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Provides executive level support by performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive. Responds to routine correspondence; drafts correspondence for the executive's approval and signature; schedules appointments; coordinates meetings, conferences and travel arrangements.

Job Description: Provides executive level support by performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive. Responds to routine correspondence; drafts correspondence for the executive's approval and signature; schedules appointments; coordinates meetings, conferences and travel arrangements. Manages executive's calendar, committing executive's time. Facilitates the executive's work by establishing, organizing and maintaining files of correspondence, records and related materials. Information handled may include highly confidential information. Ensures the efficiency of department operations by directing the activities of secretaries and clerical staff. Provides support by screening and routing telephone calls, mail and visitors, responding to routine questions, and obtaining and furnishing information to save the manager's time. Sets priorities for telephone calls and visitors. Prepares complex management reports/documents by gathering, organizing, summarizing and analyzing data. Skills: Prioritization Researching Calendar Management Customer Needs Office Administration Organizing Presentation Development Experience: 8%2B years-experience required. Position Title: Exec Asst II - Contractor Reason For Open Position: Backfill Position Location: San Francisco, San Jose Work Arrangement: Hybrid, 3 days in office, 2 Remote Acceptable time zone(S): PST Schedule: M-F 8-5 PST; flexibility OT: No Travel: Possible between San Francisco and San Jose based on location Intended Length of Assignment: 07/31/26 Potential For Contract Extension: Yes Contract only Function of the Group: We are the office of the regional president for Northern California. We are responsible for driving revenue for all the lines of business in this marks. We have a lot of collaboration with all of the lines of business, retail, mortgage, etc. We also help with client focused events, to make opportunities for our teams to develop new relationships with new clients. Industry Background: Banking industry, preferred Team Dynamic: Team of four, including the executive assistant that organizes all the events, volunteer opportunities, and office management for the entire region. Role/Responsibilities: Seeking temporary high level administrative support in place of an employees temporary leave. This resource will be responsible for performing clerical functions such as managing calendars, travel, expense reports. There will be office management duties such as ordering suppliers, managing shipping/deliveries, coordinating access for visitors and vendors. We assist with managing events Helping with event coordination, such as location, printing registration lists, name badges Organize meetings, registrations, etc Working with the payment systems Perform other duties as assigned Must Have Skills: Advanced Excel and PowerPoint skills Strong organization and prioritization skills Soft Skills: Verbal and written communication skills. Multi-tasking. Customer service skills. Interpersonal skills. Ability to work independently and manage ones time. Ability to keep information organized and confidential. Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Prioritization Education: Open to experience in lieu of education Screening Questions: Describe your experience supporting a senior executive (SVP/President/CEO level). What were the most critical responsibilities you owned, and how did you prioritize competing demands This is a temporary role supporting a senior executive in a fast-paced environment. What helps you ramp up quickly and be effective in the first 30 days Interview Process: TBD Stack Ranking (Most Important to Least Important): 1. Skills 2. Location 3. Former 4. Bill Rate Summary: Provide high-level administrative support by conducting research, handling information requests and performing clerical functions. Job Responsibilities: Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare invoices, reports, memos, letters, financial statements, and other documents. File and retrieve corporate documents, records, and reports. Open, sort and distribute incoming correspondence, including faxes and emails. Prepare responses to correspondence containing routing inquiries. Perform other duties as assigned Skills: Verbal and written communication skills. Multi-tasking. Customer service skills. Interpersonal skills. Ability to work independently and manage ones time. Ability to keep information organized and confidential. Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Education/Experience: High School Diploma or equivalent required. 8%2B years experience required. Previous experience supporting executives required.

Contractor Retail Jobs in Mill Valley, CA

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Contractor Retail Jobs in Mill Valley, CA

Executive Assistant II – Contractor Apidel Technologies

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