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Support multiple parish ministries (e.g., OCI, Alpha, Vacation Bible School, Bible studies, CIC, PAX Youth) by learning their structure and providing administrative support (i.e data entry, filing, copying, and organizing documents.) as needed. Support the Director of Communications by helping manage daily digital and print output, overseeing aspects of content creation, and assisting in event promotions.

Pastoral Team AssistantMary, Queen of Peace Catholic Church is looking for a Pastoral Team Assistant. There is flexibility for this being either a fulltime or partime position.As the Pastoral Team Assistant, the individual serves as a crucial support person for the Pastoral Staff, ensuring proper planning, execution and follow-up for all of our pastoral and communication functions. The ideal candidate is a passionate missionary disciple who understands the pastoral nature of administration as self-gift and service to others.As Pastoral Team Assistant, the individual is responsible for ensuring effective and efficient operations for the Pastoral Ministry Team, providing support through database updates, registration assistance, event coordination, communications support, and more. Actions required to be consistent with culture and cores values of Mary, Queen of Peace Catholic Church: Fundamentally Relational: As fundamentally relational beings, made in the image of our relational God, we engage in relationships by being attentive and present to those we serve and serve alongside. Mission Driven: We put the Lamb of God at the forefront of all that we do, aligning ourselves to the collective mission of fostering life-changing encounters with Jesus. Innovative Excellence: Ensuring quality and excellence, we transcend expectations by thinking beyond the norm to meet the needs of today. Radical Hospitality: We are committed to radical hospitality, to be a place for doubters and disciples, for people with deep questions and deep convictions; all have a home here with us.Ministerial CharacterThe Pastor is the visible principle and foundation of unity in Mary, Queen of Peace Catholic Church which the Archbishop has entrusted to him. He makes Christ's mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or laypeople). He shares with them his mission and entrusts various responsibilities to them.Positions employed at Mary, Queen of Peace Catholic Church help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church.Job SummaryAs the Pastoral Team Assistant, this person applies professional skills and knowledge of several specialized fields (e.g., theology, technology, clerical, development, communications, etc.) to perform work as directed by members of the Pastoral Team. This individual works collaboratively with the Director of Children Formation, Youth & Young Adult Director, Co-Directors of Evangelization, Director of Pastoral Care, and Director of Communications.As the Pastoral Team Assistant, this individual is called to understand the inner workings of the Pastoral Ministry Team and embrace the mission and vision of Mary, Queen of Peace in order to effectively provide support and ensure the efficient functioning of all facets of ministry in order to foster life-changing encounters with Jesus. The Pastoral and Communications Executive Assistant is an integral part of the team, focused on service above self.The position reports to the Pastor, collaborates with the pastoral and administrative staff, and operates with latitude for the use of independent judgment and initiative. The Pastoral and Communications Executive Assistant must understand the nature and purpose of Church administration as well as catechesis, evangelization, and communications. This individual will be expected to demonstrate good public relations skills, as well as communication and people skills.Essential Duties: (Overarching) An integral part of this ministry for the Church is to support and uphold the teachings of the Catholic Church and the mission of the parish in both your professional and personal life. Act as a witness to Gospel values by modeling the teachings of the Roman Catholic Church. Continuously grow in your ministry by participating in ongoing professional and personal faith formation. Ensure compliance with all Archdiocese of New Orleans policies and procedures including Safe Environment protocols. Participate in parish staff and diocesan meetings and training. Coordinate staff meetings and follow-up on action items as directed by the pastor. Maintain a work schedule that maximizes availability and accessibility.Essential Duties: (Pastoral Executive Assistant) Support the pastoral staff in ensuring that all programs and activities align with the vision and mission of Mary, Queen of Peace Parish. Support multiple parish ministries (e.g., OCI, Alpha, Vacation Bible School, Bible studies, CIC, PAX Youth) by learning their structure and providing administrative support (i.e data entry, filing, copying, and organizing documents.) as needed. Coordinate events and activities, including scheduling, logistics, making calls to vendors, obtaining quotes, assisting with planning details, and communicating with volunteers at the direction of the pastoral team. Serve as the primary point of contact for emails and phone calls, providing clear and accurate information regarding programs (registration, payment, requirements, etc.). Maintain parish databases (including ParishSOFT and Flocknote), ensuring timely data entry, accurate records, and updated communication groups. Track registrations, attendance, and payments across ministries and events. Send regular communications (e.g., emails for CIC, OCI, and Alpha) to support engagement and organization. Manage inventory and supplies, including ordering materials and organizing items such as program resources and apparel.Essential Duties: (Communications Executive Assistant) Support the Director of Communications by helping manage daily digital and print output, overseeing aspects of content creation, and assisting in event promotions. In collaboration with and under the direction of the Director of Communications: Manage social media, website updates, and other electronic media. Design graphics, flyers, and print materials for events. Ensure all communication aligns with the church's brand, style, and voice. Recruit, train, and oversee volunteers for photography, videography, or media. Work with the pastoral team to develop communication plans and promote events.Behaviors, Skills, and Abilities Knowledge of the structure and basic teachings of the Roman Catholic Church. Skill in communicating with diverse audiences both oral and written. Ability to operate various word-processing software, spreadsheets, and database programs. Proficiency in creative tools and software coupled with excellent written and verbal communication skills for creating engaging content. Knowledge of or a willingness to learn social media platforms, web content management systems (CMS), email marketing tools, photography, or live-streaming technology. Ability to excel in professional relationships and work effectively with staff, clergy, and laity. Ability to organize, prioritize, carry out multiple tasks, meet deadlines and utilize effective time management techniques. Ability to always maintain confidentiality. Ability to follow instructions furnished in verbal or written format. Effective collaborative and pastoral style. Expresses strong integrity, honesty, confidentiality, humility, professionalism, and a spirit of service. Ability to take initiative and make decisions under the constant pressure of deadlines. Ability to pivot quickly in a dynamic ministry environment without becoming overwhelmed all while maintaining a positive demeanor. Ability to work with staff and parishioners with diverse personalities and differing opinions. Willingness to work a varying work schedule, including some weekends and eveningsMinimum Qualifications Bachelor's degree from an accredited college or university with coursework in theology, management, pastoral ministry, or a related field is preferred. Experience in pastoral ministry is preferred. Must be a practicing Roman Catholic in good standing with the Church.Interested applicants should send a cover letter, resume, and at least three references to kbaker@maryqueenofpeace.org. For questions or additional information, please contact our Director of Parish Operations and Stewardship, Karen Baker, at (985) 202-0232. Updated: April 28, 2026

Archdiocese of New Orleans

Pastoral Team Assistant - Mary, Queen of Peace Catholic Church - Mandeville

Administrative Skills

Communication Skills

Content Development

Content Management Systems (CMS)

Data Entry

Database Administration

Digital Media

Email Marketing

Establish Priorities

Event Management

Executive Assistant Skills 

Flyers

Graphic Design

Interpersonal Skills

Inventory Management

Logistics

Multitasking

Order Supplies

Pastoral Care

Photography

Plan Meetings

Presentation/Verbal Skills

Public/Media/Press/Analyst Relations

Religious Studies

Social Media

Spreadsheets

Streaming Technology

Team Player

Time Management

Video Production

Volunteer Management

Web Content Management System (WCMS)

Website Management

Word Processing

Writing Skills

Talent Acquisition

HOUR

Bachelor's Degree (Preferred): In fields like Hospitality Management, Event Management, Public Relations, Marketing, or Business Administration OR An associate degree or specialized certifications (e.g., Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP)) can also be sufficient. Hearing: Ability to hear and respond to communication via radio, beeper, or cell phone; ability to monitor sounds in the environment (e.g., participant calls for help, safety alarms, or disturbances).

<h5>JOB SUMMARY </h5> The functional Events Coordinator is responsible for organizing and overseeing all logistical aspects of an event to ensure its successful execution. This role involves acting as the primary point of contact between clients, vendors, and venue staff, ensuring all event elements align with the client's vision and objectives. The coordinator manages everything from overseeing the event set up, client liaison, vendor coordination, on-site execution and post-event follow-up. This role requires active communication focusing on event details and logistics to create a seamless experience from start to finish.  ESSENTIAL DUTIES AND RESPONSIBILITIES Act as the primary point of contact with clients throughout the entire event process. Build and maintain strong client relationships by providing personalized attention, listening to their needs, and offering expert advice to help them achieve their event vision. Regularly check in with clients to update them on progress, address concerns, and ensure their expectations are met. Work closely with clients to navigate event timelines, agendas, and themes. Develop detailed schedules and logistical plans for each event, ensuring all aspects are planned in alignment with the client’s needs. Oversee vendor communications, ensuring they meet deadlines and fulfill their roles during the event. Supervise the setup, execution, and breakdown of the event. Ensure everything is in place and that the event flows according to schedule. Troubleshoot and resolve any issues that arise during the event, ensuring client satisfaction and a smooth experience for all attendees. Manage special requests and accommodation are handled. Act as the point of contact for guests, ensuring that their needs are addressed promptly and professionally. After the event, gather feedback from the client and guests to assess the event’s success and identify areas for improvement. Ensure all post-event duties such as cleanup and equipment return are completed. EDUCATION AND EXPERIENCE REQUIREMENTS Bachelor's Degree (Preferred): In fields like Hospitality Management, Event Management, Public Relations, Marketing, or Business Administration OR An associate degree or specialized certifications (e.g., Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP)) can also be sufficient. High School Diploma or equivalent required  At least 1 year experience in event management preferred Possess and maintain a clear criminal and driving record. Must be capable of obtaining and maintaining certification in CPR, First Aide, and perform if necessary. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of regulations related to public events, such as health and safety codes, permits, insurance, and crowd control. Basic knowledge of event promotion techniques, social media marketing, and creating engaging events. Ability to juggle multiple tasks and deadlines, often simultaneously, while maintaining attention to detail. Ensuring that every detail, from decorations to schedules, is accounted for and executed correctly. Ability to quickly adjust to changes in plans, whether it's a last-minute client request or an unforeseen issue that arises during the event often under pressure. Ability to maintain composure and work effectively, especially when handling multiple aspects of a large-scale event. Ability to manage and lead a team effectively, ensuring all roles and responsibilities are clear and that tasks are completed efficiently. Understanding of the event planning process, from conceptualization to execution, including the management of logistics, timelines, and resources. SPECIAL REQUIREMENTS At least 21 years of age Current driver’s license issued by state of residence. Satisfactory Motor Vehicle Report. PHYSICAL AND DEXTERITY REQUIREMENTS (with or without accommodation) Ability to stand, walk, and move for extended periods of time Ability to lift, carry, and move items up to 25 pounds, such as game equipment, supplies, and materials. Must be able to bend, stoop, kneel, and crouch to perform tasks like setting up equipment or cleaning. Ability to work in varying weather conditions, including heat, cold, and rain. Good manual dexterity and hand-eye coordination to handle tools and equipment.  SENSORY REQUIREMENTS (with or without accommodation) Vision: Ability to see and read program materials, signage, and written reports; ability to observe participants and ensure safety during activities. Hearing: Ability to hear and respond to communication via radio, beeper, or cell phone; ability to monitor sounds in the environment (e.g., participant calls for help, safety alarms, or disturbances). Speech: Ability to communicate clearly and effectively with staff, participants, and the public, both in person and via radio or phone. Smell: Ability to detect unusual or hazardous odors, such as gas leaks, smoke, or the need for cleaning/restroom maintenance. Touch: Ability to handle equipment, perform maintenance tasks, and respond to situations that require physical interaction, such as assisting injured patrons.  ENVIRONMENTAL HAZARDS Physical Hazards: These include slips, trips, and falls, heavy lifting, electrical hazards, and the risk of injury from sharp objects or equipment. Outdoor Event Risks: Weather conditions, insect exposure, sunburn, or heatstroke are common in outdoor events, along with potential allergic reactions. Safety and Security: Fire hazards, structural instability of temporary structures (like tents or stages), and chemical exposure from cleaning supplies or decorations can pose risks. Mental and Emotional Strain: Stress, fatigue, and the pressure of handling emergency situations can impact mental well-being. Biological Hazards: Illnesses or food allergens may present health risks in large gatherings, especially without proper health and safety protocols.   DISCLAIMER STATEMENT The above is intended to describe the content of and requirements of the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.  Recreation District #1 of St. Tammany reserves the right to change, add, or delete at any time from this job description to meet the need of the organization. At Pelican Park, we firmly believe in the power of unity. When we come together, as One Team, we create a safe space where every individual and every effort matters. Whether you're a visitor or part of our Team, we all share in the overall success of this incredible park and programs. Let’s grow, connect, and thrive together—because we are all part of something bigger. One Park. One Team. One Vision.

Recreation District #1 / Pelican Park

Functional Events Coordinator

Business Administration

CPR Certification

Cellular Telephone

Cleaning Equipment

Customer Relations

Customer Satisfaction

Customer/Client Research

Detail Oriented

Develop and Maintain Customers

Driver's License

Equipment Maintenance/Repair

Gaming Equipment

High School Diploma

Housekeeping/Cleaning

Identify Issues

Insurance

Leadership

Lift/Move 25 Pounds

Logistics Management

Manual Dexterity

Marketing

Organizational Skills

Problem Solving Skills

Regulations

Reporting Skills

Safety Codes

Safety/Work Safety

Schedule Development

Social Media Marketing

Team Lead/Manager

Gethired

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Pastoral Team Assistant - Mary, Queen of Peace Catholic Church - Mandeville Archdiocese of New Orleans

Functional Events Coordinator Recreation District #1 / Pelican Park

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