Office Operations Greets visitors, answers phone calls and takes messages Responds to routine inquiries and refers non-routine inquiries to appropriate staff Receives and routes mail and all other shipments Schedules and maintains appointments Assists with setup and clean-up of interviews, meetings, job fairs and other events Completes paperwork and make s arrangements for workshops, conferences, job fairs and travel needs Works closely with other departments and school sites Monitors inventories and prepares supply orders for supplies and materials Submits work orders Maintains confidentiality of all information Assists with updating department website. File Management Maintains accurate department files, including updating changes Receives and processes applications and verifies completeness of files Assists with the new contractors, fingerprints and employee ID badges Monitors access to records and maintains proper security and confidentiality Processes requests for official district records, maintains log of requests for records, retrieves documents, copies and mails records Manages the records storage and destruction process following records retention requirements.