Suwannee Room - Administrative Support Worker - Florida State University AramarkSuwannee Room - Administrative Support Worker - Florida State UniversityTallahassee, FLAssists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc. The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc.
Remote Administrative Support Specialist Traveling with MchailaRemote Administrative Support SpecialistQuincy, FloridaRemoteWe are seeking a reliable and detail-oriented Remote Administrative Support Specialist to assist with daily operational tasks, client coordination, and internal workflow management. This position is well suited for individuals who are self-motivated, comfortable working independently, and able to manage multiple priorities while maintaining professionalism in a remote setting.
Administrative Specialist (Student Affairs/Admission - College of Medicine) Florida State UniversityAdministrative Specialist (Student Affairs/Admission - College of Medicine)Tallahassee, FLAssists with administrative processes including coordinating submission of paperwork for COM appointment process, tracking psychology continuing education credits in database, completing paperwork for psychology licensure payments, updating of Regional Campus mental health resource database, maintaining the office website and social media accounts, etc. One of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking.
Clinical Administrative Assistant Capital Health PlanClinical Administrative AssistantTallahassee, FLThe Clinical Administrative Assistant supports communication across the organization, assists with patient discharge and order reconciliation within the Electronic Health Record (EHR), and helps manage meetings, projects, and employee health records. Founded by community leaders with a mission to deliver high‑quality, affordable, and patient‑centered health care, CHP has grown into a nationally recognized healthcare organization while remaining deeply rooted in the communities it serves.
Senior Administrative Specialist (Interdisciplinary Medical Sciences BS Program) Medicine Florida State UniversitySenior Administrative Specialist (Interdisciplinary Medical Sciences BS Program) MedicineTallahassee, FLOne of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Provides administrative leadership and comprehensive oversight and management of fiscal operations and programmatic initiatives for the Interdisciplinary Medical Sciences (IMS) Division, serving as a high-level administrative support to the Associate and Assistant Deans and Program Directors.
Part-time Administrative Assistant WSP Global IncPart-time Administrative AssistantTallahassee, FLProvides administrative support to staff in the office including scheduling of team/project/client meetings and drafting of minutes, follow-ups, communication, and coordination of activities in an office or project site (including catering orders meeting preparation, plus provides on-site support for day of meeting to include printing, catering, travel support for attendees, special seating needs, AV support). May be assigned to serve as on-site point of contact for coordination of IT issues with Service Desk team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance and responding to Service Desk emails for additional information.
ADMINISTRATIVE ASSISTANT I OPS - 60930001 Government of FloridaADMINISTRATIVE ASSISTANT I OPS - 60930001Sopchoppy, FL$22–$24 / hourOffice support duties include answering and directing phone calls, emails, and correspondence; scheduling appointments, meetings, and conference calls; ordering office supplies; maintaining inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies. Responsibilities include coordinating meetings, conferences, and travel arrangements, including making travel arrangements for the Director and staff when requested, tracking travel information, and preparing travel reimbursement paperwork in accordance with department rules.
Administrative Specialist (Interdisciplinary Medical Sciences BS Program - Medicine) Florida State UniversityAdministrative Specialist (Interdisciplinary Medical Sciences BS Program - Medicine)Tallahassee, FLOne of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Prepares and presents regular reports to the IMS Deans and Directors to include forecasting course demand and enrollment patterns, Dean's and President's List reports, and other Business Intelligence reports as needed.
Sr. Administrative Associate-DSEM Leon County FLSr. Administrative Associate-DSEMTallahassee, FL$39,270.40–$64,812.80 / yearRequires a high school diploma or an equivalent and four years of secretarial and/or clerical work experience; or graduation from an accredited four year college or university with a Bachelors Degree in accounting, business or public relations or a related field; or an AA degree and two years of related work experience; or an equivalent combination of training and experience. Provide general administrative support to all DSEM Divisions, including but not limited to processing environmental permits, typing, filing and distributing correspondence, scheduling meetings, assisting with personnel interviews and hiring procedures, and assisting with special projects as assigned by Directors.
ADMINISTRATIVE SERVICES MANAGER-SES - 48004016 Government of FloridaADMINISTRATIVE SERVICES MANAGER-SES - 48004016TALLAHASSEE, FL$4,833–$7,917This position performs bureau comparable level work under the direction of the Deputy Director of Vocational Rehabilitation, responsible for managing the Administrative Services Section, Office of the Director, Division of Vocational Rehabilitation (DVR) to improve management capabilities and operational procedures. Provides analytical work involving an independent, objective assurance and consulting activity designed to add value and improve the organization's operations by bringing a systematic approach to evaluating and improving the effectiveness of management, control and governance processes.
OPS ADMINISTRATIVE ASSISTANT II - 72901410 Government of FloridaOPS ADMINISTRATIVE ASSISTANT II - 72901410TALLAHASSEE, FLOur Organization and Mission: Under the direction of Governor Ron DeSantis, Secretary Tom Berger and DMS' Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida's state government. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses: DMS.Ability@dms.fl.gov.
Senior Administrative Assistant Government of FloridaSenior Administrative AssistantTALLAHASSEE, FLAs Senior Administrative Assistant, you will: Produce and manage large documents in Microsoft Word, manipulate spreadsheets in Excel, convert Excel spreadsheets to pdf, and produce and organize pdf documents in Adobe Acrobat. You are expected to work both independently and collaboratively, as a member of a close-functioning administrative team, supporting the general needs of the office as well as OPC attorneys and expert consultants in matters leading up to and during administrative hearings and appellate litigation.
Legal Administrative Specialist (Case Manager) U.S. Department of JusticeLegal Administrative Specialist (Case Manager)Tallahassee, FL$61,722–$80,243 / yearSpecialized experience is defined as performing the following: 1) providing legal and administrative support to one or more attorneys, including examining, preparing, editing, cite-checking, and processing legal documents, tracking cases, and managing discovery; 2) using legal databases and software such as CM/ECF, CaseView, NetDocuments, and/or Everlaw; 3) assisting attorneys with case preparation, including items such as subpoenas, exhibits, information requests, pleadings, and correspondence; 4) conducting factual legal research in legal and non-legal databases; 5) receiving visitors and telephone calls; and 6) establishing and maintaining a variety of files and logs. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office by providing a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); Agency; and.
Senior Administrative Specialist - Sunshine Genetics (Medicine) Florida State UniversitySenior Administrative Specialist - Sunshine Genetics (Medicine)Tallahassee, FLServes as the institute's primary administrative liaison to high-level stakeholders-including state-appointed consortium members, executive leadership across Florida's universities, and external scientific partners-requiring advanced judgment, diplomacy, and knowledge of governance structures. One of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking.
Executive Secretary-Administrative Assistant Inteletech GlobalExecutive Secretary-Administrative AssistantTallahassee, FloridaCANDIDATE RESPONSIBILITIES:* Must have 1 year experience working in an administrative assistant in a professional office environment* Must have 1 year experience supporting executive management* Must have 2 years of customer service experienceSKILLS NEEDED:* Proficient in verbal and written communication* Excellent organization skills* Proficient in multitasking* Proficient in Excel, Word and PowerPointRequired/Desired SkillsSkill. Our onsite teams work directly with our clients to understand and analyze the current-state of problems and design specifically tailored conceptual solutions.
Administrative Assistant Inteletech GlobalAdministrative AssistantTallahassee, FloridaCANDIDATE RESPONSIBILITIES:* Must have 1 year experience working in an administrative assistant in a professional office environment* Must have 1 year experience supporting executive management* Must have 2 years of customer service experience* Experience working the front desk answering phones. SKILLS NEEDED:* Proficient in verbal and written communication* Excellent organization skills* Proficient in multitasking* Proficient in Excel, Word and PowerPoint Compensation: $16.50 per hour .
Administrative Asst - Tallahassee, FL 32301 Inteletech GlobalAdministrative Asst - Tallahassee, FL 32301Tallahassee, FloridaOur onsite teams work directly with our clients to understand and analyze the current-state of problems and design specifically tailored conceptual solutions. As a marketing agency, our innovative digital strategies grab and hold people’s attention, and produce the communication and organizing tools needed for success.
Administrative Specialist - UBA/Division of Enrollment Management Florida State UniversityAdministrative Specialist - UBA/Division of Enrollment ManagementTallahassee, FLOne of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Primary contact for new/transfer employees, facilitating new hire paperwork process and coordinates with departmental specialist across campus to ensure the smooth transition of transfer or dual compensation employees.
Suites Administrative Assistant Legends Hospitality, LLCSuites Administrative AssistantTallahassee, FLThe Suites Administrative Assistant is primarily responsible for delivering a superior level of service to Suites Members. The Administrative assistant will support the Suites Manager in the day-to-day operations and coordination of event information.
ADMINISTRATIVE SERVICES MANAGER II - 64083963 Government of FloridaADMINISTRATIVE SERVICES MANAGER II - 64083963TALLAHASSEE, FLThe State's total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions. Assists in developing an annual assessment of grants, including information on best practices that can be disseminated to stakeholders; the incumbent will also assist in evaluating the awarded grants to assess the effectiveness and efficiency of the use of funds and to determine best practices.
OPS ADMINISTRATIVE ASSISTANT I - 80900753 Government of FloridaOPS ADMINISTRATIVE ASSISTANT I - 80900753TALLAHASSEE, FLReviews, audits, and processes all accounts payable documents, to include, but not be limited to purchase order receiving reports, non-purchase order receipts in accordance with departmental and Regional Office procedures, and in accordance with Florida Statutes. Prepares and submits all facility purchase requisitions in accordance with department and regional office procedures; maintains purchase requisitions/purchase order files, catalogs, and state contracts.
NewAdministrative Assistant Bay Area Youth ServicesAdministrative AssistantTallahassee, FLFiles closed case files alphabetically in specified areas, file cabinets and labeled storage boxes monthly/annually. Maintains Confidential databases and records of all active and closed cases by entering new referrals, updating case details, changes in contact information, including termination information, as needed.
OPS - ADMINISTRATIVE ASSISTANT - 36999989 Government of FloridaOPS - ADMINISTRATIVE ASSISTANT - 36999989TALLAHASSEE, FLGENERAL POSITION DESCRIPTION: This position will be responsible for assisting staff with processing travel and travel reimbursements, obtaining and using a State Purchasing Card, clearing charges in WORKS, creating purchase requisitions through MyFloridaMarketPlace/Ariba on Demand, processing invoices. This position ensures all applicable forms required by the Department for travel, purchasing, and other administrative tasks are properly completed and submitted in a timely manner and follows up with actions as needed.
Administrative Assistant - Charleston Amteck LLCAdministrative Assistant - CharlestonThomasville, GAComplete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.
Administrative Specialist Florida State UniversityAdministrative SpecialistTallahassee, FLOne of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Monitors work study awards to ensure students work within their allocation (to include tracking award balance and available semester hours) and advise the Senior Administrative Specialist and departmental supervisor of pertinent information in order to prevent overawards.
NewAdministrative assistant FISH Window CleaningAdministrative assistantTallahassee, FLFish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on. By clicking the apply button you understand that you are not applying to Fish Window Cleaning but rather an independent company that does business as Fish Window Cleaning.
Administrative assistant Preston's Genuine EnterprisesAdministrative assistantTallahassee, FloridaFish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on. By clicking the apply button you understand that you are not applying to Fish Window Cleaning but rather an independent company that does business as Fish Window Cleaning.
Admin Support 2 State of GeorgiaAdmin Support 2Grady, GAProvides clerical support within assigned functional area (i.e., processing/transactions, review of applications, scheduling training, scheduling facilities maintenance, reconciling financial records, assessing/collecting fees for a program, generating reports). Under general supervision, performs a variety of general secretarial, clerical, and administrative support functions/processes or a few specialized or essential clerical functions in support of a unit or office and related personnel.
Research Administrator I University of FloridaResearch Administrator ITallahassee, FLRemote$24.66–$27.06 / hourThis would include ensuring budget accuracy by actions such as verifying salary levels and fringe rates determining the correct categorization and allowability of budget items per sponsor terms, verifying appropriate indirect cost rate, identifying any unallowable costs for the research team and assisting them in finding an appropriate source of support for those charges or alternative options for the proposal. When the University receives notice of a new award from a sponsor, this position will be responsible with setting up the project file in UFirst and assisting the faculty and postaward administrator with any necessary budget adjustments to ensure the original award documents are properly processed at UF.
Network Administrator - Sigonella, Italy SercoNetwork Administrator - Sigonella, ItalyTallahassee, FLSupport the development, design, configuration/setup, test, maintenance, and upgrade of Wide Area Networks (WAN), Local Area Networks (LAN), Network Attached Storage (NAS) or Storage Area Networks (SAN), Site to Site Virtual Private Networks (S2S VPN) and/or remote to site VPN, network monitoring solutions using Simple Network Management Protocol (SNMP) poll, SNMP traps or other protocols used for network monitoring. Eligible employees also gain access to a wide range of benefits from comprehensive health coverage and health savings accounts to retirement plans, life and disability insurance, and time-off programs that support work-life balance.
Internal Medicine Residency Program Administrator Archbold MemorialInternal Medicine Residency Program AdministratorThomasville, GALeads reporting in the Programs ACGME Accreditation Data System (ADS) Leads reporting/documentation in other online data systems/portals linked to the Program (ACP, MKSAP, FREIDA, ERAS, ABIM, AOBIM, etc.) Develops and manages residency management suite (i.e. New Innovations) to include curriculum, resident rotation schedule, didactic schedule, evaluations, surveys, Annual Program Evaluation (APE), Milestones, etc. Internal Medicine Residency Program Administrator Responsibilities: Occupational Summary: Performed under the supervision of a Program Director or Director of Physician Education, this position leads, manages and oversees the administrative support functions for an educational program, such as residency or fellowship.
BUDGET ADMINISTRATOR - 77073149 Government of FloridaBUDGET ADMINISTRATOR - 77073149TALLAHASSEE, FLActs as a statewide advanced buyer for p-card purchases and ensures transactions are properly procured, documentation received and charges processed for payment. This position requires independent and complex work assisting management in the coordination of budget matters, accounting and financial management functions within the FWC Division of Law Enforcement's Budget Section.
Student Account Coordinator Thomas UniversityStudent Account CoordinatorThomasville, GAThis role is essential in supporting students with their financial accounts, ensuring accuracy, transparency, and timely communication. The ideal candidate will be passionate about helping students navigate their financial responsibilities and will thrive in a fast-paced, service-oriented environment.
Systems Administrator - Onsite Tallahassee, FL Novalink Solutions LLCSystems Administrator - Onsite Tallahassee, FLTallahassee, FLThe Florida Department of Transportation, Office of Information Technology (OIT), is in search of a Systems Administrator to play a key role in assisting the OIT in the oversight, management, troubleshooting, and execution of cloud services and platforms to support FDOT’s infrastructure, applications, data, and other business needs. Establish systems by evaluating network performance issues, including availability, utilization, throughput, goodput, and latency; planning and executing the selection, installation, configuration, and testing of equipment; defining network policies and procedures; and establishing connections and firewalls.
Cash Applications and Collections Administrator Stride, Inc.Cash Applications and Collections AdministratorTallahassee, FloridaRetrieve daily bank deposit reports and supporting remittance documentation for multiple bank accounts, credit card providers, and payment portals and identify applicable line of business. Company, considers a person's education, experience, and qualifications, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value when determining a new employee's salary level.
Systems Administrator - FDOT (Tallahassee, FL) BA Global TalentSystems Administrator - FDOT (Tallahassee, FL)Tallahassee, FloridaThe successful candidate will drive change engagement and readiness, ensuring that people, processes, and technology are aligned across enterprise system implementations, cloud migrations, and digital transformation initiatives. Infrastructure & Cloud Management: Support, expand, and monitor FDOT infrastructure, applications, and cloud environments (AWS, Azure) to ensure optimal performance, security, and availability.
HRS Client James Moore & Co. P.L.HRS ClientTallahassee, FL$76,973–$98,354 / yearPart timeThe Florida Developmental Disabilities Council (FDDC) is a federally funded organization working to promote independence, self-determination, inclusion, and quality of life for individuals with developmental disabilities in Florida. The role supports the Council’s mission to promote innovative programs and services that improve the quality of life for individuals with developmental disabilities through effective fiscal and contractual stewardship.