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General Purpose The Administrative Coordinator is responsible for providing a wide variety of clerical, secretarial and receptionist support for the department, department team members and the students associated with the department. Primary Areas of Responsibility Primary areas of responsibility for this position include: • Collaboration with graduate student admissions, recruiting, and support; • New staff and student orientation and all phases of office administration.

HOUR

Pay Range
USD $19.78 - USD $22.18 /Hr.Overview
This posting is for internal applicants only. Assist the Program Directors of the EMT, PT, PA, and OT programs in managing and operating the graduate program. The Administrative Coordinator will work cross functionally with multiple academic and administrative offices and will help sustain a welcoming, professional, and collaborative work culture and environment. Provide excellent customer service to all faculty, staff and students and guests of the department.Primary Areas of Responsibility
Primary areas of responsibility for this position include:
• Collaboration with graduate student admissions, recruiting, and support;
• New staff and student orientation and all phases of office administration.General Purpose
The Administrative Coordinator is responsible for providing a wide variety of clerical, secretarial and receptionist support for the department, department team members and the students associated with the department.Responsibilities
General Department Operations
• Supporting and implement the day-to-day operations of the department. (see department specific operations)
• Serve as a point of contact for department and respond to changing situations with flexibility, including reprioritizing work as needed.
• Schedule appointments/meetings and maintains calendars as required.
• Organize and maintain files/records.
• Manage communications including telephone, mail, web, email and meeting minutes.
• Create, proof and distribute departmental correspondence, reports, memos, and related departmental documents.
• Purchase supplies and maintain department inventory.
• Ensure the accuracy of printed and online materials and program information.
• Prepares graduate program information for the department website posting and ensure updates each semester.
• Process inquiries and applications in PeopleSoft.
• Oversee general operations, including processing and maintaining paperwork, records, and files required to support the departments and programs.
• Direct phone calls, creates documents and correspondences and makes travel arrangements.
• Demonstrates initiative in making decisions without direct supervision.
• Implement improvements to workflows and processes for greater efficiency.
• Manage financial processes, including purchase requisitions, performing P-Card reconciliation, budget file organization, and preparation of monthly budget reports.
• Maintain and process student applications/departmental records, including corresponding related to acceptance, wait list, and rejection letters.
• Provide guidance to students and faculty on policies, procedures, and graduation requirements.
• Maintain confidentiality in all aspects of work.
• Provide reception coverage including phone, visitor assistance, and communication with internal and external entities including clinical sites.
• Assist with scheduling travel arrangements.
• Prepare purchase requisitions and correspondence with limited instruction.
• Monitor and maintain department budgets.
• Participate in event planning and program implementations.
• Provide oversight and training for work study students in general office procedures; monitor work for accuracy and completeness.
• Update department website.
• Assist with other projects, administrative duties, and initiatives as assigned.Graduate Admissions & Clinical Education SupportGraduate Admissions Support
• Review graduate applications within Centralized Application Service (CAS) and ensure alignment with program admissions criteria.
• Assign qualified applicants to appropriate faculty reviewers and support committee review processes.
• Compile and maintain admissions data to support decision-making and trend analysis.
• Participate in scheduled admissions committee meetings across PA, PT, and OT programs.
• Coordinate admissions interviews, including preparation of Zoom links, distribution of interview schedules, and compilation of interview rubrics.
• Calculate and consolidate interview and application scoring for committee review.
• Update CAS configurations and admissions-related website content to ensure accuracy and compliance with accreditation and program requirements.
• Work with program committees to review and update admissions policies and ensure compliance with accrediting bodies.
• Send required admissions status updates including missing-document notices, decision notifications, deposit confirmations, and intent-to-matriculate communications.
• Provide applicants with onboarding resources such as financial aid contacts, housing information, technology setup instructions, and program-specific next steps.
• Support admitted-student engagement through cohort email group setup, welcome communications, and distribution of program welcome gift links.
• Assist with recruitment and yield events specific to graduate admissions, including accepted-student programming and informational sessions.Clinical Education Support
• Contact clinical sites to confirm placement availability and assist in securing new potential site partnerships.
• Verify student information and documentation within EXXAT for accuracy.
• Prepare and distribute end-of-clinical certificates to students.
• Conduct outreach to new or prospective clinical sites regarding the availability of placement opportunities.QualificationsEducation:
Minimal Qualifications: Associates Degree in related field or a High School degree in equivalent with five (5) years of office experience.
Preferred Qualifications: Bachelor's Degree in related fieldExperience:
Minimal Experience: Experience using PeopleSoft.
Preferred Experience: Intermediate experience with Microsoft Office Suite (Word, Excel, and PowerPoint).Essential Skills
• Proven ability to handle difficult conversations and situations.
• Excellent written and oral communication skills.
• Resourceful with strong problem-solving skills and demonstrated ability to work independently.
• Ability to interact effectively students, parents, faculty, and staff.
• Ability to execute tasks in a busy academic environment.
• Demonstrated flexibility and ability to work collaboratively in a team environment.
• Ability to maintain and manage confidential information.
• Positive attitude and professional demeanor.
• Strong planning and time-management skills with the ability to prioritize tasks.
• Demonstrated commitment to diversity and inclusion.Physical Demands
The physical demands characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Health & Safety
Health & Safety: All staff has a statutory responsibility to take reasonable care of themselves, others and the environment and to prevent harm by their acts or omissions. All staff is therefore required to adhere to the University's Health, Safety, and Environmental Policy & Procedures.Disclaimer Statement
Disclaimer: The above statements are designed to indicate the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, responsibilities, skills, and qualifications required of personnel so classified.EEO Statement
Special Instructions to Applicants: An equal opportunity/affirmative action employer, Clarkson actively seeks and encourages applications from veterans and people with disabilities. All offers of employment are subject to the applicant successfully passing a background check (including, but not limited to, employment verification, educational and other credential verification, and criminal records).

Clarkson University

Administrative Coordinator INTERNAL ONLY

Academic Background

Administrative Skills

Budget Reporting

Budgeting

Calendar Management

Clinical Support

Clinical Training

Clinical Trial

Communication Skills

Cross-Functional

Customer Support/Service

Decision Support

Diversity

EMT-Paramedics

Educational Technology

Email Management/Administration

Employee Orientation

Establish Priorities

Event Management

File Maintenance

Financial Aid

Financial Management

High School Diploma

Information Technology & Information Systems

Inventory Management

Mail Processing

Maintain Compliance

Meeting Minutes

Microsoft Excel

Microsoft Office

Microsoft PowerPoint

Microsoft Word

Onboarding

Operational Support

People Management

Peoplesoft

Physical Demands

Presentation/Verbal Skills

Problem Solving Skills

Process Management

Purchase Orders

Purchasing/Procurement

Reconciliation

Record Keeping

Records Management

Rejection Letters

Safety/Work Safety

Student Admissions

Student Conduct

Team Player

Telephone Skills

Time Management

Training/Teaching

Travel Planning

Trend Analysis

Website Management

Writing Skills

OTHER

General Purpose: The Administrative Coordinator is responsible for providing a wide variety of clerical, secretarial and receptionist support for the department, department team members and the students associated with the department. • Send required admissions status updates including missing-document notices, decision notifications, deposit confirmations, and intent -to-matriculate communications.

Pay Range:
USD $19.78 - USD $22.18 /Hr.

Overview:
This posting is for internal applicants only.  Assist the Program Directors of the EMT, PT, PA, and OT programs in managing and operating the graduate program. The Administrative Coordinator will work cross functionally with multiple academic and administrative offices and will help sustain a welcoming, professional, and collaborative work culture and environment. Provide excellent customer service to all faculty, staff and students and guests of the department. Primary areas of responsibility for this position include: collaboration with graduate student admissions, recruiting, and support; new staff and student orientation and all phases of office administration. General Purpose: The Administrative Coordinator is responsible for providing a wide variety of clerical, secretarial and receptionist support for the department, department team members and the students associated with the department.

Responsibilities:
General Department Operations • Supporting and implement the day-to day operations of the department. (see department specific operations) • Serve as a point of contact for department and respond to changing situations with flexibility, including reprioritizing work as needed. • Schedule appointments/meetings and maintains calendars as required. • Organize and maintain files/records. • Manage communications including telephone, mail, web, email and meeting minutes. • Create, proof and distribute departmental correspondence, reports, memos, and related departmental documents. • Purchase supplies and maintain department inventory. • Ensure the accuracy of printed and online materials and program information. • Prepares graduate program information for the department website posting and ensure updates each semester. • Process inquiries and applications in PeopleSoft. • Oversee general operations, including processing and maintaining paperwork, records, and files required to support the departments and programs. • Direct phone calls, creates documents and correspondences and makes travel arrangements. • Demonstrates initiative in making decisions without direct supervision. • Implement improvements to workflows and processes for greater efficiency. • Manage financial processes, including purchase requisitions, performing P-Card reconciliation, budget file organization, and preparation of monthly budget reports. • Maintain and process student applications/departmental records, including corresponding related to acceptance, wait list, and rejection letters. • Provide guidance to students and faculty on policies, procedures, and graduation requirements. • Maintain confidentiality in all aspects of work. • Provide reception coverage including phone, visitor assistance, and communication with internal and external entities including clinical sites. • Assist with scheduling travel arrangements. • Prepare purchase requisitions and correspondence with limited instruction. • Monitor and maintain department budgets. • Participate in event planning and program implementations. • Provide oversight and training for work study students in general office procedures; monitor work for accuracy and completeness. • Update department website. • Assist with other projects, administrative duties, and initiatives as assigned. Graduate Admissions & Clinical Education Support Graduate Admissions Support • Review graduate applications within Centralized Application Service (CAS) and ensure alignment with program admissions criteria. • Assign qualified applicants to appropriate faculty reviewers and support committee review processes. • Compile and maintain admissions data to support decision-making and trend analysis. • Participate in scheduled admissions committee meetings across PA, PT, and OT programs. • Coordinate admissions interviews, including preparation of Zoom links, distribution of interview schedules, and compilation of interview rubrics. • Calculate and consolidate interview and application scoring for committee review. • Update CAS configurations and admissions-related website content to ensure accuracy and compliance with accreditation and program requirements. • Work with program committees to review and update admissions policies and ensure compliance with accrediting bodies. • Send required admissions status updates including missing-document notices, decision notifications, deposit confirmations, and intent -to-matriculate communications. • Provide applicants with onboarding resources such as financial aid contacts, housing information, technology setup instructions, and program-specific next steps. • Support admitted-student engagement through cohort email group setup, welcome communications, and distribution of program welcome gift links. • Assist with recruitment and yield events specific to graduate admissions, including accepted-student programming and informational sessions. Clinical Education Support • Contact clinical sites to confirm placement availability and assist in securing new potential site partnerships. • Verify student information and documentation within EXXAT for accuracy. • Prepare and distribute end-of-clinical certificates to students. • Conduct outreach to new or prospective clinical sites regarding the availability of placement opportunities.

Qualifications:
Education: Minimal Qualifications: Associates Degree in related field or a High School degree in equivalent with five (5) years of office experience. Preferred Qualifications: Bachelor’s Degree in related field Experience: Minimal Experience: • Experience using PeopleSoft. • Intermediate experience with Microsoft Office Suite (Word, Excel, and PowerPoint).

Essential Skills:
• Proven ability to handle difficult conversations and situations. • Excellent written and oral communication skills. • Resourceful with strong problem-solving skills and demonstrated ability to work independently. • Ability to interact effectively students, parents, faculty, and staff. • Ability to execute tasks in a busy academic environment. • Demonstrated flexibility and ability to work collaboratively in a team environment. • Ability to maintain and manage confidential information. • Positive attitude and professional demeanor. • Strong planning and time-management skills with the ability to prioritize tasks. • Demonstrated commitment to diversity and inclusion.

Physical Demands:
The physical demands characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Health & Safety:
Health & Safety: All staff has a statutory responsibility to take reasonable care of themselves, others and the environment and to prevent harm by their acts or omissions. All staff is therefore required to adhere to the University’s Health, Safety, and Environmental Policy & Procedures.

Disclaimer Statement:
DISCLAIMER: The above statements are designed to indicate the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, responsibilities, skills, and qualifications required of personnel so classified.

EEO Statement:
Special Instructions to Applicants: An equal opportunity/affirmative action employer, Clarkson actively seeks and encourages applications from veterans and people with disabilities.  All offers of employment are subject to the applicant successfully passing a background check (including, but not limited to, employment verification, educational and other credential verification, and criminal records

Administrative Coordinator- INTERNAL ONLY

Documentation

Project Tracking

[AW]-iCims

The Dean works collaboratively with deans, faculty, staff, and students to enhance graduate student success, foster interdisciplinary and professional development opportunities, and strengthen the University’s reputation as a leader in graduate education. Provide leadership for graduate admissions, recruitment, and enrollment management, ensuring data-driven decision-making and alignment with institutional goals.

YEAR

Pay Range:
USD $14,000.00 - USD $29,000.00 /Yr.

Overview:
The Dean of the Graduate School provides strategic, academic, and administrative leadership for all graduate education at Clarkson. The Dean oversees admissions and enrollment, policies, programs, and initiatives that advance the quality and impact of graduate education across the University. The Dean works collaboratively with deans, faculty, staff, and students to enhance graduate student success, foster interdisciplinary and professional development opportunities, and strengthen the University’s reputation as a leader in graduate education. Compensation for this role will consist of two months of summer salary, calculated according to the selected candidate’s current rate of pay. Deadline to apply is May 29th, 2026

Responsibilities:
Strategic Leadership and Administration Develop and implement a vision for graduate education aligned with the University’s strengths. Provide leadership for graduate admissions, recruitment, and enrollment management, ensuring data-driven decision-making and alignment with institutional goals. Oversee graduate program review and continuous improvement, and policy development and implementation. Lead efforts to expand graduate offerings, focusing on interdisciplinary, online, and certificate programs. Oversee graduate interdisciplinary programs. Graduate Admissions, Recruitment, and Enrollment Oversee graduate admissions processes, including policy, review standards and processes, decision workflows, and systems management. Partner with the admissions team, marketing, and academic units to develop and execute recruitment campaigns. Analyze admissions and enrollment data to inform strategy, improve yield, and forecast future enrollment trends. Graduate Student Success and Experience Champion initiatives that promote recruitment, retention, and timely completion of graduate degrees. Oversee teaching, research, and professional assistantship allocations and related policies/processes. Develop programs that prepare graduate students for career success. Program Support, Policy and Compliance Work with graduate programs to assess and improve graduate program quality. Support faculty in mentoring graduate students and in developing innovative curricula. Oversee new program proposals. Serve as the institutional authority on graduate academic policies and degree requirements. Partnerships Develop and support partnerships with industry, government, and other academic institutions to enhance research and professional opportunities. Integrate partner feedback on their graduate program needs into offerings. 

Qualifications:
Minimal Qualifications: Terminal degree (PhD or equivalent) and record of scholarly achievement appropriate for a tenured appointment at the rank of full professor. Significant administrative experience at the level of department chair or above. Demonstrated success in fostering both research-focused and professional graduate student education. Preferred Qualifications: Experience using analytics to drive academic decisions, preferably related to admissions. Experience supporting domestic and international graduate student academic and professional development.

Essential Skills:
 Strong understanding of graduate education trends, accreditation, and assessment practices. Excellent communication, collaboration, and organizational skills.

Physical Demands:
The physical demands characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Health & Safety:
Health & Safety: All staff has a statutory responsibility to take reasonable care of themselves, others and the environment and to prevent harm by their acts or omissions. All staff is therefore required to adhere to the University’s Health, Safety, and Environmental Policy & Procedures.

Disclaimer Statement:
DISCLAIMER: The above statements are designed to indicate the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, responsibilities, skills, and qualifications required of personnel so classified.

EEO Statement:
Special Instructions to Applicants: An equal opportunity/affirmative action employer, Clarkson actively seeks and encourages applications from veterans and people with disabilities.  All offers of employment are subject to the applicant successfully passing a background check (including, but not limited to, employment verification, educational and other credential verification, and criminal records

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Administrative Coordinator INTERNAL ONLY Clarkson University

Administrative Coordinator- INTERNAL ONLY Clarkson University

Dean of the Graduate School- Internal Only Clarkson University

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