UNKNOWN

ADAPTED_NOW

Abilities: Understand needs, priorities, policies and procedures; comprehend, compile and interpret information; speak clearly and effectively; function with a high degree of independence; Ability to plan and manage time efficiently to achieve all of the daily workload; establish and maintain cooperative relations with those contacted in the course of work. This position receives and greets customers; maintains the Corporation’s telephone exchange; performs switchboard duties; receives, opens and disburses corporation mail; posts outgoing mail; performs data entry tasks; completes a variety of clerical tasks.

Corporate Values:  Integrity, Respectful, Leadership, Sustainable ALASKA HOUSING FINANCE CORPORATIONADMINISTRATIVE ASSISTANT III - RECEPTION/ MAILROOMANCHORAGE/JOB #24-8363 PCN 359To apply for this job and all jobs, please go to AHFC website linked below.<a href="https://www.ahfc.us/about-us/jobs/all-job-seekers" rel="nofollow" style="text-decoration:none">https://www.ahfc.us/about-us/jobs/all-job-seekers</a>  Position Summary: Under the direct supervision of the Front Desk Coordinator, this position may be assigned primary duties to support either the Receptionist or Mailroom; or the position may require the employee to support both areas.Reports to:  Front Desk Coordinator   OVERVIEWThis position receives and greets customers; maintains the Corporation’s telephone exchange; performs switchboard duties; receives, opens and disburses corporation mail; posts outgoing mail; performs data entry tasks; completes a variety of clerical tasks.This position may require the employee to assist with training the Administrative Assistant I Trainee, serve as back-up to the Front Desk Coordinator and AHFC Courier. SUPERVISION RECEIVED AND EXERCISED: Non-exempt, non-supervisory position. Examples of DutiesGeneral:The Administrative Assistant III is responsible to learn and understand the duties performed by each department in AHFC. Must be able to maintain updates with various available programs, which is key when assisting customers and directing phone calls to the proper department.Receives and scans all incoming checks and follows proper procedures including maintaining a MS Excel log and disbursement of corporate checks. Confidentiality and accuracy in processing checks is necessary.Performs extensive daily data processing activity, including compiling and inputting data. Ensures that associated paperwork is completed in conjunction with corporate policies and applicable procedures.Maintains skill in use of computer systems and office software programs and upgrades.Performs incidental clerical duties, including typing and data entry.Assist with maintaining the departmental intranet site.May provide relief with AHFC Courier duties.Maintain discipline in good housekeeping standards and clean work areas to insure safety measures are adhered to for a safe working environment.  Ability to recognize safety issues while lifting, operating corporate equipment/vehicles, or working in supply or records facilities.  Safe operation of company vehicles and other transport equipment, complying with corporate vehicle policies. Receptionist:Receives local and long distance calls; transfers calls between extensions; maintains logs and records.Records and relays messages for busy or unattended extensions, assists callers in locating proper departments, offices, or people by determining the nature of business involved.Processes, tracks and logs in all reported telephone exchange problems. Assures proper office closure notices are recorded and posted on the switchboard when applicable. Mailroom:Collects mail from corporate office areas daily and posts outgoing mail for pick-up which includes mail from all sites in Anchorage.  Maintains central point of mail disbursement for offices outside of Anchorage and routes mail accordingly.Disbursement of Corporation mail, processes large mail outs, and bulk mailings.  Receives and dispatches overnight or express mail service parcels.Assures compliance of current postal rates and regulations; acts as contact person for postage machine issues and maintenance.Performs other duties as assigned. Knowledge, Skills and AbilitiesKnowledge of:  Standard office procedures, business office etiquette, and the use of standard office equipment.  Principals, practices and procedures for telephone etiquette and techniques; branch telephone exchange procedures; basic clerical procedures; mail receipt, routing and disbursement, mail specifics and mail procedures.  Technical knowledge of Postal regulations. Skills and Abilities:  Use of personal computers, Microsoft Office, copier multifunction machine, switchboard systems, and postage machines. Excellent typing and data entry skills are mandatory.Interpersonal skills will be utilized on a daily basis through interaction with the public and employees.Must enjoy working with a wide variety of people. Abilities:  Understand needs, priorities, policies and procedures; comprehend, compile and interpret information; speak clearly and effectively; function with a high degree of independence; Ability to plan and manage time efficiently to achieve all of the daily workload; establish and maintain cooperative relations with those contacted in the course of work.  Write clearly and prepare clear and comprehensive reports; keep electronic and paper records; comprehend written material; interpret and apply rules and instructions; and work well with the public; use telephone directories and equipment; think and act quickly in emergencies.

State of Alaska

Administrative Assistant III (Reception/Mailroom)

Maintain large amounts of cash in the property till; prepare bank deposit; ensure proper accountability of all inmate funding using ACOMS. Our organization, mission and culture: The Alaska Department of Corrections provides secure confinement, reformative programs, and a process of supervised community reintegration to enhance the safety of our communities.

<div style="text-align:center">The Department of Corrections, Division of Institutions, is recruiting for an Office Assistant 2 position at Anchorage Correctional Complex (ACC) in Anchorage, Alaska.</div><div style="color:inherit;font-style:normal;text-indent:0px;text-align:center"> </div><div style="color:inherit;font-style:normal;text-indent:0px;text-align:center">Watch Alaska DOC's video here:  </div><div style="color:inherit;font-style:normal;text-indent:0px;text-align:center"><a href="https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fstreaklinks.com%2FBOCI_mSt7WvQWPSriAW4hCvd%2Fhttps%253A%252F%252Fvimeo.com%252F753183072%252F83d3b508b5&data=05%7C01%7Carlene.toledo%40alaska.gov%7C31b2b167e20e4cf877fa08db5017a485%7C20030bf67ad942f7927359ea83fcfa38%7C0%7C0%7C638191834704084805%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=6cxDVoLKN20wqR1NtOqkI7kw%2Bw3RTM5%2FUBMxGfUmqu8%3D&reserved=0" rel="nofollow noopener noreferrer" style="color:inherit;text-decoration:none" target="_blank">DOC 30 Second Cut</a></div> <div style="text-align:center"> </div>What you will be doing: This position is in the Property Section at the Anchorage Correctional Complex (ACC).   ACC is the intake facility for the Anchorage bowl that houses 800-1,000 prisoners, who are sentenced and unsentenced felons and misdemeanants.   The incumbent of this position must work independently to maintain inmate property and inmate accounts and input all necessary data entry to maintain accurate records.  Responsible for all inmate property stored in the property room at the Anchorage Correctional Complex. Maintain large amounts of cash in the property till; prepare bank deposit; ensure proper accountability of all inmate funding using ACOMS. Ensure inmates receive all items in their inventory including funds upon release.  Communicate with inmates regarding property or money concerns.   Our organization, mission and culture: The Alaska Department of Corrections provides secure confinement, reformative programs, and a process of supervised community reintegration to enhance the safety of our communities. We are trained professionals committed to a safe, open and respectful organization. We are dedicated to public safety and will always respect the rights and dignity of victims of crime. Offenders in our charge will be treated in a safe and humane manner, and will be expected to enhance their ability to reform every day. The benefits of joining our team:<ul><li>Work with a dynamic group of individuals.</li><li>Work with a variety of experienced DOC professionals.</li><li>Assist and promote personal growth of subordinates through training, coaching, mentoring.</li><li>Health Insurance, which includes employer contributions toward medical/vision/dental.</li><li>A retirement program.</li><li>Paid vacation time accrual.</li><li>11 paid holidays a year.</li></ul>The working environment you can expect: This position is part of a team which also consists of Correctional Officers.  Work hours are consistent with the shifts worked by the team.   Duty Schedule is one (1) week on / one (1) week off-75 hour rotation with the assigned shift.  This is either days for week on or nights for week on for a 13-week rotation.   <ul><li>Fast paced environment that provides opportunity for professional development.</li><li>Interactions with multi-disciplines within the institution.</li><li>Positive working environment.</li></ul>Who we are looking for:<ul><li>Experience in clerical functions including accurate data entry.</li><li>Ability to multi-task with frequent interruptions while remaining calm, organized, and accurate. </li><li>Punctual, dependable and reliable.</li><li>Flexible to adapt to sudden changes.</li><li>Able to work well with a diverse group of individuals. </li><li>Ability to keep information confidential.</li></ul>This position's schedule is week on/ week off, 75 hours per week with alternating day shift and night shift every 3 months.

Office Assistant 2 (PCN 20-6690)

In addition, this position provides information to the public concerning voter registrations, polling locations, candidates, the absentee voting process, and other related information both orally and in writing. What you will be doing: As a Temporary Election Clerk 2, the incumbent will be responsible for performing a full range of receptionist duties including providing telephone coverage and greeting the public.

<div style="color:inherit;font-style:normal;text-indent:0px;text-align:center">The Division of Elections is accepting applications for a Temporary Election Clerk 2 position in Nome! This is a full-time, temporary position, beginning mid-May and continuing through mid-November. This position is not eligible for health insurance or PERS but does contribute to the Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security. This position will be required to work overtime during peak election season. </div> What you will be doing:  As a Temporary Election Clerk 2, the incumbent will be responsible for performing a full range of receptionist duties including providing telephone coverage and greeting the public. In addition, this position provides information to the public concerning voter registrations, polling locations, candidates, the absentee voting process, and other related information both orally and in writing. This position is responsible for extensive data entry functions with a high degree of accuracy, including voter registration input and absentee ballots.   We are looking to hire someone with the following knowledge, skills, abilities, and experience:        <ul style="margin:10px 0px;color:inherit;font-style:normal;text-indent:0px"><li style="list-style-type:inherit;padding:0px;margin:0px">Working knowledge of word processing, spreadsheets, and calendar software (Microsoft Word, Excel, and Outlook), and the use of computer systems in an office environment.</li><li style="list-style-type:inherit;padding:0px;margin:0px">Ability to type 30 words per minute.</li><li style="list-style-type:inherit;padding:0px;margin:0px">Ability to understand oral and written instructions.</li><li style="list-style-type:inherit;padding:0px;margin:0px">Strong communication and customer service skills. </li><li style="list-style-type:inherit;padding:0px;margin:0px">Excellent attention to detail; thorough when performing work and conscientious about the importance of accuracy. </li></ul> The benefits of joining our team: This position provides meaningful work in support of our mission and offers the opportunity to work alongside an elite team of hardworking individuals. This regional office is a tight knit family, which expands every other year with the election schedule. The work is exciting and varied and you will be part of a fun and dedicated team, providing an essential service to Alaskans.

Election Clerk 2

Annuities

Communication Skills

Computer Systems

Customer Support/Service

Data Entry

Detail Oriented

Health Insurance

Microsoft Excel

Microsoft Outlook

Microsoft Word

Presentation/Verbal Skills

Spreadsheets

Telephone Skills

Word Processing

Writing Skills

Maintain court supplies and forms; place orders as needed and stock all items; update manuals as required. For information about what state courts do, please watch the following short video: VIDEO: The who, what, when, where and how of state courts.

<div style="text-align:center"></div> <div style="text-align:center"> </div><div style="text-align:center">The Yakutat District Court of the Alaska Court System (ACS) is accepting applications for a Clerk of Court to provide clerical support in Yakutat with secondary remote coverage for Haines, Hoonah, Skagway, and Juneau, including weekend arraignments.</div>  This position is scheduled to work 30 hours per week.  Regular job duties will include the following:   <ul><li>Greet and assist customers at the front counter and on the telephone.</li><li>Answer general questions, perform copy requests, and process marriage license applications.</li><li>Accept filings, perform notary public duties, and perform record searches.</li><li>Accept and receipt filing fees, fine payments, bail, restitution, and other fees.</li><li>Receive and assign case numbers for civil and small claims cases.</li><li>Set up criminal, minor offense, civil and small claims cases.</li><li>Issue summons for civil and small claims cases and process all documents filed.</li><li>Prepare weekly bank deposits and reconciliation reports.</li><li>Serve as an in-court clerk as necessary.</li><li>Maintain court supplies and forms; place orders as needed and stock all items; update manuals as required.</li><li>Perform other duties as assigned by the supervisor.</li></ul> An ideal candidate will possess the following knowledge, skills, and abilities.  Please detail these in the required cover letter.   <ol start="1"><li>Excellent attendance and punctuality.</li><li>Experience dealing with high-priority, confidential, or sensitive information.</li><li>Experience working with people of diverse backgrounds or culture.</li><li>Experience providing excellent customer service, in person and over the phone.</li><li>Ability to organize high-priority tasks.</li><li>Experience performing data entry while maintaining a high level of accuracy.</li></ol>  Work Hours This position is currently scheduled to work 30 hours per week, 6 hours a day.  The work schedule will be coordinated in consultation between the hiring supervisor and the selected applicant.<div style="text-align:center"> </div>  Benefits Available to Full-Time Employees<ul><li>12 paid holidays per year</li><li>Medical and dental coverage for employee and eligible dependents</li><li>Vision plan (optional)</li><li>Employer-paid Basic Life Insurance with additional coverage available</li><li>Membership in the Public Employees Retirement System (PERS)</li><li>Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security</li><li>Alaska Deferred Compensation Plan (optional)</li><li>Personal leave accrual</li></ul>  See <a href="http://doa.alaska.gov/drb/index.html" rel="nofollow">http://doa.alaska.gov/drb/index.html</a> for additional information.  <div style="text-align:left"> IMPORTANT: Please attach a letter expressing your interest in employment with the Alaska Court System.  Failure to submit a cover letter may disqualify you from consideration for an interview. </div><div style="text-align:left"> </div> <div style="text-align:center">  For more information on the Alaska Court System, please visit:     <a href="http://courts.alaska.gov/" rel="nofollow">http://www.courts.alaska.gov</a>     </div><div style="text-align:center">    For information about what state courts do, please watch the following short video:     <a href="http://vimeo.com/299681452" rel="nofollow">VIDEO: The who, what, when, where and how of state courts</a>     </div><div style="text-align:center">    The Alaska Court System is an EEO employer and proudly promotes diversity.</div>

Clerk of Court (30 hours) 41-1099 Yakutat District Court

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Administrative Assistant III (Reception/Mailroom) State of Alaska

Office Assistant 2 (PCN 20-6690) State of Alaska

Election Clerk 2 State of Alaska

Clerk of Court (30 hours) 41-1099 Yakutat District Court State of Alaska

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