NewDocument Services Administrator-Office & Admin Specialist Sr State of MinnesotaDocument Services Administrator-Office & Admin Specialist SrSt. Paul, MN$22.62–$30.62 / hourWe work with many partners (citizens, communities, and businesses, all levels of government, environmental groups and educators) to prevent pollution, conserve resources, and to help ensure polluting does not have disproportionate impact on any groups of people. The incumbent will coordinate the agency's response to high profile, complex information requests submitted by external customers by collaborating with diverse agency staff at all levels of the agency as needed to through oral or written communication.
Branch Office Administrator CNO Financial GroupBranch Office AdministratorMinneapolis, MinnesotaBSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status; • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to – agents or managers, prints and distributes information to office as needed.
Branch Office Administrator Edward D Jones & Co LPBranch Office AdministratorBuffalo, MNEdward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
Front Desk Office Administrator Housing HubFront Desk Office AdministratorSaint Paul, MNWe are dedicated to providing high-quality, affordable housing options in the Saint Paul area, with a focus on building strong communities and fostering a sense of belonging for all of our residents. Housing Hub is seeking a reliable, organized, and customer-focused Front Desk Office Administrator to be the welcoming first point of contact for our residents, applicants, vendors, and visitors.
Sr. Office Administrator NorthmarqSr. Office AdministratorMinneapolis, Minnesota$28.84–$36.06 / hourNorthmarq is a unique capital markets resource for commercial real estate investors, providing our clients access to experts in debt, equity, investment sales, loan servicing, and fund management. Will develop strong relationships with executives, business partners and cross-functional teams to support efficient communication and coordination across the organization.
Office Administrator BaxterOffice AdministratorSaint Paul, Minnesota$51,200–$70,400 / yearRecruitment Fraud Notice Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. The administrative assistant role provides front desk coverage and the management of a multiline phone system to ensure excellent customer experience for our customers and patients.
NewExecutive Assistant / Office Administrator (Minnetonka) Ultimate Staffing ServicesExecutive Assistant / Office Administrator (Minnetonka)Minnetonka, Minnesota$55,000–$65,000This role provides direct support to the COO and company owners while partnering with sales, finance, legal, operations, HR, and vendor management teams. Hiring for an Executive Assistant / Office Administrator to support executive leadership and ensure the smooth day-to-day operation of the office.
Coordinator II University of St ThomasCoordinator IIMinneapolis, Minnesota$22–$24.60 / hourThomas travel procedures and reimbursement policies; coordinate vendor paperwork required to reimburse non-student coaches and advisors who may travel with the student/s; assist students in completing and submitting reimbursement requests; submit vendor forms and payment requests for coaching stipends; other administrative duties and projects as needed. Facilitate faculty requests including scheduling rooms and appointments, preparing digital and hard copy classroom materials, coordinating with intercampus services such as Parking Services, Food Service, Purchasing & Payables.
NewBusiness Operations Manager - State Program Administrator Director State of MinnesotaBusiness Operations Manager - State Program Administrator DirectorSt. Paul, MN$38.83–$55.93 / hourResponsibilities include, but are not limited to, evaluating contract and accounting programs and procedures; writing policies and procedures for contracting, accounting, and support services implementation; developing program objectives and reviewing reports to determine if objectives are met; advising customers with a comprehensive understanding of procedural and technical aspects of contracting and accounting; coordinating operational reports; managing IT services; providing administrative duties, as needed; and coordinating and completing the hiring and performance management processes, as needed. You will also lead a team of approximately seven (7) staff members that perform the following duties and responsibilities: Administer and implement professional technical contracting activities for the division and statewide projects, including drafting Request for Proposals (RFPs), contracts, and related contract documents.
NewContracts Administrator FirstService CorpContracts AdministratorBloomington, MN$25–$30 / hourAdminister and support centralized and bulk service contracts, including but not limited to Comcast, Charter, Management Agreements, Elevator Services, Waste Management, Phone Services, Pest Control, FHA programs, Maintenance Plans, Mechanical Service Contracts, Closed-Loop Chemical Treatment, Roof Anchor Testing, and Furniture Agreements, as assigned. The Contracts Administrator is responsible for administrative support on Vive vendor compliance and regsistration, pool licenses tracking and processing, reviewing bid submissions, gathering and updating contract data, uploading documents, coordinating billing and assisting in the development of Reserve Study program.
Sr. Office Administrator NorthMarq Capital LLCSr. Office AdministratorMinneapolis, MN$28.84–$36.06 / hourNorthmarq is a unique capital markets resource for commercial real estate investors, providing our clients access to experts in debt, equity, investment sales, loan servicing, and fund management. Will develop strong relationships with executives, business partners and cross-functional teams to support efficient communication and coordination across the organization.
NewAdministrator, Flight Services UnitedHealth Group Inc.Administrator, Flight ServicesEden Prairie, MN$24–$43 / hourThis role helps ensure aircraft readiness, manages inventory and supplies, coordinates passenger and crew support services, processes vendor invoices, maintains department records, and provides backup support for flight scheduling activities. Ability to safely operate a small cargo van for work-related transportation and deliveries, including maintaining a valid driver's license and meeting applicable company driving requirements.
NewState Program 5310 Coordinator - State Program Administrator Coordinator State of MinnesotaState Program 5310 Coordinator - State Program Administrator CoordinatorSt. Paul, MN$37.91–$56.39 / hourIt provides project leadership for statewide projects developing effective and comprehensive statewide procedures, establishing equitable funding levels and service allocation needs, evaluating performance, and consolidating program activities so that statewide program goals, policies and procedures are maintained and to ensure efficient and effective program administration. To help our workforce thrive, we offer our employees excellent training opportunities and recognize the benefits of cultivating a diverse workforce and an inclusive workplace culture that builds on the perspectives and strengths of all employees.
Property Administrator (CRE) Cushman & WakefieldProperty Administrator (CRE)Minneapolis, MinnesotaIn addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.
NewIRA Field Operations Administrator M. A. Mortenson CoIRA Field Operations AdministratorMinneapolis, MNThis role serves as a key resource for IRA administrators, project teams, and trade partners by providing guidance, training, and problem-solving assistance to ensure successful execution of IRA requirements. Mortenson is currently seeking an IRA Field Operations Administrator role is responsible for supporting IRA compliance, training, and implementation efforts across projects and operating groups.
NewAccounting & HR Administrator Pathway Talent PartnersAccounting & HR AdministratorHugo, Minnesota$60,000–$75,000 / yearThe ideal candidate is comfortable owning the details, solving problems independently, and serving as a trusted resource across multiple areas of the organization. This individual will play a key role in supporting the day-to-day accounting, payroll, human resources, and administrative functions of the business.
NewHR Generalist Agate Housing and ServicesHR GeneralistMinneapolis, MN$26–$28 / hourFull timeThis position requires use of your own personal vehicle to drive between worksites and will require insurance liability coverage of at least one hundred thousand dollars per person and three hundred thousand dollars per occurrence and must have a valid Driver's License and pass a driving record background check. Maintain accurate and confidential personnel and recruitment files, employee records & HR Administration• Process employee paperwork including new hires, transfers, promotions, status changes, leaves of absence, and separations.•
NewOffice Services Coordinator - Retail United Natural Foods IncOffice Services Coordinator - RetailHopkins, MN$34,500–$62,700 / hourServing as the first point of contact for associates, visitors, and vendors, this role manages front desk reception responsibilities, including greeting guests, answering and directing phone calls, managing incoming and outgoing mail and packages, and maintaining a professional office environment. The ideal candidate is highly organized, customer-service oriented, resourceful, and comfortable taking full responsibility for creating a positive, productive, and seamless workplace experience for employees and visitors alike.
Field Operations Administrator - Structured Cabling MortensonField Operations Administrator - Structured CablingMinneapolis, MNRemote$59,000–$80,000 / yearAccurately maintain applicant log- Work with craft recruiting team to streamline new hire logistics for craft team members, including orientation logs, badge systems, project maps, weekly thresholds, etc. Ensure that new hire paperwork is completed correctly and timely- Audit new team member drug screening postings, conversions, and transfers of craft team members.
Energy Development/Litigation Practice Assistant (Legal Assistant/Secretary) Stoel RivesEnergy Development/Litigation Practice Assistant (Legal Assistant/Secretary)Minneapolis, MinnesotaOperate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances. Enter, proofread, and close timekeepers’ time entries in billing software; review, proofread, distribute, and track proformas and client invoices; manage complex proformas, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.