Administrative Assistant Horizon House CareersAdministrative AssistantPhiladelphia, PennsylvaniaThis position requires: · High School diploma or GED equivalent, a minimum of four years secretarial/administrative assistant experience, including two years purchasing experience; or any combination of experience, education, and training that would provide the level of knowledge, skill, and ability required. Horizon House, a non-profit organization, has been widely recognized for its services as a provider of community-based behavioral health, intellectual disability, and homeless services in Eastern Pennsylvania and the state of Delaware.
Administrative Assistant - Executive Office | Full-Time Wills Eye HospitalAdministrative Assistant - Executive Office | Full-TimePhiladelphia, PASupport meeting management for executive and leadership committees, including preparing meeting packets, recording and distributing minutes when requested, tracking follow-up items, and maintaining documentation. Utilize financial and accounting systems, including check requisition and payment processing platforms, to process invoices, expense reimbursements, purchase requests, and departmental payment requests accurately and in a timely manner.
Administrative Assistant Burns EngineeringAdministrative AssistantPhiladelphia, PennsylvaniaBurns Engineering provides professional engineering design and project management services for transportation, facilities, and infrastructure projects. High school diploma or general education degree (GED); or one to two years of clerical experience and/or training; or equivalent combination of education and experience.
Executive Assistant - PA Substation Services importedExecutive Assistant - PA Substation ServicesReading, PennsylvaniaComplete a broad range of administrative tasks, including collecting and preparing information for meetings, composing correspondence, designing and producing complex documents and presentations, managing contact lists, arranging travel, completing expense reports, and supporting special projects. Headquartered in Akron, Ohio, FirstEnergy includes one of the nation's largest investor-owned electric systems, more than 24,000 miles of transmission lines that connect the Midwest and Mid-Atlantic regions, and a regulated generating fleet with a total capacity of more than 3,500 megawatts.
NewLead Certified Medical Assistant Osborn Family Health CenterLead Certified Medical AssistantCamden, New JerseyThe CMA advocates for the patient in the delivery of quality, cost effective patient care by performing the clinical tasks and duties assigned by the physician, nurse practitioner, registered nurse, and practice leadership to improve individual and population health. As the Medical Assistant Lead/Floater working under the direction of the Nurse Manager and Director of Nursing to assist with maintaining efficient patient flow and quality care during clinical hours.
Administrative Assistant – Executive Office Wills Eye HospitalAdministrative Assistant – Executive OfficePhiladelphia, PennsylvaniaThis role supports executive leadership by coordinating schedules, facilitating clear and timely communication, managing sensitive and confidential information, and assisting with administrative, event, and financial processes. Utilize financial and accounting systems, including check requisition and payment processing platforms, to process invoices, expense reimbursements, purchase requests, and departmental payment requests accurately and in a timely manner.
Executive Assistant, (Commercial/Human Resources) & Office Manager Mind Medicine Inc.Executive Assistant, (Commercial/Human Resources) & Office ManagerRadnor, PA$80,000–$115,000 / yearThis highly visible role supports the Chief Commercial Officer (CCO) and Head of Human Resources (Head of HR), as well as the functional leadership teams, coordinates commercial & HR activities, manages office operations, and partners closely with stakeholders across the organization to ensure seamless execution of meetings, travel, conferences, events, and day-to-day operations. The Executive Assistant, Commercial/Human Resources & Office Manager will provide executive, administrative, and operational support to the Commercial & Human Resources organizations providing the opportunity to support a broad range of leaders, activities, and strategic initiatives across the company while serving as a key coordinator for Definium's Radnor, PA office.
Executive Assistant O'Donnell Metal Fabricators, Inc.Executive AssistantNorristown, PA$55,000–$75,000At Commercial Kitchen Ventilation, we don’t just install ductwork — we engineer airflow that keeps commercial kitchens safe, compliant, and operational. As an Executive Assistant supporting the Project Manager, you’ll help drive the execution of commercial kitchen ventilation projects from start to finish.
Administrative Assistant Bowman Consulting Group, Ltd.Administrative AssistantFort Washington, PennsylvaniaFull timeOverview: To provide administrative support to an operations team/department through all phases of business including proposals and response letters, as well as assisting with work / change orders, submittals, and research. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved.
Clinical Intake Administrative Assistant - Part-time CORA Services IncClinical Intake Administrative Assistant - Part-timePhiladelphia, PAPart timeOur Clinical Services Division provides a range of clinical support services to students in more than 100 non-public and charter schools throughout the Delaware Valley. In addition, as a Clinical Intake Administrative Assistant at CORA your duties will include: Provide administrative support to Agency Psychiatrists: Offering in-office support for our psychiatry team.
Legal Support Assistant Ballard Spahr LLPLegal Support AssistantPhiladelphia, PennsylvaniaAs a Legal Support Assistant within our team your responsibilities include supporting a team of legal administrative assistants and working on tasks up to and including: Preparing mailings, filing documents (physical and electronic), creating and updating pleadings, entering time and processing narrative edits. Candidates should be comfortable working in a large professional environment, and have working knowledge of the firm's computer applications, document management system, and Microsoft Office, particularly with Word, Excel, and Outlook.
Executive Assistant CVS Health CorpExecutive AssistantPARemote$22.59–$53.95 / hourIdentifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided; ensures the correct functioning of facilities, office, and/or business support services. Identifies opportunities to staff support and administrative assistance to executive-level, senior management, or senior individual contributors as needed to ensure consistent department operations.
Family Law Client Service Specialist (Legal Administrative Assistant) Fox RothschildFamily Law Client Service Specialist (Legal Administrative Assistant)Exton, PAProcess new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software. Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently.
NewSenior Executive Assistant United Cocoa ProcessorSenior Executive AssistantWest Chester, PAThis role is vital in ensuring smooth daily operations, managing schedules, coordinating communications, and handling administrative tasks with precision and professionalism. Prepare, proofread, and organize documents, reports, and correspondence using Microsoft Office Suite including Word, Excel spreadsheets, and other productivity software.
Litigation Client Service Specialist (Legal Administrative Assistant) Fox RothschildLitigation Client Service Specialist (Legal Administrative Assistant)Philadelphia, PAProcess new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software. As a member of the Client Service Team (CST), the Client Service Specialist (CSS) is responsible for providing legal administrative support to a team of attorneys by performing complex, administrative assistance using specialized knowledge of the assigned practice area(s).
Administrative Assistant 840241 StiversAdministrative Assistant 840241Philadelphia, PAAs an Administrative Assistant, you'll support daily administrative needs, helping ensure smooth operations for an enforcement and intake team. Your role will play a key part in keeping workflows organized and efficient, allowing the team to serve the community effectively.
NewAdministrative Assistant Pureo Natural Products LLCAdministrative AssistantEaston, PAFull timeMinimum of 3+ years of professional experience in administration, operations, logistics, bookkeeping, event coordination, executive assistance, or a related role. Previous experience coordinating trade shows, conferences, corporate events, or similar events.
Executive & Personal Assistant Advertising Specialty InstituteExecutive & Personal AssistantPhiladelphia, PA$95,000–$110,000 / yearOffice amenities with onsite café, Starbucks, 24/7 free gym access and classes, onsite daycare, EV charging stations, creative spaces such as our community garden club, music room, art room, and relaxation space. If you are motivated by helping others succeed, thrive on variety, and are proactive, tech-savvy, and resourceful, this could be a uniquely rewarding opportunity to create order, solve problems, make things happen, and build a meaningful, long-term role with room to grow.
NewMedical Assistant - Administrative Mitchell MartinMedical Assistant - AdministrativePhiladelphia, PA$21–$23 / hourBy applying for this job, you agree to receive AI-generated calls, text messages, and/or emails from Mitchell Martin Inc and its affiliates and contracted partners at various frequency through traditional and automated methods. • Candidates should have experience in both clinical and administrative tasks, with proficiency in electronic health records being preferred.
Operations Administrative Assistant Metropolitan CompaniesOperations Administrative AssistantWyomissing, PennsylvaniaSupport Operations with sending court documents to appropriate people, creating training manuals for new hires in Operations, responding to attorney general complaints, managing the incident reports/log, invoicing, and preparing the BRD P&Ls for EVP of Operations. Maintain clean and organized meeting rooms (conference rooms, training room) and work spaces (desks by printer, in lobby area, etc.); Sanitize conference rooms and training room.