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This position oversees daily mailroom operations, coordinates institutional administrative services, and assists with basic Accounts Payable, Accounts Receivable, and Payroll processes. The Business Services Coordinator provides operational and administrative support for campus mail services, centralized administrative functions, and select Business Office operations.

<p><strong>Position Summary</strong></p><p>The Business Services Coordinator provides operational and administrative support for campus mail services, centralized administrative functions, and select Business Office operations. This position oversees daily mailroom operations, coordinates institutional administrative services, and assists with basic Accounts Payable, Accounts Receivable, and Payroll processes.</p><p>The position plays an important role in ensuring efficient campus operations while identifying opportunities to modernize and improve administrative services.</p><p><strong>Essential Duties and Responsibilities</strong></p><p><strong>Mail Services Administration</strong></p><ul style="list-style-type:disc"><li>Coordinate and oversee campus mail services operations </li><li>Receive, sort, and distribute incoming mail and packages </li><li>Process outgoing mail through postage systems and external carriers </li><li>Assist in assessing future service enhancements, including automated or smart locker solutions </li></ul><p><strong>Administrative Services Coordination</strong></p><ul style="list-style-type:disc"><li>Coordinate internal meeting room scheduling </li><li>Coordinate external meeting room reservations and related communication </li><li>Manage university fleet vehicle scheduling, maintenance coordination, and usage records </li></ul><p><strong>Business Office Support</strong></p><ul style="list-style-type:disc"><li>Assist with routine Accounts Payable processes </li><li>Assist with routine Accounts Receivable functions </li><li>Provide administrative support for Business Office operations as assigned </li></ul><p><strong>Required Qualifications</strong></p><ul style="list-style-type:disc"><li>Associate degree in Business or a related field; OR <ul style="list-style-type:circle"><li>Equivalent combination of education and administrative/clerical experience </li></ul></li><li>Strong organizational and time management skills </li><li>Effective verbal and written communication skills </li><li>Basic proficiency in Microsoft Office and office technology </li><li>Ability to maintain confidentiality and accuracy in handling records and information </li></ul><p><strong>Preferred Qualifications</strong></p><ul style="list-style-type:disc"><li>Experience in administrative support, customer service, or office coordination </li><li>Experience with business office functions such as accounts payable, accounts receivable, or payroll </li></ul><p><strong>Physical Requirements</strong></p><ul style="list-style-type:disc"><li>Ability to stand, walk, bend, and lift throughout the workday </li><li>Ability to occasionally lift up to 40 pounds </li></ul><p>Applicants must be authorized to work for ANY employer in the U.S. For this position we are unable to sponsor or take over sponsorship of an employment-based visa at this time. Review of applications will begin immediately and continue until the position is filled.</p><br/><br/><br/>#hc242115

Dakota Wesleyan University

Business Services Coordinator

Accounts Payable

Accounts Receivable

Accounts Receivable Processing

Administrative Skills

Business Administration

Business Operations

Business Services

Business Support

Communication Skills

Customer Support/Service

Fleet Management

Lift/Move 40 Pounds

Mail Processing

Mail Services

Microsoft Office

Operational Strategy

Operational Support

Operations

Operations Management

Organizational Skills

Payroll Administration

Physical Demands

Plan Meetings

Presentation/Verbal Skills

Time Management

Vehicle Fleets

Writing Skills

Hireclick

The Business Operations Specialist will help keep daily operations running smoothly, support employee processes, and ensure financial and administrative organization—allowing leadership to focus on growth and innovation. This position also plays a key role in coordinating employee processes (scheduling, onboarding, and performance tracking) and assisting with basic accounting functions, including QuickBooks and financial recordkeeping.

YEAR

<h1><strong>Business Operations Specialist– Agronomy Laboratory</strong></h1><p/><p><strong>Company:</strong> Next Level Ag<br/><strong>Location:</strong> Alpena, South Dakota</p><h2>About Next Level Ag</h2><p>Next Level Ag is a high-performance agronomy laboratory specializing in<strong></strong>soil, plant tissue, water, and manure analysis. We are committed to precision, accountability, and continuous improvement in agricultural testing. Our team operates with urgency, ownership, and a drive to raise the standard in the industry.</p><h2>Position Overview</h2><p>Next Level Ag is seeking a Business Operations Specialist to provide hands-on support and coordination across daily business operations within our laboratory. This role will assist in building and maintaining operational systems, supporting compliance processes, contributing to employee (HR) functions, and ensuring consistent day-to-day operations.</p><p>The Business Operations Specialist will work closely with the Lab Director to strengthen organizational structure, improve operational efficiency, and support team accountability. This position also plays a key role in coordinating employee processes (scheduling, onboarding, and performance tracking) and assisting with basic accounting functions, including QuickBooks and financial recordkeeping.</p><p>This role is ideal for someone who enjoys creating systems, maintaining accountability, and supporting a high-performing team in a fast-paced, detail-oriented environment.</p><h2>Key Responsibilities</h2><h3>Operations Leadership</h3><ul><li><p>Manage employee scheduling, PTO tracking, and payroll coordination</p></li><li><p>Coordinate hiring logistics, intern scheduling, and onboarding processes</p></li><li><p>Maintain employee documentation and HR-related records</p></li><li><p>Serve as the primary administrative contact for incoming communications</p></li><li><p>Coordinate facility operations and preventive maintenance scheduling</p></li></ul><h3>Compliance & Regulatory Oversight</h3><ul><li><p>Manage documentation and submission deadlines for NRCS, USDA, ALP, and NAPT requirements</p></li><li><p>Maintain audit-ready compliance records</p></li><li><p>Track certifications, training documentation, and regulatory requirements</p></li><li><p>Ensure operational processes align with regulatory standards</p></li></ul><h3>Performance & Accountability</h3><ul><li><p>Support structured employee performance review systems with the Lab Director</p></li><li><p>Track attendance, timeliness, and accountability metrics</p></li><li><p>Provide leadership-level feedback regarding performance trends</p></li><li><p>Assist in developing performance-based compensation and bonus structures</p></li><li><p>Help reinforce a culture of consistency, professionalism, and ownership</p></li></ul><h3>Lab Operations Coordination</h3><ul><li><p>Coordinate workflow between sample preparation, analysis, and reporting teams</p></li><li><p>Ensure adherence to standard operating procedures (SOPs)</p></li><li><p>Oversee inventory systems to prevent supply shortages</p></li><li><p>Coordinate vendor relationships and equipment service scheduling</p></li></ul><h4><strong>Accounting & Financial Support</strong></h4><ul><li><p>Assist with accounting functions using QuickBooks</p></li><li><p>Track expenses, invoices, and vendor payments</p></li><li><p>Support financial recordkeeping and reporting accuracy</p></li><li><p>Assist with budgeting and expense tracking</p></li></ul><h2></h2><h2>Qualifications</h2><h3>Preferred</h3><ul><li><p>3+ years of experience in operations management, office management, or administrative leadership</p></li><li><p>Experience working in regulated or process-driven environments</p></li><li><p>Strong organizational and time management skills</p></li><li><p>Comfortable providing and receiving performance feedback</p></li><li><p>High level of professionalism and discretion</p></li></ul><h3>Bonus Experience (Not Required)</h3><ul><li><p>Experience in laboratory environments, agriculture, or compliance-driven industries</p></li></ul><h2>Compensation & Benefits</h2><ul><li><p><strong>Salary:</strong> $50,000 – $65,000 per year (depending on experience)</p></li><li><p>Performance-based bonus opportunities</p></li><li><p>Relocation assistance may be considered for the right candidate</p></li></ul><h2>Schedule</h2><ul><li><p>Full-time</p></li><li><p>Monday – Friday</p></li><li><p>Typical hours: 7:00 AM – 3:00 PM (some flexibility possible)</p></li></ul><h2></h2><h2>Why This Role Matters</h2><p>This role is essential to maintaining the structure and efficiency of our growing laboratory. The Business Operations Specialist will help keep daily operations running smoothly, support employee processes, and ensure financial and administrative organization—allowing leadership to focus on growth and innovation.</p><br/><br/><br/>#hc236059

Next Level Ag, LLC

Business Operations Specialist

Accounting

Agriculture

Agronomy

Analysis Skills

Budget Management

Continuous Improvement

Detail Oriented

Equipment Maintenance/Repair

Expense Tracking

Facilities Management

Facilities and Maintenance

Financial Administration

Financial Reporting

Financial Support

Industry Standards

Intuit Quickbooks

Laboratory Operations

Leadership

Logistics

Maintain Compliance

Metrics

Office Management

Onboarding

Operational Improvement

Operations Processes

Payroll Management

People Management

Performance Analysis

Performance Reviews

Preventative Maintenance

Procedure Implementation

Process Management

Regulations

Regulatory Compliance

Schedule Development

Standard Operating Procedures (SOP)

Systems Maintenance

Vendor/Supplier Relations

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Business Services CoordinatorDakota Wesleyan University

Business Operations SpecialistNext Level Ag, LLC

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