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Subrecipient monitoring contact management and site visit coordination Purpose: Ensure CEDEP subrecipient monitoring readiness by maintaining accurate points of contact and a reliable site visit schedule so monitoring activities occur on time, stakeholders are prepared, and compliance reviews are supported without avoidable delays or documentation gaps. 3. Contracts compliance follow-up, CAP tracking, and documentation management Purpose: Maintain CEDEP contract compliance and audit readiness by ensuring active contracts are reviewed for documentation integrity, corrective action plans are pursued and tracked promptly, and renewal, training, and meeting files are accurately stored and retrievable.

<div name="divDescription2">37.5 hours per week; hybrid schedule anticipated (1 day in office, 4 days remote per week).Statewide travel is required to support in-person site review visits. Mileage or car rental will be reimbursed in accordance with applicable travel policies.REDCap, Caspio, SharePoint, H drive or shared drives, Excel, Outlook, PowerPoint, and other CEDEP/BGM tracking tools. Position Summary The Compliance Administrator supports CEDEP and BGM compliance operations by coordinating subrecipient monitoring activities, maintaining monitoring contact and site review tools, supporting in-person and virtual site reviews, tracking corrective action plans, and maintaining audit-ready documentation. This position requires strong organization, customer-focused communication, database accuracy, and the ability to coordinate logistics and follow-up across CEDEP programs, subrecipients, and internal leadership. Key Responsibilities 1. Subrecipient monitoring contact management and site visit coordination Purpose: Ensure CEDEP subrecipient monitoring readiness by maintaining accurate points of contact and a reliable site visit schedule so monitoring activities occur on time, stakeholders are prepared, and compliance reviews are supported without avoidable delays or documentation gaps. Obtain current monitoring contact information for each subrecipient, including name, role, email, and phone. Create, maintain, review, and refresh the CEDEP site visit monitoring schedule monthly to reflect priorities, due dates, and leadership direction. Coordinate comprehensive site visit logistics, including date and time, location or virtual link, agenda, attendees, and required documents. Support in-person/virtual compliance site reviews, including preparation, documentation, and follow-up items. Monitor and triage compliance inbox communications, respond to inquiries, and ensure timely follow-up with CEDEP programs and subrecipients. Deploy and manage pre-site review questionnaires in REDCap for Grant Managers, Program Directors, and Contract Analysts before each review. Draft and customize site review agendas, including start times, program order, and staff roles, to align internal staff and agency expectations. Track required document submissions and send reminders to ensure agencies are prepared before reviews. 2. Quarterly monitoring documentation and leadership status reporting Purpose: Ensure monitoring activity results are consistently documented and communicated so CEDEP leadership has a clear, audit-ready record of subrecipient performance, emerging risks, and next actions each quarter. Review relevant contract resources to confirm monitoring requirements and expectations for each subrecipient. Maintain clear documentation that supports follow-up actions, trend identification, and compliance tracking. Maintain the Final Site Review Reports Tool in REDCap to store final findings, corrective action plans, deficiencies, and follow-up actions. Take detailed meeting notes during site reviews, format them, and upload documentation to SharePoint for a complete monitoring record. Collect pre-review fiscal documentation to support review accuracy. Pull invoices and quarterly reports for each program agency in Caspio before site visits to support verification and discussion during reviews. 3. Contracts compliance follow-up, CAP tracking, and documentation management Purpose: Maintain CEDEP contract compliance and audit readiness by ensuring active contracts are reviewed for documentation integrity, corrective action plans are pursued and tracked promptly, and renewal, training, and meeting files are accurately stored and retrievable. Review CEDEP active contracts to confirm alignment with compliance, policy, and procedure requirements. Document issues and initiate appropriate follow-up tracking. Send confirmation emails to verify CAP receipt and approval status. Request and collect missing required documentation and maintain records of completion status. When requested by program areas, create electronic copies of meeting and training materials and file them. Maintain and organize the Compliance Team SharePoint folder so site review documents, notes, and reports are properly filed and accessible. 4. Customer-focused coordination, responsiveness, and administrative execution Purpose: Strengthen CEDEP collaboration and operational effectiveness by providing timely, professional communication, training enablement, and high-quality administrative support that reduces rework, keeps stakeholders informed, and enables monitoring and compliance work to move efficiently. Respond to CEDEP initiatives, inquiries, and internal or external partner requests within two business days. Independently complete complex projects with minimal revisions. Accurately enter information from multiple sources into appropriate databases or tracking tools. Provide flexible support for special projects and general administrative tasks to meet evolving CEDEP priorities and deadlines. Coordinate compliance training sessions for CEDEP programs, including scheduling webinars, sending calendar invites, managing access links, and ensuring meeting logistics are in place. Develop or support PowerPoint presentations highlighting Compliance Team initiatives, tools, and outcomes for statewide audiences. Travel Requirement This position must be available to travel across Tennessee to conduct or support site review visits. Mileage or car rental will be reimbursed in accordance with applicable State travel policies. Travel may require coordination with CEDEP programs, subrecipients, and internal review teams to align schedules and documentation needs. Preferred Qualifications Experience with compliance monitoring, subrecipient monitoring, contract compliance, grants administration, or audit-ready documentation. Experience coordinating meetings, site visits, training sessions, or multi-stakeholder logistics. Experience using REDCap, SharePoint, or similar tools to track records, documentation, and follow-up actions. Strong attention to detail and ability to maintain organized records across multiple systems. Strong written and verbal communication skills, including the ability to communicate clearly with internal teams, external partners, and leadership. Strong Microsoft Office skills, including Excel, Outlook, Word, and PowerPoint. Ability to manage multiple priorities, track deadlines, follow up consistently, and maintain accurate records. Ability to work independently, exercise sound judgment, and complete assignments with minimal revision.<div align="center"><table name="tblDCFVqryCustomFieldValues"><tbody><tr><td/><td colspan="3"><div class="cov-section-header">Background Verification</div></td><td/></tr><tr><td/><td colspan="2">Minimum Verification Requirements</td><td align="left">Please complete the following verification with Accurate/InfoCubic upon candidate's selection.TN Combined Counties & Statewide Search <ul><li>Address History Locator</li><li>National Criminal Record Search</li><li>Sex Offender Registry</li><li>Criminal County & Statewide Search - 7 year search, based on residential address history</li><li>Criminal Federal Search - 7 year search, based on residential address history</li><li>Global Watch</li><li>AKAs - Search current name and all additional names</li></ul>Please review the comments section of this requisition for any additional background check requirements.</td><td/></tr><tr><td/><td colspan="3"><div class="cov-section-header">Break Out Invoice By</div></td><td/></tr><tr><td/><td>Breakout Invoice By Classification</td><td/><td align="left"/><td/></tr></tbody></table><table class="cov-grid" name="tblT2qryJsePosSkills"><tbody><tr><th/><th> Qualification</th><th/><th> Required</th><th/><th/></tr></tbody></table></div></div>

Software Technology Inc

Administrative Services Manager

Administrative Management

Administrative Skills

Billing

Calendar Management

Car Rentals

Communication Skills

Contact Management

Contract Management

Contract Review

Corrective Action

Customer Relations

Detail Oriented

Document Management

Documentation

Documentation Review

Grant Administration/Management

Leadership

Link Management

Logistics

Maintain Compliance

Meeting Minutes

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft SharePoint

Microsoft Word

Multitasking

Operations Processes

Organizational Skills

Presentation/Verbal Skills

Project/Program Coordination

Record Keeping

Support Documentation

Time Management

Training/Teaching

Travel Planning

Travel Policy

Webinar

Willing to Travel

Writing Skills

Ceipal

ADAPTED_NOW

Purpose: Ensure CEDEP subrecipient monitoring readiness by maintaining accurate points of contact and a reliable site visit schedule so monitoring activities occur on time, stakeholders are prepared, and compliance reviews are supported without avoidable delays or documentation gaps. Purpose: Maintain CEDEP contract compliance and audit readiness by ensuring active contracts are reviewed for documentation integrity, corrective action plans are pursued and tracked promptly, and renewal, training, and meeting files are accurately stored and retrievable.

Job title:Compliance Administrator/ Admin Services ManagerLocation:Nashville, Tennessee   Duration: 12 monthsDescription:Key Responsibilities1.        Subrecipient monitoring contact management and site visit coordinationPurpose: Ensure CEDEP subrecipient monitoring readiness by maintaining accurate points of contact and a reliable site visit schedule so monitoring activities occur on time, stakeholders are prepared, and compliance reviews are supported without avoidable delays or documentation gaps.·       Obtain current monitoring contact information for each subrecipient, including name, role, email, and phone.·       Create, maintain, review, and refresh the CEDEP site visit monitoring schedule monthly to reflect priorities, due dates, and leadership direction.·       Coordinate comprehensive site visit logistics, including date and time, location or virtual link, agenda, attendees, and required documents.·       Support in-person/virtual compliance site reviews, including preparation, documentation, and follow-up items.·       Monitor and triage compliance inbox communications, respond to inquiries, and ensure timely follow-up with CEDEP programs and subrecipients.·       Deploy and manage pre-site review questionnaires in REDCap for Grant Managers, Program Directors, and Contract Analysts before each review.·       Draft and customize site review agendas, including start times, program order, and staff roles, to align internal staff and agency expectations.·       Track required document submissions and send reminders to ensure agencies are prepared before reviews.2.        Quarterly monitoring documentation and leadership status reportingPurpose: Ensure monitoring activity results are consistently documented and communicated so CEDEP leadership has a clear, audit-ready record of subrecipient performance, emerging risks, and next actions each quarter.·       Review relevant contract resources to confirm monitoring requirements and expectations for each subrecipient.·       Maintain clear documentation that supports follow-up actions, trend identification, and compliance tracking.·       Maintain the Final Site Review Reports Tool in REDCap to store final findings, corrective action plans, deficiencies, and follow-up actions.·       Take detailed meeting notes during site reviews, format them, and upload documentation to SharePoint for a complete monitoring record.·       Collect pre-review fiscal documentation to support review accuracy.·       Pull invoices and quarterly reports for each program agency in Caspio before site visits to support verification and discussion during reviews.3.        Contracts compliance follow-up, CAP tracking, and documentation managementPurpose: Maintain CEDEP contract compliance and audit readiness by ensuring active contracts are reviewed for documentation integrity, corrective action plans are pursued and tracked promptly, and renewal, training, and meeting files are accurately stored and retrievable.·       Review CEDEP active contracts to confirm alignment with compliance, policy, and procedure requirements.·       Document issues and initiate appropriate follow-up tracking.·       Send confirmation emails to verify CAP receipt and approval status.·       Request and collect missing required documentation and maintain records of completion status.·       When requested by program areas, create electronic copies of meeting and training materials and file them.·       Maintain and organize the Compliance Team SharePoint folder so site review documents, notes, and reports are properly filed and accessible.4.        Customer-focused coordination, responsiveness, and administrative executionPurpose: Strengthen CEDEP collaboration and operational effectiveness by providing timely, professional communication, training enablement, and high-quality administrative support that reduces rework, keeps stakeholders informed, and enables monitoring and compliance work to move efficiently.·       Respond to CEDEP initiatives, inquiries, and internal or external partner requests within two business days.·       Independently complete complex projects with minimal revisions.·       Accurately enter information from multiple sources into appropriate databases or tracking tools.·       Provide flexible support for special projects and general administrative tasks to meet evolving CEDEP priorities and deadlines.·       Coordinate compliance training sessions for CEDEP programs, including scheduling webinars, sending calendar invites, managing access links, and ensuring meeting logistics are in place.·       Develop or support PowerPoint presentations highlighting Compliance Team initiatives, tools, and outcomes for statewide audiences.Travel Requirement·       This position must be available to travel across Tennessee to conduct or support site review visits.·       Mileage or car rental will be reimbursed in accordance with applicable State travel policies.·       Travel may require coordination with CEDEP programs, subrecipients, and internal review teams to align schedules and documentation needs.Preferred Qualifications·       Experience with compliance monitoring, subrecipient monitoring, contract compliance, grants administration, or audit-ready documentation.·       Experience coordinating meetings, site visits, training sessions, or multi-stakeholder logistics.·       Experience using REDCap, SharePoint, or similar tools to track records, documentation, and follow-up actions.·       Strong attention to detail and ability to maintain organized records across multiple systems.·       Strong written and verbal communication skills, including the ability to communicate clearly with internal teams, external partners, and leadership.·       Strong Microsoft Office skills, including Excel, Outlook, Word, and PowerPoint.·       Ability to manage multiple priorities, track deadlines, follow up consistently, and maintain accurate records.·       Ability to work independently, exercise sound judgment, and complete assignments with minimal revision.

Telnet Inc

The Compliance Administrator supports CEDEP and BGM compliance operations by coordinating subrecipient monitoring activities, maintaining monitoring contact and site review tools, supporting in-person and virtual site reviews, tracking corrective action plans, and maintaining audit-ready documentation. Purpose: Ensure CEDEP subrecipient monitoring readiness by maintaining accurate points of contact and a reliable site visit schedule so monitoring activities occur on time, stakeholders are prepared, and compliance reviews are supported without avoidable delays or documentation gaps.

<div>Client: State of TN/TN DOH</div><div>Job ID: 65752</div><div>Job Title: Administrative Services Manager</div><div>Location: 710 James Robertson Parkway 6th Floor Andrew Johnson Tower Nashville, Tennessee 37243</div><div>Estimated Duration: 07/06/2026 - 07/05/2027</div><div>Hybrid</div>Description<ul><li>37.5 hours per week; hybrid schedule anticipated (1 day in office, 4 days remote per week).</li><li>Statewide travel is required to support in-person site review visits. Mileage or car rental will be reimbursed in accordance with applicable travel policies.</li><li>REDCap, Caspio, SharePoint, H drive or shared drives, Excel, Outlook, PowerPoint, and other CEDEP/BGM tracking tools.</li></ul>Position Summary<ul><li>The Compliance Administrator supports CEDEP and BGM compliance operations by coordinating subrecipient monitoring activities, maintaining monitoring contact and site review tools, supporting in-person and virtual site reviews, tracking corrective action plans, and maintaining audit-ready documentation. This position requires strong organization, customer-focused communication, database accuracy, and the ability to coordinate logistics and follow-up across CEDEP programs, subrecipients, and internal leadership.</li></ul>Schedule<ul><li>Days - Monday Yes Tuesday Yes Wednesday Yes Thursday Yes Friday Yes Saturday No Sunday No</li><li>Hours/Day - 7.5</li><li>Time Zone - CST</li><li>Shifts - Shift 1 <ul style="list-style-type:circle"><li>Start Time - 8:00 AM</li><li>End Time - 5:00 PM</li><li>Description - Regular Shift</li><li>Active - Yes</li></ul></li></ul>Key Responsibilities1. Subrecipient monitoring contact management and site visit coordination<ul><li>Purpose: Ensure CEDEP subrecipient monitoring readiness by maintaining accurate points of contact and a reliable site visit schedule so monitoring activities occur on time, stakeholders are prepared, and compliance reviews are supported without avoidable delays or documentation gaps.</li><li>Obtain current monitoring contact information for each subrecipient, including name, role, email, and phone.</li><li>Create, maintain, review, and refresh the CEDEP site visit monitoring schedule monthly to reflect priorities, due dates, and leadership direction.</li><li>Coordinate comprehensive site visit logistics, including date and time, location or virtual link, agenda, attendees, and required documents.</li><li>Support in-person/virtual compliance site reviews, including preparation, documentation, and follow-up items.</li><li>Monitor and triage compliance inbox communications, respond to inquiries, and ensure timely follow-up with CEDEP programs and subrecipients.</li><li>Deploy and manage pre-site review questionnaires in REDCap for Grant Managers, Program Directors, and Contract Analysts before each review.</li><li>Draft and customize site review agendas, including start times, program order, and staff roles, to align internal staff and agency expectations.</li><li>Track required document submissions and send reminders to ensure agencies are prepared before reviews.</li></ul>2. Quarterly monitoring documentation and leadership status reporting<ul><li>Purpose: Ensure monitoring activity results are consistently documented and communicated so CEDEP leadership has a clear, audit-ready record of subrecipient performance, emerging risks, and next actions each quarter.</li><li>Review relevant contract resources to confirm monitoring requirements and expectations for each subrecipient.</li><li>Maintain clear documentation that supports follow-up actions, trend identification, and compliance tracking.</li><li>Maintain the Final Site Review Reports Tool in REDCap to store final findings, corrective action plans, deficiencies, and follow-up actions.</li><li>Take detailed meeting notes during site reviews, format them, and upload documentation to SharePoint for a complete monitoring record.</li><li>Collect pre-review fiscal documentation to support review accuracy.</li><li>Pull invoices and quarterly reports for each program agency in Caspio before site visits to support verification and discussion during reviews.</li></ul>3. Contracts compliance follow-up, CAP tracking, and documentation management<ul><li>Purpose: Maintain CEDEP contract compliance and audit readiness by ensuring active contracts are reviewed for documentation integrity, corrective action plans are pursued and tracked promptly, and renewal, training, and meeting files are accurately stored and retrievable.</li><li>Review CEDEP active contracts to confirm alignment with compliance, policy, and procedure requirements.</li><li>Document issues and initiate appropriate follow-up tracking.</li><li>Send confirmation emails to verify CAP receipt and approval status.</li><li>Request and collect missing required documentation and maintain records of completion status.</li><li>When requested by program areas, create electronic copies of meeting and training materials and file them.</li><li>Maintain and organize the Compliance Team SharePoint folder so site review documents, notes, and reports are properly filed and accessible.</li></ul>4. Customer-focused coordination, responsiveness, and administrative execution<ul><li>Purpose: Strengthen CEDEP collaboration and operational effectiveness by providing timely, professional communication, training enablement, and high-quality administrative support that reduces rework, keeps stakeholders informed, and enables monitoring and compliance work to move efficiently.</li><li>Respond to CEDEP initiatives, inquiries, and internal or external partner requests within two business days.</li><li>Independently complete complex projects with minimal revisions.</li><li>Accurately enter information from multiple sources into appropriate databases or tracking tools.</li><li>Provide flexible support for special projects and general administrative tasks to meet evolving CEDEP priorities and deadlines.</li><li>Coordinate compliance training sessions for CEDEP programs, including scheduling webinars, sending calendar invites, managing access links, and ensuring meeting logistics are in place.</li><li>Develop or support PowerPoint presentations highlighting Compliance Team initiatives, tools, and outcomes for statewide audiences.</li><li>Travel Requirement</li><li>This position must be available to travel across Tennessee to conduct or support site review visits.</li><li>Mileage or car rental will be reimbursed in accordance with applicable State travel policies.</li><li>Travel may require coordination with CEDEP programs, subrecipients, and internal review teams to align schedules and documentation needs.</li></ul>Preferred Qualifications<ul><li>Experience with compliance monitoring, subrecipient monitoring, contract compliance, grants administration, or audit-ready documentation.</li><li>Experience coordinating meetings, site visits, training sessions, or multi-stakeholder logistics.</li><li>Experience using REDCap, SharePoint, or similar tools to track records, documentation, and follow-up actions.</li><li>Strong attention to detail and ability to maintain organized records across multiple systems.</li><li>Strong written and verbal communication skills, including the ability to communicate clearly with internal teams, external partners, and leadership.</li><li>Strong Microsoft Office skills, including Excel, Outlook, Word, and PowerPoint.</li><li>Ability to manage multiple priorities, track deadlines, follow up consistently, and maintain accurate records.</li><li>Ability to work independently, exercise sound judgment, and complete assignments with minimal revision.</li></ul>

Cleo Consulting

Subrecipient Monitoring/Compliance executive (Hybrid)

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Contract Administrator Jobs in Lancaster, TN

Administrative Services Manager Software Technology Inc

Administrative Services Manager Telnet Inc

Subrecipient Monitoring/Compliance executive (Hybrid) Cleo Consulting

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