Assisted Treatment works, including services like opioid substitution therapy (e.g., methadone, buprenorphine) and how these treatments are billed differently from other medical services.
Administrative Support Worker - Lesley University AramarkAdministrative Support Worker - Lesley UniversityCambridge, MA$30–$35 / hourAssists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc. The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc.
NewBFT Temporary Administrative Support Brigham and Women's HospitalBFT Temporary Administrative SupportSomerville, MA$17.71–$24.28 / hourPhysical RequirementsStanding Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 35lbs Carrying Occasionally (3-33%) 20lbs - 35lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%). The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success.
Specialist, Administrative Support PearsonSpecialist, Administrative SupportBoston, MA$55,000–$90,000 / yearAs required by the California, Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York State, New York City, Vermont, Washington State, and Washington DC laws, the pay range for this position is as follows: The minimum full-time salary range is between $55,000 to 90,000. As an Administrative Support Associate (IC20) supporting two leaders within Pearson’s Enterprise Learning & Skills division, you will provide reliable, high-quality administrative and coordination support that helps the business run smoothly.
Administrative Support Axelon Services CorporationAdministrative SupportJAMAICA PLAIN, MA$29.19 / hourResponds to requests for information by proactively processing requests on behalf of the Director by reviewing the request, identifying appropriate staff person to gather information or develop a response within prescribed timelines and keep Director apprised of the progress through completion in order that the Site may adequately respond. Supervisor and other Staff as needed, including but not limited to processing incoming and out going mail and internal correspondence, sending and receiving faxes, managing administrative telephone calls by screening, redirecting, and recording messages to facilitate communication within the administrative infrastructure.
Administrative Support Team Associate, South Shore Plaza - Full Time Macy's IncAdministrative Support Team Associate, South Shore Plaza - Full TimeBraintree, MAWhether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives. From overseeing scheduling and managing cash office operations to facilitating the new hire onboarding process and supporting colleague engagement, your work enables store leadership and teams to focus on delivering exceptional customer service.
Administrative Support Team Associate, Boston - Downtown - Full Time Macy's IncAdministrative Support Team Associate, Boston - Downtown - Full TimeBoston, MAWhether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives. From overseeing scheduling and managing cash office operations to facilitating the new hire onboarding process and supporting colleague engagement, your work enables store leadership and teams to focus on delivering exceptional customer service.
Administrative Support Team Associate, Mall at Rockingham Park - Part Time Macy's IncAdministrative Support Team Associate, Mall at Rockingham Park - Part TimeSalem, NHWhether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives. From overseeing scheduling and managing cash office operations to facilitating the new hire onboarding process and supporting colleague engagement, your work enables store leadership and teams to focus on delivering exceptional customer service.
Administrative Support Assistant Nelson Mullins Riley & Scarborough, L.L.P.Administrative Support AssistantBoston, MA$48,000–$55,000 / yearWith more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. By identifying these strategic issues, our attorneys can develop an individualized approach targeting each facet of the client, creating specific solutions to help address each need, to reach each goal, and to realize each long-term plan.
Coop - Administrative Support Brigham and Women's HospitalCoop - Administrative SupportBoston, MA$17.71–$24.28 / hourPhysical RequirementsStanding Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 35lbs Carrying Occasionally (3-33%) 20lbs - 35lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%). The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success.
Administrative Assistant Leadership Support Ropes & Gray LLPAdministrative Assistant Leadership SupportBoston, MA$69,500–$100,800 / yearThe firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. The Administrative Assistant provides high-level support to senior leadership, assists with Policy Committee projects, and offers back-up coverage to the Chairs Executive Assistant, consistently delivering superior client service and ensuring the smooth flow of information and operations across the firm.
Office Administrative and Customer Support - Supply Center Specialist MindlanceOffice Administrative and Customer Support - Supply Center SpecialistCambridge, MAThe Supply Center Specialist is responsible for ongoing inventory management, product optimization, merchandising and customer experience to ensure Supply goals are met, including: • Provide exceptional customer service by building strong relationships with on-site scientists, lab managers, and procurement teams to anticipate needs and resolve product-related inquiries quickly. Serving as the primary point of contact for Thermo Fisher’s on-site Customer Supply Center, you will ensure customers have immediate access to critical laboratory supplies while upholding branding, safety, and service excellence.
Administrative Assistant - Leadership Support Ropes & GrayAdministrative Assistant - Leadership SupportBoston, Massachusetts$69,500–$100,800 / yearThe firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. The Administrative Assistant provides high-level support to senior leadership, assists with Policy Committee projects, and offers back-up coverage to the Chair’s Executive Assistant, consistently delivering superior client service and ensuring the smooth flow of information and operations across the firm.
Administrative Specialist Northeastern UniversityAdministrative SpecialistBoston, MA$53,615–$75,728.75 / yearLead end-to-end logistics for department events including the visiting seminar speaker series, faculty interviews, Industrial Advisory Board (IAB) meetings, student town halls, orientation sessions, seminar series, and departmental celebrations - from initial planning through post-event closeout. Operating with a high degree of independence and professional judgment, the Administrative Specialist provides an advanced level of administrative support across the full range of department operations: reception and constituent services, office and facilities management, event coordination, financial processing, and faculty support.
NewSenior Administrative Assistant (Communications and Outreach Coordination) Mass General BrighamSenior Administrative Assistant (Communications and Outreach Coordination)Somerville, MassachusettsThe Communications & Outreach Specialist will provide operational support to (1) the NeuroNEXT Executive Committee (NEC), including but not limited to bi-weekly teleconferences and in-person meetings annually; (2) the NeuroNEXT Clinical and Data Coordination Center leadership team, including monthly calls with a representative from NINDS, and in person meetings annually; (3) the NeuroNEXT pre-award team that meets weekly; and (4) various Network Committees that have meetings monthly. The NCRI also serves as a Coordinating Center for the Northeast ALS Consortium (NEALS), a non-profit, research consortium committed to the cooperative implementation, timely completion, analysis, and reporting of clinical trials, and other research studies aimed at improving patient care and understanding of the disease process of Amyotrophic Lateral Sclerosis (ALS).
Administrative Assistant Borchers Cusano Trust LawAdministrative AssistantMedfield, MA$16.35–$22.12 / hourFull timeIn this role, you'll support our Estate Planning (EP) and Estate Administration (EAD) teams by handling core administrative, scheduling, documentation, and front‑office tasks that help matters move forward smoothly and predictably. About the Firm Borchers Cusano Trust Law, P.C. is a boutique trust and estate planning and administration firm serving individuals, families, businesses, trusts, and estates.
NewAdministrative Coordinator Mass General BrighamAdministrative CoordinatorBoston, MassachusettsManages Healey & AMG Center for ALS inbox, acting as operator for all incoming emails, directing them to the best ALS patient resources, or redirecting to departments/persons best suited to handle inquiries/financial invoicing, Pharmaceutical Applications for Platform Regimens, data requests, therapeutic studies, etc. No Licenses and Credentials Experience Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred Knowledge, Skills and Abilities - Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).
Administrative Coordinator -CEVIHE Tufts UniversityAdministrative Coordinator -CEVIHESomerville, MAProvide administrative support for financial operations, including processing requisitions, invoices, reimbursements, cost transfers, and vendor payments; assist with expense tracking and documentation. Support hiring and onboarding processes for postdoctoral fellows, student employees, and temporary staff, including coordinating with Human Resources and ensuring completion of required documentation and workflows.
Administrative Assistant (0.8 FTE) & Special Education (0.2 FTE) - School Year Andover Public SchoolsAdministrative Assistant (0.8 FTE) & Special Education (0.2 FTE) - School YearAndover, MA$30.17–$40.11 / hourAssists with ensuring security of the school building; includes using a doorbell system and utilizing the Lobby Guard system, scan license and take pictures of all visitors, parents, volunteers, vendors, substitutes; cross check any issues that may be associated with visitors, issue a badge and receive badge upon visitors exiting the building. Training and Experience: High School education: two years of business school or Associates Degree preferred; office administration, financial recordkeeping and automated office systems and procedures; 3 - 5 years related experience; or any equivalent combination of education and experience.
Administrative Assistant - MID Bay State Community ServicesAdministrative Assistant - MIDQuincy, MA$20.20–$22.60 / hourThis individual will serve as the first point of contact for program participants, maintain accurate records, coordinate administrative processes, and provide exceptional customer service to clients, staff, and community partners. Bay State Community Services is seeking a detail-oriented and organized Administrative Assistant to support the daily operations of the Massachusetts Impaired Driver's Program.
Administrative Coordinator Tufts UniversityAdministrative CoordinatorMedford, MAServes as primary department contact for customers: Serves in a highly visible capacity as resource for department including frequent interactions with internal and external customers; communicates on behalf of Department Administrator and Chair and other staff to explain or disseminate information. This position serves as a "front-of-house" and customer service manager in a busy office, and central source of information and problem-solving for students, faculty, staff, and external constituents; regularly answers questions about the department through phone, email, and face-to-face communication.
Administrative Coordinator - Department of Music Tufts UniversityAdministrative Coordinator - Department of MusicMedford, MassachusettsServes as primary department contact for customers: Serves in a highly visible capacity as resource for department including frequent interactions with internal and external customers; communicates on behalf of Department Administrator and Chair and other staff to explain or disseminate information. This position serves as a “front-of-house” and customer service manager in a busy office, and central source of information and problem-solving for students, faculty, staff, and external constituents; regularly answers questions about the department through phone, email, and face-to-face communication.
Research Administrative Coordinator Lowell General HospitalResearch Administrative CoordinatorBoston, MA$20.12–$25.15 / hourIn addition, this role focuses on performing the following Research Administration duties: Supports the administration of research practices working to achieve the organization's practices goals, plans, priorities, and tracks investments, allocates resources and makes decision regarding research administrative activities. Facilitates access to services through direct contact with researchers by phone or by e-mail by collecting all pertinent information, including demographics, and forwarding them to the triage team in a timely manner with excellent customer service.
Legal Administrative Assistant DLA Piper LLP (US)Legal Administrative AssistantBoston, MA$37.50–$48.75 / hourWhile the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Oversee billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorneys to address questions or issues related to the billing process.