Office Services and Events Administrator Gordon And Betty Moore FoundationOffice Services and Events AdministratorPalo Alto, CA$90,000–$115,000 / yearServe as the primary point of contact for employees, guests, and vendors by managing reception coverage, including answering and routing incoming calls, coordinating visitor arrivals, and providing clear, accurate information with discretion and appropriate confidentiality. Provide ad hoc administrative support to various departments when workload allows, including shipping packages; certified mailings; document printing, scanning, and processing; and ordering office supplies.
NewOperations Coordinator LighthouseOperations CoordinatorSan Francisco, CaliforniaIn this role, you'll help keep our office, print, mail, and document operations running smoothly, ensuring important filings and internal workflows are completed accurately and on time. You will work closely with our legal, operations, and customer teams to coordinate printing, document assembly, shipping, mail handling, office logistics, and administrative support.
Escrow / Transaction Expertise (Onsite) DeLeon RealtyEscrow / Transaction Expertise (Onsite)Palo Alto, CA$80,000–$100,000 / yearSummary of Position: The Executive Assistant at DeLeon Realty will need to have Escrow and Transaction knowledge and will work closely with the CEO in transaction coordination, tracking and administering real estate transactions (including disclosures, purchase contracts, and counteroffers). Individuals seeking employment at DeLeon Realty are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.
Office of the Founders (backed by Y Combinator, $5M+ ARR, $20M+ raised) Legion HealthOffice of the Founders (backed by Y Combinator, $5M+ ARR, $20M+ raised)San Francisco, CaliforniaBuild internal systems for leadership: synthetic advisory boards, investor update workflows, meeting-prep agents, board-material review systems, recruiting trackers, finance dashboards, GTM dashboards, and executive decision-support tools. Strategy + GTM Case Study + Take-home project: audit a Legion growth or operating problem, identify the highest-leverage opportunities, build a simple model, propose a 30-day execution plan, and create one AI-assisted prototype, workflow, dashboard, or automation that would help solve it.
Director of Sales Highgate Hotels LPDirector of SalesSan Francisco, CAThe Director of Sales is responsible for directing, coordinating, training and supervising the Sales Managers, Catering Manager(s) and Sales/Catering Administrators/Coordinators/Administrative Assistants in all sales-related activities, including direct sales efforts, follow-up and proper sales administration. He/she is also responsible for growing existing accounts and generating new business to ensure that Room revenues and Catering revenues meet or exceed budget in order to maximize revenue and profits, and to improve the hotel's performance in the marketplace.
Operations Associate, Arctic Ocean Initiative Gordon And Betty Moore FoundationOperations Associate, Arctic Ocean InitiativePalo Alto, CA$105,000–$120,000 / yearEnsure effective and efficient day-to-day grant development and management by facilitating grant development tasks, managing active grant records and requirements, tracking payments, preparing and sending reporting templates to grantees, managing the grantee portal, monitoring reporting requirements and deadlines, responding to grantee inquiries regarding portal access and reporting requirements, and responding to communications with grantees and other stakeholders. Collaborate with the initiative''s Program Director and Program Officers in the formulation and implementation of team processes and, with the Environmental Conservation Program Manager and other Operations Associates, in the development and implementation of program-wide processes (e.g., grant submission flow, grant sign-off, grant document templates, initiative annual objectives and performance evaluation, portfolio reviews, initiative strategic refreshes, external initiative evaluations).
Operations Associate, Science Projects Gordon And Betty Moore FoundationOperations Associate, Science ProjectsPalo Alto, CA$105,000–$120,000 / yearIn this role, you will provide support to the Science Program, with primary focus on Science Projects, across the full grant lifecycle from development through management, by coordinating day-to-day operations, strengthening team processes, and supporting financial and grantmaking workflows. Collaborate with the Program Officer in the formulation and implementation of team processes and, with the Program Manager and other Associates, in the development and implementation of program-wide processes (e.g., grant submission flow, grant sign-off, grant document templates).
NewPractice Support Analyst, Public Finance Orrick Herrington & Sutcliffe LLPPractice Support Analyst, Public FinanceSan Francisco, California$55,000–$75,000 / yearFull timeAssist with the preparation and filing of reports to governmental agencies, such as IRS tax documents, state debt issuance filings and other statutorily required filings. The level of pay within the range will depend on a variety of job-related factors that may include, but not limited to, qualifications, relevant experience or education, particular skills or expertise, geography.
Operations Manager Bully Pulpit InteractiveOperations ManagerSan Francisco, CA$75,000–$100,000 / yearProactively taking initiative on operational tasks by building strong relational alignment with executives, intuitively understanding their priorities, and bringing the energy needed to drive daily tasks forward before being asked. We apply our unique expertise across strategic communications, public affairs, research, and digital marketing to create sophisticated and customized strategies that make change possible for both American and European clients.
Junior Operations VoltaiJunior OperationsMenlo Park, CaliforniaBacked by Sequoia Capital, we’re putting AI in the hands of hardware engineers in over 70% of the world’s largest semiconductor and electronics companies to have effortless control over their next-generation chip and board designs, powering the future of automotive, industrial automation, consumer electronics, IoT, and semiconductor manufacturing. Key Responsibilities Run core operations Handle core operational tasks, including payroll, accounting, invoices, bonuses, equity management, laptop procurement, and contracts.
Lead, Travel Operations Ross Stores IncLead, Travel OperationsDublin, CA$70,310–$101,400 / yearThis role will focus on the operational and administrative components of Ross'' travel and card programs, including but not limited to airline, car rental, lodging, chauffeured transportation, rail, corporate card, online booking tool, and all aspects of the corporate credit card program. Manager, Travel, to explore and assess opportunities with all suppliers, managing, editing, and distributing reports across multiple systems and travel categories, while supporting associates with travel-related issues and providing high-touch support to executives and EA''s.
Director of Sales Stanford Court HotelDirector of SalesSan Francisco, CaliforniaFull timeOverview: The Director of Sales is responsible for directing, coordinating, training and supervising the Sales Managers, Catering Manager(s) and Sales/Catering Administrators/Coordinators/Administrative Assistants in all sales-related activities, including direct sales efforts, follow-up and proper sales administration. Compensation Type: Yearly Highgate Hotels: Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America.
Client Success & Marketing Coordinator (Remote) VASLClient Success & Marketing Coordinator (Remote)California, CaliforniaRemoteThis role is responsible for turning strategy into action by keeping projects organized, coordinating communication, tracking deliverables, and ensuring consistent progress across client engagements. You will assist with client communications, project coordination, content publishing, website updates, sales enablement materials, referral campaigns, podcast outreach, and other growth-focused activities.
Full Time Estate & Family Operations Manager in Woodside, CA Rose's AgencyFull Time Estate & Family Operations Manager in Woodside, CARedwood City, CASeeking a highly organized, proactive, and trustworthy Estate & Family Operations Manager three days a week or four half- days to oversee operations across multiple private residences and provide seamless support to a busy principal. This person is the central point of coordination for household operations, vendors, maintenance projects, some travel logistics, events, mail and correspondence, and administrative responsibilities.
SUPERVISOR I State Of CaliforniaSUPERVISOR IAlameda County, CA$7,172–$8,910Under the general direction of the Chief Deputy District Director, and reporting to the Assistant Division Chief of Compliance Management, the Chief Executive Liaison serves as a key managerial position within the District 4 Executive Office. The incumbent provides high level executive support to the Chief Deputy District Director and oversees administrative support operations for all Deputy District Directors (DDD's), including Executive Support Staff.
Sales Office Administrator & Quickbooks Pro (Remote) LANgineersSales Office Administrator & Quickbooks Pro (Remote)san francisco, CARemoteAt LANgineers, we are looking for an experienced Executive Assistant who will provide support with clerical tasks, ensuring all related corporate procedures are well-organized and performed on time. We can securely capture a caller's credit card information for Merchant Card Processing without exposing the payment info to the customer's agents.
Maya Bespoke Private ServiceMayaAtherton, CaliforniaBusiness Support : Support business operations of the family office, including liaising with financial advisors, assisting with investment research, and preparing materials for board meetings. Communication and Correspondence : Handle email correspondence with high-level entities, ensuring timely and appropriate responses while maintaining the Principal's voice and intent.
Business Development Coordinator Bolt GraphicsBusiness Development CoordinatorSunnyvale, CaliforniaAs Bolt continues rapid growth, this position is designed to also grow and evolve into a Business Development Operations Manager role with increasing ownership of business development operations and sales systems. You’ll coordinate customer and partner onboarding, support recruiting for the growing business development and sales team, manage cross-functional business development initiatives, and provide executive support.
Senior Manager Office Services Bain & Co IncSenior Manager Office ServicesSan Francisco, CA$107,500–$129,000 / yearYou'll join Bain's Business Operations team, partnering closely with local leadership, Executive Assistants, Events, Office Services, Facilities, and regional Operations teams. You'll oversee day-to-day office operations, facilities management, workplace services, vendor partnerships, and office safety while helping create an exceptional environment for our people and clients.
Real Estate Agent DeLeon RealtyReal Estate AgentPalo Alto, CA$65,000–$80,000 / yearIndividuals seeking employment at DeLeon Realty are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws. Summary of Position:The Real Estate Assistant is responsible shadowing and providing support for Owner and Cofounder of DeLeon Realty.