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We are seeking an experienced Executive Administrative Assistant to support the Corporate Secretary, CEO, and COO, ensuring seamless operations at the highest levels of leadership. Compensation: A good-faith, reasonable estimate of the base salary range for this role is $95,000 - $115,000 per year and the actual offer will depend on factors such as experience, skills, training, certifications, and education.

YEAR

<h5>Executive Administrative Assistant </h5>Are you a highly organized and detail-oriented professional looking to make a meaningful impact in a dynamic corporate environment? We are seeking an experienced Executive Administrative Assistant to support the Corporate Secretary, CEO, and COO, ensuring seamless operations at the highest levels of leadership. This role is pivotal in managing board and committee meetings, overseeing corporate governance administration, and providing executive-level support. We are looking for an individual who is proactive, solutions-driven, and thrives in a fast-paced setting. Why Join Us?<ul><li>Our executive leadership team is positive, respectful, and committed to the success of the organization. They value customer service and commitment to community and require an individual who supports these values with a strong work ethic and positive attitude. </li><li>Gain exposure to corporate governance and executive decision-making at a public company. </li></ul>Key ResponsibilitiesBoard & Corporate Governance Support:<ul><li>Assist in scheduling, preparation, and administration of Board of Directors, committee, and shareholder meetings. </li><li>Utilize Nasdaq Boardvantage for accurate and timely document distribution, approvals, and signatures. </li><li>Assist Corporate Secretary with drafting board minutes, resolutions, governance documents, and reports. </li><li>Maintain corporate records and oversee compliance with legal and regulatory requirements. </li><li>Coordinate director compensation, track attendance, and prepare correspondence. </li><li>Support board and committee annual self-evaluation and director & officer questionnaires processes. </li></ul>Executive Leadership Support:<ul><li>Provide high-quality administrative support to the CEO, COO, Corporate Secretary and other members of the executive leadership team. </li><li>Manage complex scheduling and calendar coordination for internal and external commitments. </li><li>Prepare professional reports, presentations, and confidential documents. </li><li>Handle correspondence, direct communications, and maintain utmost discretion and confidentiality. </li><li>Arrange travel itineraries, expense management, and ensure compliance with corporate policies. </li></ul>What We're Looking For:<ul><li>7+ years of executive-level administrative experience with corporate secretary responsibilities. Experience in a financial services environment preferred. </li><li>Expertise in Nasdaq Boardvantage or similar board portal software. </li><li>Strong written, verbal, and analytical skills—capable of synthesizing financial and strategic information. </li><li>Ability to work independently, multitask, and anticipate leadership needs proactively. </li><li>High-level organizational skills, discretion, and problem-solving ability. </li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, WebEx, SharePoint). </li><li>A paralegal background is a plus. </li></ul>Location: This role requires on-site work at our corporate office in Westerly, RI. Compensation: A good-faith, reasonable estimate of the base salary range for this role is $95,000 - $115,000 per year and the actual offer will depend on factors such as experience, skills, training, certifications, and education. This base salary reflects one component of our competitive compensation package. This position may be eligible for an annual bonus and includes a comprehensive benefits package. Our employees enjoy a comprehensive benefits package, which includes health and welfare benefits, paid time-off, work-life program, and a 401(k) plan. We believe employees who are valued, recognized, rewarded and empowered, will achieve personal and professional growth. Apply today and find out why we have been voted one of the Best Places to Work in Rhode Island since 2011! The Washington Trust Company, and each of its subsidiaries and affiliates are committed to providing equal employment opportunities to all employees and applicants as protected by state and/or federal law.

The Washington Trust Company

Executive Administrative Assistant/Assistant Corporate Secretary

Administrative Skills

Board Meeting

Calendar Management

Community and Social Services

Corporate Governance

Corporate Policies

Customer Support/Service

Detail Oriented

Executive Assistant Skills 

Expense Management

Financial Services

Financial Strategy

Internet Application

Leadership

Maintain Compliance

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft SharePoint

Microsoft Word

Multitasking

Organizational Skills

Paralegal

Prepare Correspondence

Presentation/Verbal Skills

Problem Solving Skills

Record Keeping

Regulatory Compliance

Regulatory Requirements

Reporting Skills

Schedule Development

Time Management

Travel Planning

WebEx

Writing Skills

IRecruitee

We are seeking an experienced Executive Administrative Assistant to support the Corporate Secretary, CEO, and COO, ensuring seamless operations at the highest levelsof leadership. Compensation: A good-faith, reasonable estimate of the base salary range for this role is $95,000 - $115,000 per year and the actual offer will depend on factors such as experience, skills, training, certifications, and education.

Are you a highly organized and detail-oriented professional looking to make a meaningful impact in a dynamic corporate environment? We are seeking an experienced Executive Administrative Assistant to support the Corporate Secretary, CEO, and COO, ensuring seamless operations at the highest levelsof leadership. This role is pivotal in managing board and committee meetings, overseeing corporate governance administration, and providing executive-level support. We are looking for an individual who is proactive, solutions-driven, and thrives in a fast-paced setting. Why Join Us? <ul><li>Our executive leadership team is positive, respectful, and committed to the success of the organization. They value customer service and commitment to community and require an individual who supports these values with a strong work ethic and positive attitude. </li></ul><ul><li>Gain exposure to corporate governance and executive decision-making at a public company. </li></ul>Key Responsibilities Board & Corporate Governance Support:<ul><li>Assist in scheduling, preparation, and administration of Board of Directors, committee, and shareholder meetings. </li><li>Utilize Nasdaq Boardvantage for accurate and timely document distribution, approvals, and signatures. </li><li>Assist Corporate Secretary with drafting board minutes, resolutions, governance documents, and reports. </li><li>Maintain corporate records and oversee compliance with legal and regulatory requirements. </li><li>Coordinate director compensation, track attendance, and prepare correspondence. </li><li>Support board and committee annual self-evaluation and director & officer questionnaires processes. </li></ul>Executive Leadership Support:<ul><li>Provide high-quality administrative support to the CEO, COO, Corporate Secretary and other members of the executive leadership team. </li><li>Manage complex scheduling and calendar coordination for internal and external commitments. </li><li>Prepare professional reports, presentations, and confidential documents. </li><li>Handle correspondence, direct communications, and maintain utmost discretion and confidentiality. </li><li>Arrange travel itineraries, expense management, and ensure compliance with corporate policies. </li></ul>What We're Looking For:<ul><li>7+ years of executive-level administrative experience with corporate secretary responsibilities. Experience in a financial services environment preferred. </li><li>Expertise in Nasdaq Boardvantage or similar board portal software. </li><li>Strong written, verbal, and analytical skills-capable of synthesizing financial and strategic information. </li><li>Ability to work independently, multitask, and anticipate leadership needs proactively. </li><li>High-level organizational skills, discretion, and problem-solving ability. </li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, WebEx, SharePoint). </li><li>A paralegal background is a plus. </li></ul>Location:<ul><li>This role requires on-site work at our corporate office in Westerly, RI. </li></ul> If you are an accomplished executive assistant looking for an opportunity to contribute to a forward-thinking and mission-driven organization, we want to hear from you! Compensation: A good-faith, reasonable estimate of the base salary range for this role is $95,000 - $115,000 per year and the actual offer will depend on factors such as experience, skills, training, certifications, and education. This base salary reflects one component of our competitive compensation package. This position may be eligible for an annual bonus and includes a comprehensive benefits package. Our employees enjoy a comprehensive benefits package, which includes health and welfare benefits, paid time-off, work-life program, and a 401(k) plan. We believe employees who are valued, recognized, rewarded and empowered, will achieve personal and professional growth. Apply today and find out why we have been voted one of the Best Places to Work in Rhode Island since 2011! The Washington Trust Company, and each of its subsidiaries and affiliates are committed to providing equal employment opportunities to all employees and applicants as protected by state and/or federal law.

Washington Trust Company

Equal Employment Opportunity (EEO)

Federal Laws and Regulations

State Laws and Regulations

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Executive Administrative Assistant/Assistant Corporate SecretaryThe Washington Trust Company

Executive Administrative Assistant/Assistant Corporate SecretaryWashington Trust Company

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