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This role ensures accurate and timely recording of revenue, maintains balance sheet integrity, and supports cash management and financial operations across all Teton Science Schools programs. The Accounts Receivable & Finance Specialist provides critical support to the Finance Department with a primary focus on billing, accounts receivable, collections, and revenue recognition.

<h3><strong>Teton Science Schools inspires curiosity, engagement, and leadership through transformative place-based education.</strong></h3><h3><strong>Job Title:</strong> Accounts Receivable & Finance Specialist</h3><p><strong>Classification:</strong> Full-Time, Non-Exempt (or Exempt – adjust as needed)</p><p><strong>Department:</strong> Finance</p><p><strong>Location:</strong> Jackson Campus, Jackson Hole, Wyoming (with interaction across all campuses)</p><p><strong>Reports To:</strong> Senior Director of Finance (or Finance Manager)</p><p><strong>Work Schedule:</strong> Full-Time, Year-Round</p><h2><strong>Position Purpose</strong></h2><p>The Accounts Receivable & Finance Specialist provides critical support to the Finance Department with a primary focus on billing, accounts receivable, collections, and revenue recognition. This role ensures accurate and timely recording of revenue, maintains balance sheet integrity, and supports cash management and financial operations across all Teton Science Schools programs.</p><p>This position plays a key role in maintaining financial accuracy, supporting program operations, and delivering excellent service to both internal stakeholders and external constituents.</p><h2><strong>Key Responsibilities</strong></h2><h3><strong>1. Accounts Receivable & Billing</strong></h3><ul><li>Manage collection of tuition payments and course deposits across all TSS programs</li><li>Generate and distribute invoices (annual, semi-annual, and monthly) for Mountain Academy and Graduate programs</li><li>Administer ACH payment processes and track incoming payments</li><li>Record tuition and program payments accurately and in a timely manner</li><li>Partner with Admissions and program teams to support deposits and payment plans</li><li>Manage receivables and cash entries for point-of-sale systems (e.g., MySchoolBucks)</li><li>Support program teams in collecting payments for various offerings</li><li>Track and reconcile outstanding balances using monthly rollforward reporting</li><li>Support Salesforce integrations and troubleshoot issues in partnership with senior finance staff</li><li>Perform month-end close processes for program areas (e.g., Wildlife Expeditions)</li><li>Ensure timely and accurate revenue recognition for Field Education and other programs</li></ul><h3><strong>2. Collections Management</strong></h3><ul><li>Develop, document, and maintain standardized collections processes and procedures</li><li>Create and distribute collections reporting across departments</li><li>Communicate overdue balances and collaborate with department leaders on collection strategies</li><li>Execute collection activities, including outreach, payment follow-ups, and escalation</li><li>Apply late fees and manage delinquent accounts in accordance with policy</li></ul><h3><strong>3. Cash Management & Reconciliation</strong></h3><ul><li>Record all credit card batches and bank deposits accurately</li><li>Prepare and post journal entries to support monthly close</li><li>Complete monthly bank and account reconciliations</li><li>Assist with preparation and execution of the annual financial audit</li></ul><h3><strong>4. Development & Donations Support</strong></h3><ul><li>Record donation gifts in Salesforce and Intacct</li><li>Manage non-integrated donations (e.g., parent council dues, stock gifts)</li><li>Reconcile donation records between systems to ensure accuracy and completeness</li><li>Collaborate with Development and Finance teams to maintain alignment across platforms</li></ul><h3><strong>5. One TSS Responsibilities</strong></h3><ul><li>Collaborate across program areas to support organizational success</li><li>Cross-promote TSS programs when appropriate</li><li>Contribute to a culture of inclusion, equity, and belonging through ongoing development of cultural competency</li><li>Support organizational initiatives and continuous improvement efforts</li></ul><h2><strong>Qualifications</strong></h2><ul><li>Minimum of 4 years of accounting or finance experience (nonprofit experience preferred)</li><li>Strong understanding of general accounting principles; nonprofit accounting knowledge a plus</li><li>Proficiency with accounting systems (e.g., Intacct), Salesforce, Excel, and Google Workspace</li><li>Strong attention to detail and ability to manage multiple priorities simultaneously</li><li>Excellent communication and customer service skills</li><li>Ability to work collaboratively with both internal teams and external stakeholders</li></ul><h2><strong>Working Conditions & Physical Requirements</strong></h2><ul><li>Primarily office-based role with extended periods of sitting and computer use</li><li>Ability to communicate effectively via phone, email, and in person</li><li>Ability to sit or stand at a desk for extended periods (up to 8 hours)</li><li>Occasional interaction across multiple TSS campuses</li></ul><h2><strong>Additional Notes</strong></h2><p>This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Employees may be required to perform other job-related duties as assigned in compliance with applicable laws and organizational needs.</p>

Teton Science Schools, Inc.

Accounts Receivable & Finance Specialist

Accounting

Accounting Close

Accounting Software

Accounts Receivable

Accounts Receivable Management

Balance Sheet

Billing

Cash Management

Communication Skills

Continuous Improvement

Credit Cards

Credit and Collections

Customer Relations

Customer Support/Service

Detail Oriented

Documentation Standards

Finance

Financial Audit

Financial Management

Financial Operations

Funding

Identify Issues

Journal Entries

Leadership

Multiplatform/Cross-Platform

Multitasking

Nonprofit

Operational Support

Past Due Accounts

Physical Demands

Point of Sale (POS) Systems

Reconciliation

Revenue Recognition

Revenue/Sales Reporting

Salesforce.com

Service Delivery

Team Player

Time Management

Tuition Fees

HiringThing

This position will work closely with our Office Manager and leadership team to ensure daily operations run smoothly and financial documentation remains accurate and timely. As our workload continues to grow, we are seeking a full-time Office Operations & Accounting Support team member to strengthen our administrative and financial processes.

<p>Westwood Curtis is a Jackson, Wyoming–based heavy civil contractor specializing in underground utility infrastructure including water, sewer, and storm systems. As our workload continues to grow, we are seeking a full-time <strong>Office Operations & Accounting Support</strong> team member to strengthen our administrative and financial processes. This job is based in Jackson, Wy.</p><p>This position will work closely with our Office Manager and leadership team to ensure daily operations run smoothly and financial documentation remains accurate and timely.</p><p><strong>Position Overview</strong></p><p>This role provides operational and bookkeeping support within the office. The ideal candidate is organized, detail-oriented, and comfortable handling both administrative coordination and basic accounting responsibilities.</p><p>This is an opportunity to join a growing company where systems and processes are being strengthened to support long-term success.</p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative Support</strong></p><ul style="list-style-type:disc"><li>Assist with daily office operations and documentation</li><li>Support communication between field and office staff</li><li>Help maintain organized project files and records</li><li>Assist with vendor coordination and document tracking</li><li>Provide general administrative support as needed</li></ul><p><strong>Accounting & Bookkeeping Support</strong></p><ul style="list-style-type:disc"><li>Assist with accounts payable and accounts receivable</li><li>Enter and reconcile transactions in QuickBooks</li><li>Support invoice preparation and billing coordination</li><li>Help track job cost coding and financial documentation</li><li>Assist with monthly financial reporting support</li><li>Coordinate documentation for CPA or external accountant as needed</li></ul><p><strong>Billing & Compliance Assistance</strong></p><ul style="list-style-type:disc"><li>Support timely and accurate client billing</li><li>Track receivables and assist with follow-up</li><li>Help maintain compliance documentation for municipal and client requirements</li></ul><p><strong>Qualifications</strong></p><ul style="list-style-type:disc"><li>Previous office administration experience required</li><li>Bookkeeping or accounting experience preferred</li><li>QuickBooks experience strongly preferred</li><li>Proficiency in Microsoft Office, particularly Excel</li><li>Strong organizational and time management skills</li><li>High attention to detail</li><li>Ability to manage multiple tasks in a construction-focused environment</li><li>Positive, team-oriented attitude</li></ul><p><strong>Position Details</strong></p><ul style="list-style-type:disc"><li>Full-time position</li><li>Competitive compensation based on experience</li><li>Opportunity for expanded responsibility as the company grows</li></ul><br/><br/><br/>#hc218031

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Billing Jobs in Jackson Hole, WY

Accounts Receivable & Finance Specialist Teton Science Schools, Inc.

Office Assistant Westwood Curtis Construction, Inc.

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